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Free Facility Inspection Checklists: Audit & Inspection Templates
Library of FREE facility management checklist template PDFs: safety, cleaning, maintenance and other facility audits. Find the right checklist and conduct digital audits with our inspection software.
Simplify Facility Management With Audit & Management Checklist Templates
📃: Eliminate paperwork with digital checklists
⏳: Save time in inspection
📈: Generate reports & actionable insights
Facility inspection checklists are essential tools for maintaining a safe and efficient environment. They typically cover building exteriors and interiors, safety systems, equipment, and overall cleanliness.
With an effective facility inspection checklist, you can:
- Ensure comprehensive and consistent inspections across all areas
- Be on top of compliance and regulatory requirements
- Implement and track preventive maintenance strategies
- Hold your staff accountable in case of negligence
Template Library > Facility Audits & Inspections
Facility Audit Checklists: Top Downloads
What is a Facility Inspection Checklist?
Regular facility inspections are necessary to ensure building maintenance, security, and standards. A facility checklist is a document that helps you assess and record the condition of your facility in a standardized way. Besides allowing you to monitor the current state, a facility management audit checklist facilitates monitoring maintenance activities (completed or pending), upgrades, and the work of third-party contractors.
Also known as a facility inspection checklist or facility management checklist form, it allows managers to review the entire site and keep all systems in good condition. Ultimately, these checklists empower them to fulfill their primary responsibility: guaranteeing a seamless facility operation where teams have a secure workspace and all necessary resources.
Importance of Facility Audit Checklists
Using facility assessment checklists is crucial for the following reasons:
- Consistency: Your team deploys standardized facility management audit checklists, ensuring every inspection is conducted the same way. This consistency streamlines identifying issues and simplifies tracking progress over time.
- Thoroughness: Facility audit templates ensure no area of the facility service is overlooked and every important detail is recorded, reducing the risk of unexpected problems.
- Efficiency: Standardized facility management checklists structure the process of inspection. Your team can quickly check off each item on the list and see to it that all upkeep tasks are complete.
Benefits of Using Facility Inspection Checklists
Facility inspection checklists streamline maintenance and upkeep by making the process organized, focused, and efficient. Not only that, they also guide staff to perform inspections (aka self-inspections) in the manager’s absence.
Facility audit forms ensure each step is recorded, thus allowing you to hold staff accountable in case of negligence. Also, written records show that your facility service conducts regular inspections and is on top of compliance during regulatory audits.
A facility audit checklist allows you to prioritize the health and safety of your staff as well as users/occupants, boosting their confidence in your business.
Lastly, facility management checklist templates empower businesses to implement preventive maintenance strategies, which can yield a substantial ROI—up to 545% according to a Jones Lang LaSalle study.
Types of Facility Checklist Templates
Here are some key types of facility inspection checklists that are essential for facility and property managers:
Facility Management Checklist Templates Based on Building Type
- Office Facility Audit Form: Covers areas like HVAC, lighting, electrical systems, plumbing, fire safety, ADA compliance, and office space condition.
- Industrial Facility Inspection Form: Focuses on heavy machinery, hazardous materials, ventilation, electrical systems, structural integrity, and safety protocols.
- Healthcare Facility Inspection Checklist: Prioritizes sanitation, infection control, emergency preparedness, and patient safety.
- Facilities Audit Checklist for Schools: Covers classrooms, laboratories, common areas, safety equipment, and upkeep needs.
- Fitness Clubs Facility Review Checklist: Focuses on cleanliness, hygiene, equipment functionality, and ventilation in areas like pools, saunas, steam rooms, locker rooms, restrooms, etc.
Facility Management Checklist PDF Templates Based on Purpose
- Annual Facility Audit Form: Covers a comprehensive review of the facility’s overall condition and compliance with regulations.
- General Facility Safety Inspection Checklist: Focuses on fire safety, emergency exits, electrical systems, and other safety-related issues.
- Facility Audit Checklist: Identifies repair needs for equipment, systems, and building components.
- Energy Audit Checklist: Evaluates energy efficiency and identifies potential cost-saving measures.
Daily, Weekly, and Monthly Checklists for Facility Management
These are tiered checklists for effective facility management. A daily inspection checklist focuses on immediate needs, covering tasks like restroom cleanliness, equipment functionality, safety checks, and addressing urgent issues.
Weekly checklists include in-depth equipment inspections, detailed cleaning schedules, and monitoring of consumable supplies.
Monthly facility audit templates are used for in-depth inspections and address long-term maintenance, such as HVAC filter replacements, fire equipment inspections, and in-depth facility assessments, ensuring the building’s overall health and compliance.
Specialized Facility Assessment Checklists
These consist of facility checklist templates catering to specific systems in a facility.
What Does a Typical Facility Inspection Checklist Template Include?
The exact items included in a facility inspection checklist would depend on the facility service and the type of checklist you are working with. However, most facility walkthrough checklists cover the following areas to ensure safety, functionality, and compliance.
Exteriors
As the name suggests, it includes exterior elements such as:
- Parking lots, sidewalks, and landscaping
- Facility signage and accessibility
- Exterior walls, windows, doors
- Roof, gutter, and downspouts
Interiors
This facility walkthrough checklist includes checking items present inside the building.
- Cleanliness and upkeep of common areas, like corridors, lobby, hallways, and restrooms
- Fire safety equipment like extinguishers, alarms, and sprinklers
- Cleanliness and food safety in kitchen/pantry and canteen
- Layout and the furniture condition in the working space
- Lighting, electrical outlets, and emergency lighting
Systems
This includes checking various systems present and required to run the service.
- Electrical systems, including paneling and wiring
- Plumbing systems, pipes, and water heaters
- Security systems, cameras, and alarms
- HVACs and air filter equipment
- Elevators and escalators
Safety Compliance
This essentially has two components:
- Safety Equipment: This includes checking the presence of first aid kits and supplies and emergency exits and signage.
- Compliance: This includes how well the facility adheres to safety guidelines put forward by OSHA and local regulatory bodies. It also includes evaluating complaints with ADA accessibility regulations.
Additional Items on a Facility Management Audit Checklist
Depending on the type of inspection, you may find additional items on a facility walkthrough checklist such as pest control and prevention, reviewing past maintenance records and documentation, and the occupant or tenant’s feedback.
How to Perform Inspections Using Facility Manager’s Checklist?
Here is the step-by-step breakdown of how to perform inspections using a facility audit template:
- Download Template: First and foremost, download a suitable checklist from the facility condition assessment checklist library based on the task and the nature of the service.
- Customize: Modify the facility inspection checklist template as per your requirements. This can include adding/deleting items, attaching photos or notes, designating scores, and more.
- Perform Inspections: Use the checklist to perform inspections thoroughly. Capture photos or record voice memos describing defects for comprehensive data collection.
- Document Findings: Compile all the findings along with suggested corrective measures and audit scores in a facility audit report.
- Assign Corrective Actions: to the staff or external parties to address the defects and issues promptly.
- Review & Follow-Up: Review the completed checklists to ensure the suggested measures have been implemented and to take follow-up on the pending tasks.
GoAudits facility inspection app takes inspections a step further. With GoAudits, managers can schedule inspections, create checklists, assign corrective measures, and track their progress – all on one platform. Furthermore, it equips staff with a user-friendly mobile app that allows them to conduct self-inspections, capture photos of defects, and generate and share instant facility inspection report templates, saving time and resources.
GoAudits: Digitize Facility Audits and Inspections
With GoAudits, you can execute inspections and audits to create a safe environment in your facility. You can perform all types of facility inspections as many times as you require because you do not get charged based on the number of inspections.
GoAudits goes beyond paper checklists, giving you customizable facility inspection templates built for your specific needs, whether for a routine check, specialized HVAC assessment, or ADA compliance inspection.
With the GoAudits auditing app, you can:
- Ensure consistent operations across facilities using data analytics
- Maintain a safe and healthy workplace for both staff and occupants
- Stay on top of upkeep activities and compliance
- Track inspections, defect resolutions, and your team’s overall performance
With a rating of 4.8/5 stars on Capterra, GoAudits is trusted by some of the biggest names in the property and facility management industry.
» Customer Success Story: How Huntingdonshire District Council leveraged GoAudits to decrease audit process time by over 30%.
Easy start with digital checklists
- Capture photos as proof of compliance or areas needing attention
- Instantly generate and share detailed reports after the inspections
- Assign follow-up tasks and track completion on a centralized dashboard
