Janitorial Inspection Software & App
Ensure excellent cleaning standards with a Janitorial Inspection software & app: simplify your cleaning audits and inspections with digital checklists
A mobile app for cleaning & janitorial inspections
No more paper checklists: GoAudits is an advanced app and dashboard platform to manage all aspects of your cleaning services: standards, staff communication and team performance.
- Cleaning quality audits
- Cleaning SOP checklists & staff training
- Facility maintenance inspections, damage recording
- Food premise cleaning & food safety checks
- Cleaning inventory checks, scheduling forms
- Cleaning at heights safety... and much more
User-friendly digital cleaning checklists
Improve communication within your teams. A mobile app will help you ensure everyone is on the same paperless page and is aware of the expected cleanliness standards:
- Simple to use for all staff, on any phone or tablet - even offline
- Add photos of janitorial issues, annotations and notes
- Assign tasks when an issue is found
- See all information in one place, track progress, add reminders and escalations
A software for cleaning & facility management professionals
Our janitorial inspection software is used by numerous professionals, who audit standards across all their customer locations and teams.
Office or industrial premise cleaning services, professional janitorial services and independent cleaning services with their own cleaning crews, use the GoAudits cleaning checklist app to perform comprehensive cleaning inspections anywhere.
“Highly recommended!”
“Saved over $8k last year”
"Incredibly effective”
Substantial time is saved by all employees with score calculations done automatically.
100% visibility
What are the 3 top recurrent issues? Which teams or locations perform the best?
Immediate reports will give you real-time visibility into your operations, so that you can improve them.
Everything is visible on the inspection software dashboards: understand gaps, follow-up and provide additional training as necessary.
Your staff, empowered and accountable
All your team members will have access to a mobile app to quickly spot, report and resolve janitorial or maintenance issues, and always know what to look out for.
Improve team communication with instant reports received by managers, corrective actions immediately assigned to the right people.
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Cleaning Inspection Checklist Templates
Use the digital cleaning inspection checklists featured in our Checklist Library and adapt them to your needs.
Or send us your existing checklist and we will fully configure it for you!
Trying is Easy
- 14-day free trial, no credit crd required
- Send us your existing checklist and our team will digitize it for you
- Get a personalized live demo anytime
What is a Cleaning or Janitorial Audit?
A cleaning or janitorial audit is the process of assessing the effectiveness and compliance of cleaning practices within a facility. It involves checking various areas and surfaces to ensure they meet established cleanliness standards and hygiene protocols. The audit typically includes a thorough examination of cleaning SOPs, equipment, and the condition of areas like restrooms, offices, and common areas.
Audits can be conducted internally by facility managers or externally by third-party inspection services. They provide valuable insights into the quality of janitorial services, helping organizations maintain high standards of cleanliness, address issues promptly, and ensure a safe and healthy environment for occupants.
What Does a Typical Cleanliness Audit Include?
A typical cleanliness audit includes several key components to ensure a comprehensive assessment of cleaning practices:
- Visual Inspection: Inspectors conduct a thorough visual examination of various areas to assess the overall cleanliness and identify visible dirt, stains, or signs of neglect.
- Surface Testing: This involves using specialized tools or swabs to test surfaces for contaminants such as bacteria or residues. It helps evaluate the effectiveness of cleaning practices and ensures that hygiene standards are met.
- Cleaning Product Effectiveness: This includes assessing whether the cleaning products meet industry standards, are properly used, and are appropriate for the surfaces being cleaned.
- Cleaning Frequency: Inspectors check whether cleaning tasks are performed according to the established schedule.
- Methods and Techniques of Cleaning: This includes assessing whether best practices are followed and if the methods used are effective in removing dirt and preventing the spread of contaminants.
- Standard Compliance: The audit assesses adherence to industry standards and regulations, such as those set by health and safety organizations like OSHA for a safe and hygienic environment.
👉 Useful Resource: Free Janitorial Inspection Checklists
Here are some free cleaning checklists for various facilities you to get started:
- Cleaning Inspection Checklist for Malls
- Shopping Centre Cleaning Checklist
- Commercial Cleaning Checklist
- Terminal Cleaning Checklist
- Hospital Cleaning Checklist
- Office Cleaning Checklist
» Use These Checklists: Sign up with a 14-day free trial to customize these checklists.
What’s the Purpose of a Cleaning or Janitorial Inspection?
Primarily, cleaning or janitorial inspections are conducted to maintain high standards of sanitation, ensuring that all areas are kept clean and free from dirt and contaminants. This regular evaluation helps prevent the buildup of harmful substances and reduces the risk of spreading germs.
Inspections are essential for complying with health, safety, and industry regulations. This verifies that cleaning practices meet legal requirements and avoid potential fines or legal issues.
Furthermore, inspections play a vital role in assessing health risks by identifying potential hazards such as mold or unsanitary conditions, which can then be addressed promptly to ensure a safe environment for all occupants.
Drawbacks of Paper and Spreadsheet-based Janitorial Inspections
Paper-based inspections require custodians to fill out forms manually, delaying data collection and reporting. There always exists a risk of data loss as the paper forms may get misplaced, damaged, or destroyed. Additionally, paper records are not readily accessible to stakeholders, which forces teams to transfer physical copies multiple times.
Spreadsheets, while more flexible, have their own set of challenges. They are prone to errors, especially when cleaners enter the data manually. Scoring audits and tracking trends with spreadsheets is difficult for it demands complex manual calculations and frequent cross-referencing.
Both paper and spreadsheet systems lack real-time updates, delaying the resolution of issues identified during inspections. Additionally, both methods contribute to paper waste and require physical storage space.
Finally, the inconsistency in data collection and reporting can hinder the goals of maintaining high standards and achieving uniformity in janitorial services.
How a Janitorial Inspection Software Can Help
Janitorial inspection software (aka custodial inspection app) streamlines the cleaning audit process. It allows janitors to complete inspections quickly and accurately on mobile and tablet devices, reducing the inspection time. Furthermore, it uses cloud technology to store inspection data, ensuring crucial information is secure and can be accessed anytime.
You can automate the workflows and grant user permissions for cleaners to share the instant inspection reports for all stakeholders to access and review the inspection data in real-time and collaborate better.
The cleaning audit software automatically assigns inspection scores to each audit, thus facilitating consistency in evaluations. Most janitorial inspection apps have built-in analytics through which you can study trends to identify areas of improvement or recurring issues.
Real-time updates are the biggest advantage of janitorial inspection software. It allows you to address issues identified during inspection promptly and enhance the overall responsiveness of your cleaning service business. Moreover, the janitorial quality control software reduces paper waste and minimizes the need for physical storage space.
Key Features to Look For in a Cleaning Inspection App
When shopping for a cleaning audit app, look for the following features:
- Customizable Checklists: Ensure the cleaning quality software allows you to create and customize checklists tailored to different tasks and areas. You should be able to modify it to reflect varying standards or specific client requirements.
- Scheduling: The app should allow you to schedule cleaning inspections well in advance. Besides scheduling, you should be able to assign checklists and share additional instructions with the cleaners.
- Mobile Inspection: The software should offer a mobile application compatible with iOS and Android devices. The commercial cleaning checklist app should support real-time data entry, photo capture, and instant access to checklists.
- Inspection Dashboard: A user-friendly dashboard is essential for monitoring the status of the assigned and ongoing cleaning activities.
- Reporting: The cleaning mobile inspection app should allow cleaners and inspectors to generate and share professional reports. These reports should provide insights into inspection results, mention audit scores, and provide historical data.
- Corrective Action: Ensure the custodial quality inspection software includes a feature for managing corrective actions. You should be able to assign tasks, set deadlines, and monitor the progress to ensure that any problems identified during inspections are addressed promptly and effectively.
How to Conduct a Cleanliness Inspection With Cleaning Inspection Software?
Here are the steps to conduct a janitorial cleanliness inspection using cleaning inspection software:
- Start by defining the audit’s objective and scope. This involves specifying goals such as assessing overall cleanliness, compliance with hygiene standards, or evaluating areas like restrooms or high-touch surfaces.
- Next, create detailed checklists within the janitorial quality inspection software that reflect these goals, ensuring they cover all critical cleaning tasks and inspection criteria relevant to janitorial services.
- Once the checklists are in place, conduct the audits using the cleaning mobile inspection app. This allows custodians to perform on-site evaluations, capture real-time data, and document their observations directly into the app, including photos and notes.
- After completing the inspections, mandate your custodians to sign off on the cleaning procedure and generate and share the inspection report with the stakeholders.
- Based on the findings, assign corrective actions, set deadlines, and monitor the resolution of identified issues.
- Finally, repeat the audit cycle to ensure ongoing cleanliness and refine janitorial practices based on the latest data and feedback.
Leveraging a janitorial inspection app like GoAudits can significantly enhance your cleaning efforts. It empowers you to design customized checklists, automate workflows, and conduct audits with mobile devices, capturing real-time data and photo evidence.
Standardized templates facilitate consistent evaluation, while robust reporting delivers data-driven insights into your company’s cleaning efficacy and potential pitfalls.
With GoAudits, you can deliver improved cleaning service, reduced costs, and stronger client relationships, propelling your business toward increased efficiency and success.
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