Building Maintenance Checklists & Templates for Facility Management

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Identify issues, streamline maintenance, and ensure optimal property condition using our free facility maintenance checklists. Customize any building maintenance checklist template from our library. Available for free in PDF or in-app.

Key to Efficient Audits: Facility Maintenance Checklist Forms & Templates

Facility maintenance checklists help managers and teams evaluate, document and maintain the condition of buildings and their systems. Suitable for commercial, residential, public, and industrial buildings, they are essential tools for ensuring safety, functionality, and compliance.

By using a facilities management compliance checklist, you can:

Stay on top of routine maintenance tasks.
Identify potential problems early to prevent costly repairs.
Ensure safety and compliance with legal requirements.

With the GoAudits Facility Inspection App, you can:

Roof

Parking Lots And Garages

Windows

Doors

During Colder Weather

During Warmer Weather

Electricity

Plumbing

During Colder Weather

During Warmer Weather

Total Energy Utilization

Elevators

Security Systems

Fire Equipment

Roof

Parking Lots And Garages

Windows

Doors

During Colder Weather

During Warmer Weather

Electricity

Plumbing

During Colder Weather

During Warmer Weather

Total Energy Utilization

Elevators

Security Systems

Fire Equipment

Save Time with Digital Inspections

What is a Facility or Building Maintenance Checklist?

A facility or general building maintenance checklist is a structured document used by facility managers, maintenance teams, or property owners to systematically inspect, maintain, and repair different aspects of a building. It serves as a comprehensive guide to ensure that the facility operates efficiently, complies with safety standards, and remains in good condition over time.

The building maintenance template typically includes tasks related to electrical systems, plumbing, HVAC, safety equipment, exterior upkeep, and interior maintenance. It is tailored based on the type of building, its purpose, and specific needs such as seasonal maintenance or regulatory compliance.

Benefits of Using a Facilities Management Maintenance Checklist

Using a facilities management maintenance checklist provides several advantages for building operations, safety, and cost-effectiveness. Here are the key benefits:

Improved Efficiency: A checklist organizes and prioritizes maintenance tasks, allowing teams to work more efficiently. It minimizes redundancy and ensures no task is overlooked, even during busy periods.
Proactive Maintenance: With a preventive maintenance checklist for commercial buildings, maintenance teams can identify and address potential issues before they escalate into major problems, reducing downtime and avoiding emergency repairs.
Enhanced Safety: Regular checks of safety equipment (e.g., fire alarms, extinguishers, and emergency exits) and inspections of structural components reduce the risk of accidents or hazards, ensuring the building is a safe environment for occupants.
Cost Savings: Proactive maintenance reduces the likelihood of costly repairs or replacements. For example, routine HVAC maintenance can improve energy efficiency and extend the lifespan of the system, lowering operational costs.
Compliance with Regulations: A routine building maintenance checklist helps ensure compliance with local, state, or industry-specific regulations, avoiding legal issues or fines.
Extended Asset Lifespan: By routinely inspecting and maintaining building components such as plumbing, HVAC, roofing, and electrical systems, you can extend the lifespan of these assets, maximizing their value and reducing capital expenditures.
Consistent Maintenance: A standardized facilities management preventive maintenance checklist ensures uniformity in upkeep practices, even when team members change. It provides clear guidance for new staff, enabling seamless transitions and continuity.

👉 Case Study: How Woodside Homes streamline construction quality control using digital facility maintenance checklists.

Types of Facility Maintenance Checklists

Maintaining a facility is a complex task that involves routine inspections, repairs, and upgrades. To streamline this process, using structured facility maintenance schedule templates is essential. Below are various types of facility maintenance checklists categorized by frequency and seasonality:

Frequency-Based Building Preventive Maintenance Checklist Templates

These building maintenance schedule checklists ensure consistent maintenance at specified intervals, minimizing risks and preventing costly repairs.

Daily Building Maintenance Checklist

Inspect HVAC systems for proper functioning.
Check for any visible damages or leaks in plumbing systems.
Ensure all safety signage is in place and legible.
Test fire alarms and emergency lighting systems.
Clean and disinfect high-touch surfaces in common areas.

Weekly Building Maintenance Checklist

Examine electrical systems for any potential hazards or malfunctions.
Inspect exterior features like doors and windows for wear and tear.
Verify the condition of flooring and carpeting for safety hazards.
Test security systems, including surveillance cameras and alarms.
Check inventory of essential maintenance supplies.

Monthly Building Maintenance Checklist

Clean HVAC filters and inspect overall system efficiency.
Inspect the roof and gutters for debris and potential damage.
Conduct a thorough check of plumbing fixtures for leaks or clogs.
Test elevators and escalators for smooth operation.
Review lighting in parking lots and building exteriors.

Quarterly Facility Maintenance Checklist

Conduct a detailed inspection of fire extinguishers and sprinkler systems.
Inspect electrical panels and circuit breakers for irregularities.
Check seals around windows and doors to prevent energy loss.
Test backup generators and emergency power systems.
Assess landscaping for seasonal maintenance needs.

Annual Facility Maintenance Checklist Template

Perform a comprehensive audit of all building systems.
Review maintenance records and update preventive maintenance plans.
Schedule professional inspections for major systems (e.g., electrical, HVAC).

👉 Case study: How 10 Fitness digitized their sports club maintenance with GoAudits.

Seasonal Facilities Preventive Maintenance Checklist

These facility maintenance audit checklists help prepare facilities for changing weather conditions.

Spring Facility Maintenance Checklist

Inspect and repair any damage caused by winter weather.
Service HVAC systems to prepare for warmer temperatures.
Clear gutters and downspouts of debris.
Check the exterior for cracks or wear due to freezing temperatures.

Summer Facility Maintenance Checklist

Inspect and clean air conditioning units for peak efficiency.
Ensure proper shading and ventilation to maintain indoor temperature.
Check plumbing for leaks due to increased water usage.
Schedule pest control services to prevent infestations.
Inspect outdoor seating or recreational areas for safety.

Autumn Facility Maintenance Checklist

Clear fallen leaves from roofs, gutters, and drains.
Test heating systems to prepare for colder months.
Inspect exterior seals and caulking to prevent drafts.
Review snow removal contracts and equipment readiness.

Winter Facility Maintenance Checklist

Inspect insulation to prevent heat loss and freezing pipes.
Ensure snow removal systems and equipment are operational.
Check heating systems for efficient performance.
Remove icicles or snow buildup from rooftops and walkways.
Review safety protocols for handling icy conditions.

Year-Round Facility Maintenance Checklist

Regularly update and adapt maintenance schedules based on facility needs.
Perform ongoing inspections of safety equipment and systems.
Keep maintenance records to track repairs and improvements over time.

👉 Facility Inspection Checklists: Explore our library of free facility maintenance checklists.

What Should be Included in a Commercial Building Maintenance Checklist Template?

An effective commercial building maintenance checklist should cover all aspects of the facility, ensuring safety, functionality, and aesthetic upkeep. Below are the key components to include:

Safety

Safety should always be a top priority. Include questions such as:

Are all fire extinguishers and safety signs in place and up to date?
Are eyewash stations and first aid kits stocked and accessible?
Is fall protection equipment in good condition?
Are emergency exits clear and operational?
Is the fire alarm system tested and functional?

Interior Maintenance Tasks

Keep the interior in excellent condition with regular checks:

Are walls and ceilings free of cracks, stains, or damage?
Are tiles, carpets, and flooring in good condition and hazards-free?
Are faucets and plumbing systems working properly without leaks?
Is the HVAC system operating efficiently?

Are electrical appliances and fixtures safe and functional?

Exterior Maintenance Tasks

The building’s exterior is the first line of defense against weather and environmental factors:

Are the roof and gutters clear of debris and damage?
Is the exterior painting intact without peeling or fading?
Are the parking areas well-lit and free of potholes?
Are seals around windows and doors intact to prevent air leaks?
Is the landscaping maintained and presentable?

Common Areas and Facilities

Ensure shared spaces are clean and fully operational:

Are elevators and escalators functioning properly?
Is the building’s security system, including surveillance cameras, operational?
Are all lights in hallways, staircases, and common areas functioning?
Are shared areas like lobbies and restrooms clean and well-maintained?
Are waste disposal systems efficient and regularly serviced?

👉 Useful Resources & Free Templates:

Facility Safety Inspection Checklist: Here’s a free checklist to assess the safety aspects of your facility.
Building Inspection Checklists: Here’s a free template to help you get started.
Building Exterior Maintenance Checklist: Use this template to examine the exteriors and grounds, documenting any maintenance that may be required.
Commercial Building Inspection Checklist: Identify issues and ensure maintenance and optimal property condition using this template.

Implement Digital Facility Maintenance Checklists

Digital facility maintenance checklists simplify and streamline the process of managing building upkeep. By replacing traditional paper forms with digital tools, maintenance teams can access, update, and track tasks in real time using mobile devices or software platforms.

One key advantage of digital facilities management building maintenance checklists is enhanced accuracy and organization. Teams can customize templates for specific tasks, set reminders, and automate repetitive activities. Digital tools also allow for photo uploads, comments, and detailed reporting, ensuring better documentation and accountability.

Additionally, these building facility management checklists improve collaboration and communication across teams. Cloud-based systems enable instant sharing of updates and notifications, reducing delays and errors. Implementing digital checklists enhances efficiency, saves time, and supports preventive maintenance strategies effectively.

👉 Facility Maintenance Software & App: Discover how businesses automate and digitize facility management with GoAudits.

Other Popular Property Inspection Checklists:

Digitize your Building Inspections

Easily perform audits anywhere in the facility using a mobile device.
Attach photos to document issues or prove compliance
Assign tasks, set deadlines and track progress - all within a single app
Analyze data from audits to identify trends, pinpoint recurring issues, and assess compliance levels.

Building Maintenance Checklists & Templates for Facility Management

Key to Efficient Audits: Facility Maintenance Checklist Forms & Templates

1. Is all debris on the roof or in the gutters removed?

2. Are the flat portions of your roof assessed for punctures, cracks, and blisters?

3. Is the sloped portion of your roof assessed for deformed edges, buckled shingles, metal corrosion, curling, and granule loss on the shingles?

4. Are all drains and vents inspected to ensure they are working properly and have no clogs?

5. Are the chimney and vents inspected?

6. Are the ceilings inside your facilities looked at for cracks, water stains, and water leaks?

7. Are there any missing shingles or tabs?

8. Is there any metal corrosion checked for?

9. Is surface deterioration on the exterior wall surfaces checked?

10. Are interior wall surfaces inspected for cracks, water stains, and water leaks?

1. Are entrances and exits labeled and free of obstructions, following ADA regulations?

2. Are gates tested to ensure they function properly and safely?

3. Is the gate closure safety shut-off checked to ensure it works properly in case of emergency?

4. Are all lights checked during evening hours to ensure they are functioning and providing ample light?

5. Are the chimney and vents inspected?

6. In colder months, is snow and/or ice shoveled as needed?

7. Is debris removed from the pavement, curbs, and signage?

8. Are shopping basket corrals clearly marked and well-maintained?

9. Are tire deflation devices well-maintained and well-marked?

10. Are sight lines ensured by checking foliage, signs, and other impediments?

11. Are fire and traffic lanes kept clear of cars and obstacles?

12. Are all areas of the parking lot (including walks and perimeters) well-lit?

13. Are potholes or cracked paving in the parking lot and sidewalks checked for?

14. Are parking lot striping, pedestrian crosswalks, traffic directions, and curb warnings easily visible and well-maintained?

15. Are guard rails, fences, and handrails checked to ensure they are stable and structurally sound?

16. Are procedures in place in case of an accident or vehicle damage?

17. Is offsite surveillance used to monitor cameras?

18. Are emergency panic alarms tested to ensure they are functioning properly?

1. Are grime and debris removed from window sills?

2. Are the interior and exterior finishes checked for peeling or water stains that may indicate a leak, necessitating resealing or replacement?

3. Are all locks and knobs checked to ensure they work properly?

4. Is a non-oily lubricant added to any windows that are sliding or sticking?

5. Are any damaged windows or those that do not stay open or closed properly replaced?

1. Are grime and debris removed from door tracks?

2. Are the interior and exterior finishes checked for peeling or water stains that may indicate a leak, necessitating resealing or replacement?

3. Is the gate closure safety shut-off checked to ensure it works properly in case of emergency?

4. Are all locks and knobs checked to ensure they work properly?

5. Is a non-oily lubricant added to any doors that are sliding or sticking?

6. Are any doors containing damaged embedded windows repaired or replaced?

1. Are exposed and exterior pipes checked for signs of freezing?

2. Are cracks and openings around exposed pipes insulated and sealed?

3. Are interior temperatures kept above 55 degrees Fahrenheit, and are tenants instructed to do the same?

4. Is excess moisture around the plumbing checked for, and is the area dried? Is mold or mildew that may have formed addressed?

5. Are cracks and inefficiencies in heating systems checked for?

6. Are thermostats on HVAC systems calibrated and checked to ensure they are working properly?

7. Are snow piles monitored, and is a plan created to remove them if they pose hazardous obstacles?

8. Are sidewalks and walkways de-iced to avoid slips and falls?

9. Are wet floor mats in entryways and indoor walkways cleaned and replaced to reduce slick floors?

10. Is heating cost monitored, and is attic insulation increased as necessary?

11. Is the roof cleared of high-piling snow?

1. Are windows washed?

2. Are floors deep cleaned?

3. Are restrooms sanitized?

4. Is greenery outside taken care of (debris removal, planting grass seed where needed, trimming shrubs and bushes, etc.)?

5. Is the roof inspected for damage caused by high winds, heavy snow, ice dams, or building age?

6. Is the property checked for standing water, leakage from gutters and roofs, cracks in the foundation, water spots in the ceiling, and eroded landscaping areas that need regrading?

7. Are cracks around doors and windows, chipped paint, siding or masonry destruction, and hanging gutters checked for?

8. Is the perimeter of the property sprayed to keep out ants, roaches, and other insects?

9. Is a test run of the thermostat, electrical wires and connectors, unit’s air flow, run capacitor, and operating efficiency on the HVAC unit conducted?

10. Are the air ducts, condensation drain pan, blower motor and wheel, compressor, and refrigerant pressure on the HVAC unit inspected?

1. Has the wiring been properly installed?

2. Are all the wires secured, supported, and protected properly?

3. Are the fittings tight and there is no corrosion?

1. Are signs of active leaks checked for, including water spots, moisture or puddles, and the presence of mold or mildew?

2. Are signs of corrosion on all visible pipes checked for?

3. Is the water pressure ensured to be between 40-80 psi?

4. Is the water heater checked to ensure it is at the correct temperature and not leaking?

5. Are all drains tested to ensure there are no clogs?

6. Are backflow prevention devices put in place and backflow tests performed to prevent water in the system from flowing backward or being contaminated?

7. Are the safety and shutoff valves tested to ensure they function properly?

1. Are filters cleaned or replaced?

2. Is the burner assembly inspected?

3. Is the heat exchanger and other heating elements checked?

4. Are carbon monoxide or gas leaks checked for in heating elements?

5. Are electrical connections inspected for frays or damage?

6. Are motor bearings and all moving parts lubricated?

7. Are belts checked for damage or fraying?

8. Are drains checked for blockages?