Facility Management Checklist

Use this Facility Management Checklist to complete regular maintenance tasks, extending equipment life and reducing the need for reactive maintenance repairs.

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Property Inspection
Facility Management Checklist

ADA Accessibility

Safety Requirements

Roof

Parking Lots And Garages

Windows

Doors

Seasonal Building Preparations

During Spring

Electricity

Plumbing

During Cool Weather

During Warm Weather

Equipment

Total Energy Utilization

Elevators

Security Systems

Fire Equipment

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Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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Facility Management Checklist

Use this Facility Management Checklist to complete regular maintenance tasks, extending equipment life and reducing the need for reactive maintenance repairs.

1. Do the organizations meet the regulations set forth by the Americans with Disabilities Act (ADA)?

2. Are the facilities checked semi-annually and ensure they meet all regulations?

1. Are all safety regulations always up-to-date?

2. Is the department checked quarterly and in line with all new requirements?

1. Is debris on the roof or in the gutters removed?

2. Is the flat portion of the roof assessed for punctures, cracks, and blisters?

3. Is the sloped portion of the roof assessed for deformed edges, buckled shingles, metal corrosion, curling, and granule loss on the shingles?

4. Are all drains and vents ensured they are working and have no clogs?

5. Are the chimney and vents inspected?

6. Are the ceilings checked for cracks, water stains, and water leaks?

7. Are shingles and tabs missing checked for?

8. Is the surface checked for metal corrosion?

9. Is the surface checked for deterioration on the exterior wall surfaces?

10. Are interior wall surfaces inspected for cracks, water stains, and leaks?

1. Are entrances and exits labeled, free of obstructions, and follow ADA regulations?

2. Are the gates tested to ensure they function and are safe?

3. Is the gate closure safety shut-off checked to ensure it's working in case of an emergency?

4. Are all lights functioning and providing ample light during evening hours?

5. Are the chimney and vents inspected?

6. Is the snow and ice shoveled as needed in colder months?

7. Is debris removed from pavement, curbs, and signage?

8. Are shopping basket corrals marked and well-maintained?

9. Are tire deflation devices well-maintained and well-marked?

10. Is it ensured that foliage, signs, and other objects do not impede sight lines?

11. Are fire and traffic lanes kept clear of cars and obstacles?

12. Are all areas of the parking lot (including walks and perimeters) well-lit?

13. Are potholes or cracked paving in the parking lot and sidewalks checked for?

14. Are all parking lot striping, pedestrian crosswalks, traffic directions, and curb warnings easily visible and well-maintained?

15. Are guard rails, fences, and handrails all stable and structurally sound?

16. Is it ensured that procedures are in place in case of an accident or vehicle damage?

17. Is off-site surveillance used to monitor cameras?

18. Are emergency panic alarms tested to ensure they are functioning?

1. Are the grime and debris removed from window sills?

2. Are the interior and exterior finishes checked for peeling and water stains?

3. Are all locks and knobs checked?

4. Is a non-oily lubricant added to sliding or sticking windows?

5. Are the damaged windows replaced?

1. Are the grime and debris removed from door tracks?

2. Are the interior and exterior finishes checked for peeling and water stains?

3. Is the gate closure safety shut-off checked?

4. Are all locks and knobs checked?

5. Is a non-oily lubricant added to sliding and sticking doors?

6. Are any doors containing damaged embedded windows repaired or replaced?

1. Are the exposed and exterior pipes checked for signs of freezing?

2. Are cracks and openings around exposed pipes insulated and sealed?

3. Are tenants instructed to keep interior temperatures above 55 degrees Fahrenheit?

4. Are there signs of excess moisture around the plumbing, and is the area dried?

5. Are cracks and inefficiencies in heating systems checked for?

6. Are thermostats on HVAC systems calibrated and ensured they work?

7. Are the snow piles monitored, and is there a plan created to remove them if they pose hazardous obstacles?

8. Are sidewalks and walkways de-iced?

9. Are wet floor mats in entryways and indoor walkways replaced to reduce slick floors?

10. Is the attic insulation increased and heating costs monitored?

11. Is the roof cleared of high-piling snow?

1. Are windows washed?

2. Are floors cleaned?

3. Are restrooms sanitized?

4. Is the outside greenery taken care of (debris removed, grass seeds planted, shrubs and bushes trimmed)?

5. Is the roof inspected for damage caused by high winds, heavy snow, ice dams, or building age?

6. Is the property checked for standing water, leakage from gutters and roofs, cracks in the foundation, water spots in the ceiling, and eroded landscaping areas?

7. Are doors and windows checked for cracks, chipped paint, siding or masonry destruction, and hanging gutters?

8. Is the perimeter of the property sprayed to keep out ants, roaches, and other insects?

9. Are the thermostat, electrical wires and connectors, unit’s air flow, run capacitor, and operating efficiency on the HVAC unit tested?

10. Are the air ducts, condensation drain pan, blower motor and wheel, compressor, and refrigerant pressure on the HVAC unit inspected?

1. Are all wires installed, secured, supported, and protected?

2. Are fittings checked to be tight and for corrosion?

1. Are signs of active leaks, water spots, moisture, puddles, and mold checked?

2. Are signs of corrosion on all visible pipes checked?

3. Is it ensured the water pressure is between 40 and 80 psi?

4. Is the water heater at the correct temperature and not leaking?

5. Are all drains tested and ensured they are free of clogs?

6. Are backflow prevention devices put in place and ensured they perform backflow tests to prevent water in the system from flowing backward or being contaminated?

7. Is the safety and function of shutoff valves tested?

1. Are filters cleaned and replaced?

2. Is the burner assembly inspected?

3. Are the heat exchanger and all heating elements checked?

4. Are the carbon monoxide and gas leaks in the heating elements checked?

5. Are electrical connections inspected for frays or damage?