Facility Management Checklist

Use this Facility Management Checklist to complete regular maintenance tasks, extending equipment life and reducing the need for reactive maintenance repairs.

Facility Management Checklist



Roof

1. Is debris on the roof or in the gutters removed?


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2. Is the flat portion of the roof assessed for punctures, cracks, and blisters?


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3. Is the sloped portion of the roof assessed for deformed edges, buckled shingles, metal corrosion, curling, and granule loss on the shingles?


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4. Are all drains and vents ensured they are working and have no clogs?


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5. Are the chimney and vents inspected?


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6. Are the ceilings checked for cracks, water stains, and water leaks?


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7. Are shingles and tabs missing checked for?


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8. Is the surface checked for metal corrosion?


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9. Is the surface checked for deterioration on the exterior wall surfaces?


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10. Are interior wall surfaces inspected for cracks, water stains, and leaks?


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Parking Lots And Garages

1. Are entrances and exits labeled, free of obstructions, and follow ADA regulations?


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2. Are the gates tested to ensure they function and are safe?


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3. Is the gate closure safety shut-off checked to ensure it's working in case of an emergency?


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4. Are all lights functioning and providing ample light during evening hours?


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5. Are the chimney and vents inspected?


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6. Is the snow and ice shoveled as needed in colder months?


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7. Is debris removed from pavement, curbs, and signage?


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8. Are shopping basket corrals marked and well-maintained?


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9. Are tire deflation devices well-maintained and well-marked?


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10. Is it ensured that foliage, signs, and other objects do not impede sight lines?


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11. Are fire and traffic lanes kept clear of cars and obstacles?


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12. Are all areas of the parking lot (including walks and perimeters) well-lit?


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13. Are potholes or cracked paving in the parking lot and sidewalks checked for?


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14. Are all parking lot striping, pedestrian crosswalks, traffic directions, and curb warnings easily visible and well-maintained?


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15. Are guard rails, fences, and handrails all stable and structurally sound?


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16. Is it ensured that procedures are in place in case of an accident or vehicle damage?


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17. Is off-site surveillance used to monitor cameras?


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18. Are emergency panic alarms tested to ensure they are functioning?


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Windows

1. Are the grime and debris removed from window sills?


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2. Are the interior and exterior finishes checked for peeling and water stains?


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3. Are all locks and knobs checked?


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4. Is a non-oily lubricant added to sliding or sticking windows?


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5. Are the damaged windows replaced?


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Doors

1. Are the grime and debris removed from door tracks?


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2. Are the interior and exterior finishes checked for peeling and water stains?


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3. Is the gate closure safety shut-off checked?


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4. Are all locks and knobs checked?


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5. Is a non-oily lubricant added to sliding and sticking doors?


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6. Are any doors containing damaged embedded windows repaired or replaced?


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Seasonal Building Preparations

1. Are the exposed and exterior pipes checked for signs of freezing?


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2. Are cracks and openings around exposed pipes insulated and sealed?


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3. Are tenants instructed to keep interior temperatures above 55 degrees Fahrenheit?


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4. Are there signs of excess moisture around the plumbing, and is the area dried?


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5. Are cracks and inefficiencies in heating systems checked for?


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6. Are thermostats on HVAC systems calibrated and ensured they work?


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7. Are the snow piles monitored, and is there a plan created to remove them if they pose hazardous obstacles?


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8. Are sidewalks and walkways de-iced?


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9. Are wet floor mats in entryways and indoor walkways replaced to reduce slick floors?


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10. Is the attic insulation increased and heating costs monitored?


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11. Is the roof cleared of high-piling snow?


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During Spring

1. Are windows washed?


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2. Are floors cleaned?


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3. Are restrooms sanitized?


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4. Is the outside greenery taken care of (debris removed, grass seeds planted, shrubs and bushes trimmed)?


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5. Is the roof inspected for damage caused by high winds, heavy snow, ice dams, or building age?


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6. Is the property checked for standing water, leakage from gutters and roofs, cracks in the foundation, water spots in the ceiling, and eroded landscaping areas?


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7. Are doors and windows checked for cracks, chipped paint, siding or masonry destruction, and hanging gutters?


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8. Is the perimeter of the property sprayed to keep out ants, roaches, and other insects?


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9. Are the thermostat, electrical wires and connectors, unit’s air flow, run capacitor, and operating efficiency on the HVAC unit tested?


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10. Are the air ducts, condensation drain pan, blower motor and wheel, compressor, and refrigerant pressure on the HVAC unit inspected?


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Electricity

1. Are all wires installed, secured, supported, and protected?


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2. Are fittings checked to be tight and for corrosion?


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Plumbing

1. Are signs of active leaks, water spots, moisture, puddles, and mold checked?


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2. Are signs of corrosion on all visible pipes checked?


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3. Is it ensured the water pressure is between 40 and 80 psi?


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4. Is the water heater at the correct temperature and not leaking?


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5. Are all drains tested and ensured they are free of clogs?


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6. Are backflow prevention devices put in place and ensured they perform backflow tests to prevent water in the system from flowing backward or being contaminated?


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7. Is the safety and function of shutoff valves tested?


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During Cool Weather

1. Are filters cleaned and replaced?


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2. Is the burner assembly inspected?


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3. Are the heat exchanger and all heating elements checked?


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4. Are the carbon monoxide and gas leaks in the heating elements checked?


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5. Are electrical connections inspected for frays or damage?


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6. Are the motor bearings and all the moving parts lubricated?


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7. Are belts inspected for damage or fraying?


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8. Are drains checked for blockages?


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9. Is the gas pressure checked?


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10. Are thermostats tested?


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11. Is the heat pump tested?


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12. Are the ductwork and vents checked?


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13. Is the flue system cleaned and checked?


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14. Is the flue system’s attachment to the furnace checked?


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During Warm Weather

1. Are humidity levels checked?


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2. Are the condenser and evaporator coils checked?


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3. Is the gas checked for leaks?


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4. Are the drain lines checked for clogs?


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5. Is the drain pan cleaned out of any standing water?


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6. Are worn pulleys and belts replaced?


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7. Are batteries changed?


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8. Are the air filters either cleaned or replaced?


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9. Are the fan blades either cleaned or replaced?


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10. Are the settings and functionality of the thermostat checked?


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11. Is the proper airflow throughout ensured?


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12. Is the refrigerant checked for leaks?


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13. Are electrical connections checked?


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14. Are the motor bearings and all moving parts lubricated?


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15. Is the unit dusted?


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16. Is the unit cabinet checked for damage and ensured secure closure?


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Equipment

1. Are various inspections and maintenance tasks required to be performed on different equipment?


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Total Energy Utilization

1. Are motion sensor lights installed?


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2. Are LED light bulbs replaced?


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3. Has it been considered investing in a building automation system to automate HVAC and lighting systems?


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4. Is the old equipment replaced with new ones?


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Elevators

1. Is it ensured the doors can open and close freely and without obstructions?


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2. Are signs of damage on the ceiling, handrails, and walls checked for?


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3. Are any burned-out lights, such as the ones in the control panel replaced?


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4. Is it confirmed that the emergency phone connects quickly with 911 or the local fire department?


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5. Are all burned-out lights on each floor replaced?


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6. Are door panels and clearances inspected?


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7. Are the fire alarm systems and the smoke detector tested?


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8. Are the oil levels checked and ensured all systems are lubricated?


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9. Are the electrical wiring examined for signs of fraying or defects?


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10. Is it ensured there is adequate headroom for technicians?


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11. Is the equipment easily accessible?


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12. Is the emergency exit hatch easily accessible?


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13. Are brakes tested and the mechanism inspected?


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14. Are cables checked for signs of wear?


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15. Are there signs of rodents or vandalism along the hoistway?


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16. Is it ensured the area has proper access?


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17. Is the pit inspected and ensured it has the necessary clearance?


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18. Is the car frame checked for signs of damage?


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Security Systems

1. Is the control panel tested?


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2. Are all cameras Inspected?


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3. Are locks on doors and windows inspected?


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Fire Equipment

1. Are fire extinguishers and carbon monoxide detectors checked once a year to ensure they are in good working condition, as required by OSHA?


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2. Is the extinguisher always on, with exceptions during inspections or repairs?


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3. Are the weight and pressure of the extinguisher's refillable containers checked semi-annually?


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4. Is a reduction in content, weight, and pressure verified by the maintenance team?


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ADA Accessibility

1. Do the organizations meet the regulations set forth by the Americans with Disabilities Act (ADA)?


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2. Are the facilities checked semi-annually and ensure they meet all regulations?


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Safety Requirements

1. Are all safety regulations always up-to-date?


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2. Is the department checked quarterly and in line with all new requirements?


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Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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