Facility Manager Checklist

Is the trash on the roof and in the gutters removed?

Is the flat roof checked for holes, cracks, or blisters?

Is the sloped roof checked for bent edges, buckling shingles, rusting metal, curling, and missing granules on the shingles?

Are all drains and vents checked to be clear and not clogged?

Are the vents and chimney checked?

Are the ceilings of the buildings checked for cracks, water stains, or water leaks?

Are there fallen-off shingles or tabs?

Is the metal checked for rust?

Are the outside surfaces of the walls checked for damage?

Are the cracks, water stains, or leaks on the inside walls looked at?

Are all crosswalks for pedestrians, traffic directions, and curb warnings visible and in good shape?

Are all fences, guard rails, and railings stable and well-built?

Are there plans in place in case of an accident or damage to a vehicle?

Are the cameras watched from off-site?

Are the emergency panic alarms tested and ensured they are working correctly?

Are dirt and dust removed from the window sills and door tracks?

Is the inside and outside checked for peeling or water stains and signs of a leak?

Does the gate closing safety shut-off work in case of an emergency?

Do all the locks and knobs work well?

Is a non-oily lubricant used on windows or doors that don’t move smoothly or are stuck?

Are broken windows fixed or replaced?

Are any signs of freezing on exposed and outside pipes looked for?

Are cracks and holes around exposed pipes filled and sealed?

Is the indoor temperature maintained above 55°F, and are tenants advised to do the same?

Are there signs of too much water and drying out the area, as well as any mold or mildew that might have grown?

Are heating systems examined for cracks and inefficiency?

Are HVAC thermostats calibrated and tested to ensure proper operation?

Are snow piles watched over and is there a plan made to get rid of them if they pose a danger?

Are pathways and sidewalks de-iced to reduce slips and falls?

Are wet floor mats in entryways and indoor walkways cleaned and replaced to prevent slippery floors?

Are heating bills monitored and is insulation added to the attic, if needed?

Is the roof cleared of snow?

Are the windows cleaned?

Are the floors thoroughly cleaned?

Is the bathroom kept clean?

Is the outside vegetation maintained, debris removed, grass seed planted where needed, and shrubs and bushes trimmed?

Is the roof checked for damage from strong winds, heavy snow, ice dams, or the natural aging of the building?

Is the property inspected for standing water, leaking gutters and roofs, foundation cracks, wet spots on the ceiling, and damaged landscaping that may need regrading?

Are doors and windows checked for cracks, chipped paint, damaged siding or masonry, and gutters?

Is the outside of the house sprayed to keep ants, roaches, and other bugs away?

Are the thermostat, electrical cables and connectors, air flow, run capacitor, and overall efficiency of the HVAC unit checked?

Are the air ducts, condensation drain pan, blower motor and wheel, compressor, and refrigerant pressure in the HVAC unit checked?

Is the wiring in the right place, and are all wires well-secured, supported, and protected?

Are the connections tight, and is there no corrosion?

Are signs of active leaks, such as water stains, damp spots, puddles, and mold checked for?

Are signs of corrosion on pipes inspected?

Is the water pressure maintained between 40 and 80 psi?

Is the water heater set to the correct temperature and free from leaks?

Are all drains checked for clogs?

Are backflow prevention devices installed, and are they tested annually to prevent water from flowing backward or getting clean in the system?

Are the shut-off and safety valves checked?

Are the buildings getting enough air from the units?

Are the drains, lines, coils, and air filters cleaned or replaced?

Is the amount of coolant checked, and has more been added if needed?

Are all wires, capacitors, and thermostats checked?

Is each piece of equipment checked and maintained differently?

Is the manual checked to determine how often inspections are done and what gets cleaned, replaced, or checked during an inspection?

Are motion-sensing lights installed?

Are LED light bulbs switched out?

Are the doors easy to open and close with no obstructions?

Are signals of damage on the ceiling, walls, and handrails searched for?

Are burned-out lights, including those on the control panel, replaced?

Is the emergency phone checked to ensure it connects immediately to the fire department?

Are all lights out on each floor fixed?

Are the door panels and the space between them checked?

Are the smoke alarm and smoke detector inspected?

Is the oil level checked, and are all parts ensured to have enough grease?

Are the electrical wires examined for fraying or other problems?

Is there enough room for technicians to stand up?

Is everything that makes it hard to get the equipment removed?

Is the emergency exit ensured to be easy to access?

Are the brakes and system checked?

Are signs of wear on cables inspected?

Is the hoist path checked for damage or signs of rodents?

Is the location ensured to be easy to get to?

Is the pit checked if there is enough room?

Is the frame of the car checked for signs of damage?

Is the control panel checked?

Are the cameras checked?

Are door and window locks checked?

Are fire extinguishers checked?

Are carbon monoxide detectors checked?

Are the buildings checked every six months to ensure they follow laws?

Are up-to-date ADA rules checked?

Is the department checked every three if all new rules are followed?

Are maintenance tickets created to fix future problems?