Office Inspection Checklist

Use the Office Inspection Checklist for routine assessments, promoting a safe and well-organized workspace by identifying and addressing issues promptly.

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Office Inspection Checklist



Sanitation

1. Are washrooms and food preparation areas clean?


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2. Are the following provided adequately? • Toilets • Showers • Potable (drinkable) water • Clothing storage • Change rooms • Field accommodations • Lunchrooms


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3. Are measures in place to prevent the spread of disease?


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Security

1. Do entry and exit procedures provide workers with personal security at night?


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2. Are emergency (evacuation, fire, bomb threat, hostile person) procedures in place?


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Lighting

1. Are lamp reflectors clean?


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2. Are bulbs missing?


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3. Are any areas dark?


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Material Storage

1. Are materials neatly and safely piled?


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2. Are there step ladders or stools to get to materials on higher shelves?


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3. Are storage shelves overloaded or beyond their rated capacity?


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4. Are large and heavy objects stored on lower shelves?


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5. Are passageways and work areas clear of obstructions?


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General

1. Are extension cords used extensively? (if so, consider installing permanent wiring)


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2. Are electrical or telephone cords exposed in areas where employees may become entangled?


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3. Is electrical wiring properly installed?


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4. Are machines properly guarded?


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5. Does any equipment have sharp metal projections?


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6. Are wall and ceiling fixtures fastened securely?


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7. Are paper and waste properly disposed of?


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8. Are desks and file drawers kept closed when not in use?


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9. Are office accessories stored appropriately?


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10. Are materials stacked on desks or cabinets?


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11. Are file cabinet drawers overloaded?


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12. Are file cabinets loaded with the heaviest items in the bottom drawers?


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13. Are shelves securely fastened to the wall when necessary?


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14. Are filing stools or wastebaskets placed where they might be tripping hazards?


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Bulletin Boards And Signs

1. Are they clean and readable?


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2. Is the material changed frequently?


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3. Do items interfere with people walking by?


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Floors

1. Is there loose material, debris, or worn carpeting?


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2. Are the floors slippery, oily, or wet?


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Stairways And Aisles

1. Are they clear and unblocked?


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2. Are stairways well-lighted?


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3. Are handrails, and handholds in place?


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4. Are the aisles marked and visible


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Equipment

1. Are guards, screens, and sound-dampening devices in place and effective?


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2. Is the furniture in good repair and safe to use? Are the following points covered: • Chairs that are in poor repair • Sharp edges on desks and cabinets • Poor ergonomics (keyboard elevation, chair adjustment, desk height) • Rowding


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3. Are ladders well-maintained and safe to use?


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Emergency Equipment

1. Is all fire control equipment regularly tested and certified?


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2. Is fire control equipment appropriate for the type of fire it must control?


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3. Is emergency lighting in place and regularly tested?


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Building

1. Do buildings conform to standards with respect to use, occupancy, building services, and plumbing facilities?


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2. Are the following structures checked to ensure safety: • Swinging doors • Floor and wall openings • Ladders, stairways, and ramps • Guardrails


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3. Are materials stored safely?


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Air Handling System

1. Does the air exchange rate meet standard requirements?


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2. Is the system free of sources of contamination (e.g., asbestos, microorganisms, dust, fumes)?


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3. Is humidity within the recommended range?


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Hazardous Products

1. Are there any hazardous products (e.g., products regulated by WHMIS)?


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2. If yes, are the products properly labeled?


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3. If yes, is there a corresponding safety data sheet (SDS) for each product?


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4. If yes, are workers trained in how to work with or near these products safely?


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Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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