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Property Inspection Checklists: Templates for Faster and Efficient Audits
Library of free property inspection checklists. Find the right template of real estate inspection checklists for safety, quality, maintenance or housekeeping audits of residential & commercial buildings.
Real Estate Audit Checklists & Templates for Efficient Property Inspections
📃: Eliminate paperwork
⏳: Save time in inspection
📈: Generate actionable insights
Property inspection checklist templates serve two key purposes: comprehensive assessment of each asset in your portfolio and streamlining the process of auditing and maintaining multiple properties simultaneously.
Here are the key benefits of using property inspection forms in the real estate audit process:
- They ensure consistency and completeness across all audits.
- Templates allow auditors to share best practices and ensure everyone is on the same page.
- They reduce the risk of errors by guiding auditors through essential inspection points.
- Real estate compliance checklists mitigate legal issues by ensuring all relevant areas are inspected according to regulations.
What is a Property Inspection Checklist?
A property inspection checklist form is a document that helps thoroughly assess the condition of a real estate asset – house, school, hospital, dorm, etc. It enables property managers, facility managers, landlords, realtors, inspectors, and other real estate professionals to ensure they cover all aspects of inspections.
Real Estate audit checklists are used at various stages of property management such as move-in, move-out, maintenance, or while buying, selling, or renting.
Why Use a Property Inspection Checklist Template?
Real estate professionals have multiple assets in their portfolios, which they must maintain simultaneously. Regular inspections using property inspection sheets help you exactly with that.
Property inspection checklists offer a systematic framework for assessing a property’s condition. They enable you to conduct standardized and consistent inspections for similar properties.
A property inspection checklist template also allows you to catch and correct issues such as water leaks, structural hazards, etc., before they become expensive liabilities for your clients.
Benefits of Using Digital Property Inspection Forms
Although paper-based property inspection forms offer a structured framework, they have certain limitations.
Real estate managers are required to conduct multiple inspections and are expected to store all past records, which becomes difficult using paper checklists. Paper-based real estate inspection forms require a lot of post-processing, for example, you may spend several hours creating reports and mailing them to all the stakeholders individually.
Most importantly, paper-based checklists are prone to errors and inaccuracies. For instance, an inspector may mark the inspection complete but may have missed the attic.
A digital inspection property management audit checklist not only beats these shortcomings but also offers additional advantages. Here are the detailed benefits of using digital inspection forms for property inspections:
Increased Efficiency
Digital property inspection forms streamline the process by eliminating repetitive tasks. They have pre-populated standard information such as address, inspector detail, date, time, etc., eliminating the need to re-enter the data.
Digital checklists present information in a clear and organized manner, which inspectors can easily navigate section by section.
Enhanced Accuracy and Consistency
Digital property inspection checklists minimize the potential for errors caused by handwritten notes. You can customize the existing property inspection forms or build one from scratch. You can also mark the questions mandatory/optional to ensure all areas are covered.
Furthermore, you can allow inspectors to take photos, gather visual evidence of any problems identified during the inspection, and enrich data collection.
Efficient Documentation
Digital property management inspection forms ensure all data is stored securely in one centralized location, eliminating the need for physical copies. This allows you to access any part of the past inspection records for comparison and trend analysis.
Furthermore, you can customize the property management inspection checklist templates in a professional format for clear and concise documentation. This can be easily referenced for future maintenance needs or potential disputes, promoting transparency and trust between inspectors and their clients.
Improved Communication and Reporting
Information is captured during the inspection itself, eliminating the need for manual data entry later. This allows for real-time updates and ensures accurate data collection.
Digital inspection checklist apps enable inspectors and managers to e-sign the inspections and generate professional reports instantly. These reports can be easily shared with owners, landlords, tenants, etc., within the app, improving communication and transparency.
Types of Property Inspection Templates
There are various types of property management inspection templates which can largely be classified under two categories:
Property Inspection Templates By Property Type
The following property inspection checklist templates are used to inspect different types of real estate:
- Commercial Inspection Checklists: These are used to inspect commercial real estate like offices, business parks, malls, etc.
- Residential Inspection Checklists: These checklists are used to inspect residential properties like condos, single-family houses, multi-family houses, apartments, flats, etc.
- Institutional Inspection Checklists: Inspectors use them to audit institutions like student accommodations, dorms, schools, hospitals, etc.
Property Inspection Templates By Purpose
The following property inspection templates are used to inspect real estate for transactional or maintenance purposes:
- Rental Property Inspection Checklist: This is a property checklist template used to inspect rental properties at the beginning and end of a tenancy.
- Move-in/Move-out Inspection Checklist: This is used before and after a property is handed over to a new tenant/resident.
- Building Maintenance Inspection Checklists: These are weekly, monthly, quarterly, and annual inspection checklists used to conduct routine maintenance checks.
- Pre-listing Inspection Checklist: A real estate agent uses this checklist to estimate a property’s value before listing it for sale.
What Does a Real Estate Audit Checklist Include?
The exact elements of a real estate inspection checklist differ based on its type. However, some sections remain the same.
Property Details
This includes information like property address, date of inspection, and the names of inspectors and managers involved.
Exterior
This includes questions related to inspecting the exterior portion of the house such as the roof, exterior walls, windows, driveway, porch, guttering, outdoor lighting, landscaping, and more.
Interior
This section of the property inspection checklist deals with the interior of a house – drywalls, ceilings, floors, kitchen appliances, plumbing fixtures, doors, cabinets, countertops, HVAC systems, fireplace, attic, etc.
Utilities
Depending on the property type, utilities typically include a septic system, water supply, gas pipeline, and electrical systems.
Safety
One of the most important aspects a property inspector should never overlook is checking the safety components like smoke detectors, fire extinguishers, emergency exits, etc.
Amenities
These include additional amenities such as a pool, deck, spa, garage, parking lot, elevators, escalators, etc.
How to Perform Audits Using Property Evaluation Checklists?
Here are the steps typically involved in performing inspections using property checklist templates:
- Choose Appropriate Checklist: Select the inspection form based on the property type – condo, apartment, dorm, flat, single-family house, etc. – and the purpose of the inspection – buying, selling, renting, or regular maintenance.
- Customize the Checklist: Customize the property assessment checklist based on the specifications. For example, add questions on amenities like pool or spa which may not be there in the existing checklist, or mark questions as optional or mandatory, based on your requirements.
- Conduct Inspections Using Checklist App: The inspector accesses the checklist using the property inspection mobile app and goes through each item sectionwise. They may add photos, comments, or voice notes for better data collection.
- Generate and Share Reports: After the inspection is complete, instantly generate and mail a detailed inspection report containing completed checklists, notes, photos, date and time, property details, suggested fixes, etc., to owners, landlords, tenants, and other stakeholders – in just one click.
GoAudits property inspection app takes real estate inspections a step further. It allows you to assign fixes and repairs identified during the inspections and monitor their status.
Managers can assign fixes through the dashboard after discussing with their clients or enable inspectors to do so directly within the app. This ensures the property remains in good condition, beneficial for both long-term tenants and maximizing the net proceeds if your client ever decides to sell.
GoAudits: The Go-To Property & Facility Inspection Software
With GoAudits, you can perform regular inspections and maintenance to increase the value of assets in your portfolio. You can perform as many inspections and for as many properties as you like because you do not get charged based on the number of inspections.
GoAudits goes beyond paper checklists, giving you customizable property inspection templates built for your specific needs, whether for a routine maintenance check, tenant move-in/out assessment, or fire safety compliance inspection.
With GoAudits mobile app, you can:
- Schedule and complete inspections for each of your properties on time
- Conduct inspections on any device – Android or iOS, even offline
- Capture every detail with photos and notes
- Keep your clientele updated about their property with automated reports
- Assign specific action items even to non-users, like contractors
- Track every inspection, defect resolution, and your team’s overall performance
- Monitor the condition of all your properties on a single dashboard
With a rating of 4.8/5 stars on Capterra, GoAudits is trusted by some of the biggest names in the property and facility management industry.
» Customer Success Story: How businesses leverage GoAudits to save time and improve standards.
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