OSHA Computer Workstation Checklist

Use OSHA’s Computer Workstation Checklist to ensure proper ergonomic setup of equipment, enhancing employee comfort and productivity in office workspaces.

OSHA Computer Workstation Checklist



MONITOR

1. Does the monitor have sufficient adjustability so the top of the screen is at or below eye level so the user can read it without bending their head or neck down/back?


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2. Does the monitor have sufficient adjustability for users with bifocals/trifocals to read the screen without bending the head or neck backward?


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3. Is there sufficient room for the monitor to be placed at a distance that allows the user to read the screen without leaning head, neck, or trunk forward/backward? (Generally, about 18 to 20 inches or arm length)


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4. Is the monitor positioned directly in front of the user so they do not have to twist the head or neck?


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5. If multiple monitors are used, is the position of the primary monitor directly in front of the user and are the other monitors directly beside? If time is split evenly between monitors, are they next to each other within a comfortable viewing angle with minimal head movement?


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6. Is glare not reflected on the screen?


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7. Is the monitor’s brightness and contrast adjusted for comfort?


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MOBILE DEVICES

1. If laptops are used as primary computers, are they set up using the same ergonomic principles as desktop computers?


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2. If laptops are used outside the office, are user postures changed regularly, and is the duration of time on the laptop minimized?


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3. Are laptops used in vehicles set up at a comfortable angle and used infrequently?


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4. When tablets are used for typing performed for extended periods, are a separate keyboard and stylus available?


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5. Are tablets and smartphones used with relaxed shoulders and neck in a neutral posture?


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ACCESSORIES

1. Is the document holder, if provided, stable and large enough to hold documents?


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2. Is the document holder, if provided, placed at about the same height and distance as the monitor screen?


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3. Is the wrist/palm rest, if provided, padded and free of sharp or square edges that contact the wrists?


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4. Does the wrist/palm rest, if provided, allow users to keep their forearms, wrists, and hands straight and in line when using the keyboard/input device?


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5. Is the telephone positioned close to the work to avoid excessive reach?


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6. Can the telephone be used with the head upright, and do shoulders remain relaxed?


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7. If a headset is used, does it have a comfortable fit?


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8. Is a footrest provided if the feet are not flat on the floor because the keyboard and monitor do not have sufficient adjustability?


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GENERAL CONCEPTS

1. Do the workstation and equipment have sufficient adjustability for safe/supportive working postures and occasional changes in posture?


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2. Are the computer workstation, components, and accessories maintained in serviceable condition and functioning properly?


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3. Are items that must be accessed frequently within easy reach?


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4. Are computer tasks organized to allow users to vary keyboard tasks with other work activities?


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5. Does the user have the ability to alternate between sitting and standing postures or activities?


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6. Are lighting levels adjustable for different tasks?


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WORK STATIONS

1. Is the head and neck balanced and in line with the torso (ears directly above the shoulders)?


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2. Are the head, neck, and trunk facing forward (not twisted to view monitor/work/documents)?


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3. Is the torso vertical to slightly reclined?


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4. Is the back fully supported by the chair’s lumbar support?


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5. Are the shoulders relaxed (not elevated) and the upper arms in line with the torso?


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6. Are the elbows close to the body? (not extended forward or outward unless supported by work surface or chair armrests)


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7. Are the forearms approximately parallel to the floor and about 90 to 100 degrees to the upper arm?


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8. Are the wrists and hands straight in alignment with the forearm?


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9. Are the thighs approximately parallel to the floor (and lower legs approximately perpendicular to the floor? (thighs may be slightly elevated above knees)


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10. Is there sufficient room under the work surface so thighs have clearance space between the top of the thighs and the computer table/keyboard platform?


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11. Do the legs and feet have sufficient forward clearance under the work surface so the user is able to get close to the keyboard/input device?


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12. Do feet rest flat on the floor or are supported by a stable footrest if the work surface cannot be adjusted?


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13. Are sharp or square edges that contact hands, wrists, or forearms padded or rounded?


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SEATING

1. Does the backrest have height adjustability to provide support for the lower back (lumbar area)?


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2. Does the chair have a sturdy 5-leg base?


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3. Does the seat width and depth accommodate the specific user? (The seat pan should be wide enough for ease of egress and deep enough to support the entire thigh but not so deep that the user cannot utilize lumbar support.)


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4. Does the seat front not press against the back of users' knees and lower legs?


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5. Is the seat cushioned and rounded with a "waterfall" front?


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6. Is the seat height adjustable to allow proper alignment with the work surface?


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7. Are armrests, if used, adjustable and support both forearms while the user performs computer tasks?


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8. Is the headrest (if provided) adjustable and not pushing the head forward past neutral?


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9. Do the casters work appropriately on the floor surface? (They move easily on the carpet or other soft surfaces but do not move so easily on tile or hard surfaces that the chair "scoots" away while sitting down or getting up from the chair).


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10. Are adjustments straightforward and easy to perform while seated in the chair?


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KEYBOARD/INPUT DEVICE

1. Is the keyboard/input device platform stable and large enough to hold a keyboard and an input device?


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2. Can the keyboard/input device platform be adjusted so the hands are positioned over the keyboard with the elbows near the torso at an angle of 90 to 100 degrees?


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3. Can the keyboard be adjusted to a horizontal or slightly negative slope?


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4. Is the input device (mouse or trackball) located right next to the keyboard so it can be operated without reaching?


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5. Is the input device easy to activate, and does the shape/size fit the hand?


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6. Is the input device located as close to the midline of the body as possible and at the same level as the keyboard?


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7. If a touchscreen device is used for data input, is a detached keyboard and mouse available if the duration of use is more than 2 hours per day or 30 minutes at a time?


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8. Are there no sharp or hard edges that contact the wrists and hands?


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Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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