Facility Inspection Checklists: Audit & Maintenance Templates

What Does a Typical Facility Inspection Checklist Template Include?

The exact items included in a facility inspection checklist would depend on the facility service and the type of checklist you are working with. However, most facility walkthrough checklists cover the following areas to ensure safety, functionality, and compliance.

Exteriors

As the name suggests, it includes exterior elements such as:

• Parking lots, sidewalks, and landscaping
• Facility signage and accessibility
• Exterior walls, windows, doors
• Roof, gutter, and downspouts

Interiors

This includes checking items present inside the facility service.

• Cleanliness and upkeep of common areas, like corridors, lobby, hallways, and restrooms
• Fire safety equipment like extinguishers, alarms, and sprinklers
• Cleanliness and food safety in kitchen/pantry and canteen
• Layout and the furniture condition in the working space
• Lighting, electrical outlets, and emergency lighting

Systems

This includes checking various systems present and required to run the service.

• Electrical systems, including paneling and wiring
• Plumbing systems, pipes, and water heaters
• Security systems, cameras, and alarms
• HVACs and air filter equipment
• Elevators and escalators

Safety Compliance

This essentially has two components:

1. Safety Equipment: This includes checking the presence of first aid kits and supplies and emergency exits and signage.
2. Compliance: This includes how well the facility adheres to safety guidelines put forward by OSHA and local regulatory bodies. It also includes evaluating complaints with ADA accessibility regulations.

Additional Items on a Facility Management Audit Checklist

Depending on the type of inspection, you may find additional items on a facility checklist template such as pest control and prevention, reviewing past maintenance records and documentation, and the occupant or tenant’s feedback.

How to Perform Inspections Using Facility Manager’s Checklist?

Here is the step-by-step breakdown of how to perform inspections using a facility audit template:

1. Download Template: First and foremost, download a suitable checklist from the facility condition assessment checklist library based on the task and the nature of the service.
2. Customize: Modify the facility inspection checklist template as per your requirements. This can include adding/deleting items, attaching photos or notes, designating scores, and more.
3. Perform Inspections: Use the checklist to perform inspections thoroughly. Capture photos or record voice memos describing defects for comprehensive data collection.
4. Document Findings: Compile all the findings along with suggested corrective measures and audit scores in a facility audit report.
5. Assign Corrective Actions: to the staff or external parties to address the defects and issues promptly.
6. Review & Follow-Up: Review the completed checklists to ensure the suggested measures have been implemented and to take follow-up on the pending tasks.

GoAudits facility inspection app takes inspections a step further. With GoAudits, managers can schedule inspections, create checklists, assign corrective measures, and track their progress – all on one platform.Furthermore, it equips staff with a user-friendly mobile app that allows them to conduct self-inspections, capture photos of defects, and generate and share instant reports, saving time and resources.