Are you tired of cumbersome, paper-based inspections that consume valuable time and resources? Digital inspection software has now transformed how you assess your internal processes.
Modern-day inspection software allows you to digitize inspections on any device. Consequently, you gain real-time visibility into compliance and quality issues. By leveraging tailored checklists, you can conduct inspections from anywhere swiftly.
Let’s dive into how inspection software enhances efficiency, safety, quality, and regulatory compliance.
What is Inspection Software?
Inspection software is designed to facilitate the seamless execution and management of audits and inspections within an organization. It acts as a centralized platform for planning, conducting, and documenting inspections across various operational facets. Digital inspection software empowers businesses to move beyond traditional, manual inspection methods. It offers a digitized approach that not only ensures accuracy and consistency but also provides actionable insights for continuous improvement.
Key Features and Benefits of Digital Inspection Software
Digital inspection software is packed with a number of features and benefits that simplify inspections.
- Enhanced accuracy and compliance: Digital inspection software ensures precise and consistent data collection with standardized forms and checklists. It minimizes human error, aligns with industry regulations, and meets compliance standards, safeguarding against overlooked issues.
- Operational efficiency and cost reduction: By automating the inspection process, digital inspection software streamlines workflows, reduces paperwork, and cuts operational costs. This improves resource allocation and scheduling efficiency.
- Improved customer satisfaction: Timely and accurate inspections, enabled by mobile inspection software, enhance product and service quality. This leads to faster issue resolution and fosters positive customer experiences, boosting satisfaction and loyalty.
- Seamless integration and centralized data management: Digital inspection software easily integrates with existing business systems, offering a unified view of data. This centralization simplifies data management, enhances decision-making, and facilitates historical data analysis.
- Collaboration and knowledge sharing: Real-time data sharing and collaborative features in digital inspection software encourage teamwork and continuous improvement. This fosters a culture where knowledge is shared, and collective expertise is harnessed.
- Mobile inspection capabilities: With mobile inspection software, inspectors conduct on-the-go inspections, eliminating manual data entry and saving valuable time. Offline capabilities ensure uninterrupted productivity, even in remote areas.
- Customizable and standardized inspection processes: Tailor-made inspection forms meet specific organizational needs while maintaining standardization in procedures. This ensures data accuracy, comparability, and high-quality inspections.
- Streamlined inspection management: Centralized tools for managing, scheduling, and tracking inspections enhance operational efficiency. Automated notifications ensure timely completion and maintain accountability.
- Increased productivity with automated tasks: The automation of repetitive tasks frees up inspectors to focus on more critical activities. This boosts productivity, reduces inspection times, and enhances operational efficiency.
Factors to Consider When Choosing Inspection Software
With numerous options available, selecting the right inspection software can be a daunting task. To assist you in making an informed decision, here are the top 10 factors to consider:
1. Desktop and Mobile App Compatibility
When choosing digital inspection software, prioritize one with a user-friendly interface that’s accessible on both desktop and mobile devices. This dual compatibility ensures that your team can perform and access inspections and reports whether they’re in the field or at the office. The mobile inspection software you choose should simplify complex tasks with features like direct photo attachments, simple annotation tools, e-signatures, and time and geolocation stamps. This level of detail not only streamlines the inspection process but also enriches the quality of the data collected.
2. Cloud-Based Software
Select cloud-based software that incorporates advanced navigation tools. Look for features like color-coded response buttons and sections grouping related questions, which make the software more intuitive. Additionally, the software should minimize errors by providing text or image instructions for each question and allowing for mandatory fields, ensuring that all necessary data is captured accurately and efficiently.
3. Instant Reports
Choose mobile inspection software that instantly generates comprehensive reports at the end of each inspection. These reports should be automatically populated with essential details such as attached photos, assigned actions, timestamps, and geolocation. This feature not only saves time in report generation but also provides immediate, actionable insights. Customizable report templates that align with your brand and specific needs add a professional touch and make the reports more relevant to your organization.
4. Corrective and Preventive Action Functionality
Effective CAPA (Corrective and Preventive Action) functionality is essential. The digital inspection software should allow you to assign corrective actions during inspections, ensuring accountability and effective communication. Features that enable the task owner to submit details of the action taken, request more information or ask for additional time enhance this process. The ability to track task completion and receive overdue task reports in a centralized dashboard is crucial for maintaining high standards of compliance and operation.
5. Tasks and Workflow Automation
Automation of tasks and workflows is a game-changer. The ideal digital inspection software should have capabilities for setting up workflows and rules for report distribution, task assignment, and reminders. This ensures that the right people are involved at the right time and that no task falls through the cracks. Automatic notifications to approvers and task owners with immediate access to audit reports streamline the process and ensure timely action.
6. Real-Time Analytics
Your mobile inspection software should provide real-time analytics through flexible dashboards, offering a comprehensive view of audit scores across various parameters like locations, teams, or topics. The ability to drill down from trend graphs into individual inspection reports allows for a deeper understanding of your operational health. This feature enables you to make informed decisions quickly, based on the latest data.
7. Efficient Scheduling
Efficient scheduling capabilities are crucial for several reasons. The digital inspection software should allow for easy scheduling and assigning of inspections by individual or location, along with configurable notifications. The ability to track and review the status of audits, including completed, in-progress, or overdue tasks, as well as approvals and rejections, provides a clear overview of your operations and ensures that inspections are carried out timely.
8. Offline Functionality
Ensure that the inspection software you choose can function effectively offline. This feature is crucial for uninterrupted work in areas with poor or no internet connectivity, allowing the collection and storage of data locally. Once back online, this data should sync seamlessly with the main system, maintaining the continuity and integrity of your data.
9. Comprehensive Checklists Library
Digital inspection software offering a comprehensive library of customizable checklists is highly beneficial. The ability to start with pre-designed templates or build your own checklists using a simple drag-and-drop interface caters to the unique needs of your operations. The option to have the service provider create custom checklists for you, based on your existing formats, adds convenience and ensures that the software fits seamlessly into your existing processes.
Check GoAudits’ library of inspection checklists, sign up to customize your preferred checklist, and use it for free.
10. Cost-Effectiveness
Lastly, the inspection software should offer cost-effective solutions without compromising on quality and functionality. Look for a system that provides tailored solutions, such as customizable inspection reports that reflect your brand and meet your specific business requirements. This not only ensures that the software is an effective tool for your organization but also provides a high return on investment. You should also enquire about the ‘free trial’ functionality.
Prior to using GoAudits, we used a basic form of standards accountability for our 11 hotels. We used Excel spreadsheets, PowerPoint and Word document checklists. After extensive research we found that GoAudits was not only cost-effective, but was perfect for what we needed. The audit tool was customizable to our requirements.
Ruben A., Regional Director Of Operations, Total Management Systems
How to Perform Inspections with Inspection Software?
Performing inspections can be a daunting task, especially when managing multiple assets, locations, or compliance requirements. However, inspection software can streamline and simplify the inspection process, enabling you to conduct efficient and effective inspections.
Here’s a step-by-step guide to help you get started:
Step 1: Establish Inspection Parameters
Begin by defining the scope and objectives of your inspection. Clearly outline the specific areas, assets, or processes that need to be inspected. Determine the frequency of inspections and assign roles and responsibilities to team members involved in the process.
Step 2: Plan Your Audits
Create a detailed inspection plan for each audit. This should include the date and time of the inspection, the location, the specific items to be inspected, and the inspection criteria. Assign qualified inspectors to conduct the inspections and ensure they have access to the necessary resources and equipment.
Step 3: Conduct On-Site or Remote Inspections
Depending on the nature of the inspection, you can conduct them on-site or remotely. Use inspection software that allows you to capture data, observations, and findings in real-time. Take photos, record videos, and add voice annotations to provide comprehensive documentation.
Step 4: Generate Reports & Track the Findings
Inspection software enables you to generate detailed inspection reports with ease. These reports should include the inspection date, location, findings, and any corrective actions required. Share these reports with relevant stakeholders and track the progress of corrective actions to ensure compliance.
Why is GoAudits the Best Mobile Inspection Software for Your Business?
GoAudits is an all-in-one digital inspection software for your business. With its comprehensive features and user-friendly interface, GoAudits enables you to streamline operations, enhance efficiency, and achieve operational excellence.
- Seamless Mobile Inspections
Our intuitive mobile app allows you to conduct inspections on any device, even when offline. Capture every intricate detail with ease, enabling you to complete inspections up to five times faster.
I’d estimate that in 2020, we saved over $8k by performing digital inspections, not printing documentation of daily huddle meetings, etc.
Kristin Ingram, Regional Director of Resort Operations, Latour Hotels & Resorts
Find out how GoAudits helped LaTour Hotels & Resorts streamline their daily operational checks and improve standards.
- Customizable Digital Checklists
You can create customized digital checklists that cater to your specific industry and requirements. Incorporate photos, annotations, and e-signatures to ensure comprehensive and accurate data collection.
- Effortless Reporting
You can automatically generate insightful and branded reports after each inspection, enabling you to make well-informed decisions and elevate your standards.
- Actionable Analytics in Real-Time
GoAudits lets you present data in a way that drives actionable insights. Monitor performance, identify recurring failures, and track trends with our dynamic dashboard. Spot patterns, compare performance across teams and sites, and delve into details to make informed decisions that propel your business forward.
- Enhanced Communication
You can establish standardized workflows, assign responsibilities, and ensure everyone is on the same page. Task management and automated report distribution streamline your processes and keep your team aligned.
In 2023, Capterra named GoAudits as one of the highest-rated and most popular software in the market.
GoAudits takes pride in delivering quick and reliable support to customers, with a response time of under one minute. This ensures that any issues are addressed promptly for faster problem resolution – as seen through the stellar reviews!
GoAudits mobile inspection app is also now available in six new languages.
