Commercial Property Inspection Checklist
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Perform Faster Audits With Commercial Building Inspection Checklist Templates
A commercial building inspection checklist lets you thoroughly evaluate, record, and report the condition of a commercial facility. It is divided into various sections such as exterior, interior, utilities, safety and security, etc., to ensure you don’t miss out on any important information.
Using a commercial building inspection form offers the following benefits:
- Enhanced safety and security for the occupants/workers
- Efficient corrective and preventive maintenance
- Ensured compliance with building codes and regulations
With the GoAudits Property Inspection App, you can:
- Eliminate paperwork: conduct efficient digital audits, add photos from mobile device
- Customize this template or easily create your own
- Save time with instant reports & assign corrective actions
General
Fire Protection Systems
Emergency Management
Interior Environment
Exterior Environment
Plant & Equipment
General
Fire Protection Systems
Emergency Management
Interior Environment
Exterior Environment
Plant & Equipment
Save Time with Digital Inspections
- Easily capture & attach photos, directly on your mobile device.
- Instantly generate and share detailed reports after the inspection.
- Track corrective actions, view historical trends, improve standards.
What is a Commercial Building Inspection Checklist?
A checklist for commercial building inspection is an itemized list that an inspector uses to assess the condition of a commercial property. It covers various aspects – safety, structural elements, facilities, etc. – to identify maintenance needs, safety hazards, and compliance issues.
Importance of a Commercial Real Estate Inspection Checklist
Commercial real estate checklists provide a structured framework to evaluate a property’s condition thoroughly. With each item enlisted, they reduce the risk of missing out on any important detail. Furthermore, checklists help inspectors save time by avoiding the pitfalls of unstructured inspections.
Using a checklist for commercial building inspection assists in identifying repairs and maintenance tasks. This ensures critical problems are addressed promptly, withholding the upkeep of the facility and solidifying the safety of the workers.
Furthermore, inspectors can use it to verify if buildings comply with safety regulations and industry standards, mitigating potential risks and liabilities for their clients.
Use Cases of the Commercial Property Inspection Checklist Template
The commercial inspection checklist template can be used to conduct different types of inspections:
- Routine inspections to identify maintenance needs and address them promptly.
- Lease evaluations to document the property’s condition and identify the tenant’s responsibilities.
- Regulatory inspections to ensure the commercial property adheres to the building code regulations.
What to Include in a Commercial Property Inspection Checklist
The exact items included in a commercial property inspection checklist form depend on the type of building and inspection. However, here’s what a general commercial property inspection template includes:
Building and Inspection Details
The first section of the commercial building inspection checklist template has questions about building details. It comprises the address of the building, the date and time of inspection, and the name of the inspector and the agency they work for.
Exterior
This section of the commercial building assessment checklist consists of external elements of a commercial complex.
- Roof: Identify leaks, damages, or drainage issues. This includes checking for punctures, loose shingles or tiles, and ensuring proper functioning of gutters and downspouts.
- Doors and Windows: Inspect doors and windows for sealing to prevent drafts, moisture infiltration, and energy loss. Security measures such as locks and hinges should also be evaluated.
- Facade and Cladding: The exterior walls and cladding should be inspected for signs of wear, deterioration, or cracks. Check for loose or damaged materials, paint peeling, and structural instability.
- Parking Area: Assess pavement conditions, including cracks, potholes, and uneven surfaces. Drainage systems should be inspected to ensure proper water flow and prevent flooding.
- Landscaping: This includes inspecting lawns, gardens, and outdoor seating areas, and ensuring proper maintenance of plants and trees.
- Exterior Lighting: Functional and adequate exterior lighting is crucial for safety and security, especially at night. Thus, check the condition of fixtures, and bulbs, ensuring proper illumination of walkways, parking areas, and entrances.
Interior
The interior inspection of a commercial complex involves thoroughly evaluating various elements to ensure a safe, functional, and aesthetically pleasing environment.
Inspect the flooring for wear, damage, uneven surfaces, or signs of water damage. This includes checking for loose tiles, peeling laminate, or damaged hardwood. Examine walls and ceilings for cracks, stains, peeling paint, or structural issues. Pay attention to areas that may indicate water leaks or mold growth.
Assess the lighting system for functionality, adequacy, and energy efficiency. Check for faulty fixtures, flickering lights, or inadequate illumination in specific areas. Look for evidence of water leaks, such as damp spots, mold, or musty odors. Inspect plumbing fixtures, pipes, and drainage systems for any signs of leaks or corrosion.
Facilities
A commercial building has various facilities for the workers and ensuring their functionality is important.
- Elevators and Escalators: Check their operation, safety features, and maintenance records. Ensure they are functioning properly and comply with safety regulations.
- Restrooms: Inspect them for cleanliness, functionality, and accessibility. Verify the proper operation of plumbing fixtures, lighting, and ventilation systems.
- Common Kitchen/Pantry/Canteen: Assess cleanliness, equipment, and functionality of shared kitchen or dining areas. Check for compliance with food safety regulations and proper maintenance of appliances.
👉 Use the GoAudits app to create and manage your own digital checklists
GoAudits makes it easy to improve your operational standards with customized checklists:
- Create an account for free, choose from 100s of templates to customize.
- Alternatively, build your own checklist with a user-friendly drag-and-drop interface.
- Or upload your current checklist in any format, and the GoAudits team will convert it for you at no cost within 24h.
Utilities and Systems
Sustaining a well-maintained commercial building includes a thorough evaluation of its utilities:
- HVAC: Evaluate their performance, efficiency, and maintenance. Ensure they are providing adequate temperature control and air quality.
- Plumbing: Inspect the plumbing system for leaks, clogs, and corrosion. Check pipes, fixtures, and drainage systems for proper functionality.
- Electrical: Assess for safety and compliance with electrical codes. Check for signs of overloading, damage, or faulty wiring.
- Emergency Power Systems: Verify the functionality and maintenance of emergency power systems, such as generators, to ensure they can provide backup power in case of outages.
- Fire Safety Alarms: Check the operation and maintenance of fire alarms, smoke detectors, and other fire detection systems.
- Sprinkler Systems: Ensure they are in proper working condition and free of obstructions.
- Extinguishers: Verify the availability and condition of fire extinguishers, ensuring they are properly installed, inspected, and maintained.
Safety and Security
Here’s what a commercial property manager checklist includes to assess the safety and security features:
- Cameras: Check the operation, coverage, and maintenance of surveillance cameras. Ensure they provide adequate security and monitoring.
- Alarms: Verify the functionality of alarm systems, including intrusion detection, fire alarms, and emergency systems.
- Access Control Systems: Assess the effectiveness of access control systems, such as locks, keycards, or biometric scanners for authorized access only.
- Lighting: Ensure adequate lighting in hallways, stairwells, and common areas to prevent accidents and deter crime.
- Trip Hazards: Identify and address potential trip hazards, such as loose carpeting, uneven flooring, or obstacles.
Documentation and Compliance
This section of the commercial building compliance checklist has questions related to the documents to ensure adherence to the building codes and local regulations.
- Building Permits: Verify the availability and compliance of building permits and approvals.
- Lease Contracts: Review them for any specific maintenance or inspection requirements.
- Maintenance Records: Check for up-to-date maintenance records for all equipment and systems.
Sign Offs
To conclude the inspection, the inspector should sign off on the completed commercial building walkthrough checklist, indicating that the inspection has been conducted thoroughly and all relevant areas have been assessed.
Additionally, any necessary repairs or maintenance recommendations should be listed in detail, along with their estimated costs and recommended timelines for completion.
👉 Explore our library of building inspection and facility management checklists.
How to Create a Commercial Property Inspection Report?
A commercial building inspection report is a detailed document outlining the condition of the building. After the inspection, document the findings with detailed notes, photos, and compliance recommendations.
For clarity purposes, divide the commercial property inspection report template as per the sections in the checklist. Format the report professionally, using clear and concise language, and review it carefully before signing.
Other Popular Property Inspection Checklists:
Digitize your Property inspections
- Easily perform audits anywhere in the facility using a mobile device.
- Attach photos to document issues or prove compliance
- Assign tasks, set deadlines and track progress - all within a single app
- Analyze data from audits to identify trends, pinpoint recurring issues, and assess compliance levels.