SOP software changes the traditional approach to creating, managing, and implementing standard operating procedures (SOPs) by digitizing them for more accessibility, efficiency, and consistency. Its key benefit lies in streamlining workflows and reducing downtime through integrated training modules that quickly familiarize employees with their roles, minimizing learning curves and errors. SOP apps also promote quality assurance and safety by standardizing procedures to mitigate risks.
This blog will explore the top 5 best SOP software in 2024, key features you should look for, and factors to consider to make the right decision.
Top 5 Best Standard Operating Procedure Software in 2024
Let’s look at some of the best SOP software for your business.
1. GoAudits
GoAudits is an all-in-one compliance software for inspections and audits across various industries. It enables you to digitize and manage their SOPs more effectively. By transitioning from traditional paper-based procedures to digital checklists, GoAudits offers a secure, easily accessible, and more manageable approach to SOP documentation. This transition not only facilitates easier sharing and updating of SOPs but also significantly enhances collaboration among team members.
With a rating of 4.7 stars on Capterra, GoAudits is trusted by some of the biggest brands across the industries.
How GoAudits helped businesses save time and improve operations: Read Our Customers’ Success Stories
Key features and highlights of GoAudits:
- Conduct inspections anytime, anywhere, even offline, with the convenience of your preferred device. Capture every detail efficiently, reducing inspection time by up to 5 times.
- After each inspection, GoAudits automatically generates insightful reports, enabling you to make informed decisions for continuous improvement.
- GoAudits facilitates seamless collaboration between team members, from the field to the head office. Set up workflows and rules for report distribution, approvals, tasks, and reminders to involve the right people at the right time.
- Gain a comprehensive understanding of your operations with GoAudits’ smart dashboard. Monitor performance, identify trends, and resolve recurring issues with ease.
- Ensure that no issues slip through the cracks and maintain compliance effortlessly.
- Invite external parties to contribute to actions without requiring dedicated logins or paid licenses.
- GoAudits prioritizes user experience, offering an intuitive interface that simplifies even complex tasks.
Pricing
| Plan | Price |
| 14-day trial | Free |
| Starter | $10/user per month (billed annually) |
| Enterprise | $30/user per month (billed annually) |
2. ClickUp
ClickUp comes with an extensive feature set designed to enhance efficiency, collaboration, and compliance within organizations. ClickUp combines task management, project planning, and team collaboration tools in one unified interface.
Key features of ClickUp:
- ClickUp enables users to create, assign, and track tasks with ease, ensuring that every aspect of your operations is under control.
- Users can tailor their workflows to fit their specific operational needs, enhancing efficiency and productivity.
- It facilitates seamless collaboration and communication among team members, fostering a cohesive work environment.
- ClickUp’s search functionalities ensure that you can quickly find the SOPs you need without sifting through endless documents.
- Get insights into where improvements can be made to optimize your processes.
- Save time and maintain consistency across your SOPs with customizable templates.
- ClickUp integrates with several business tools, ensuring that your SOP software works seamlessly with your existing tech stack.
- Access your SOPs anytime, anywhere, thanks to its mobile-ready platform.
Pricing
| Plan | Price |
| Personal use | Free |
| Unlimited | $10/user per month |
| Business | $19/user per month |
| Enterprise | Custom |
3. Scribe
Scribe uses AI to simplify SOP creation, making it a preferred choice for sales, CSM, HR, and IT departments looking to document and share processes easily and quickly. While it’s designed with a set of features for SOP creation, its focus on screen capturing and step-by-step guides makes it an essential tool for teams relying heavily on digital workflows.
Key features of Scribe:
- Capture screen activities and turn them into comprehensive workflows complete with step-by-step instructions.
- With AI, Scribe automates the writing of instructions, enabling the generation of SOPs within minutes
- Guides and SOPs created with Scribe can be shared easily across teams or integrated into existing knowledge bases, wikis, or CMS.
- Scribe allows for customization, enabling users to modify details in the documentation to ensure accuracy and remove sensitive information.
- Track SOP views and usage, gain insights into how documents are used within the team, and improve future documentation.
- With features like iframe embeddability, Scribe’s SOPs can be integrated into various platforms, making them easily accessible and enhancing workflow efficiency.
Pricing
| Plan | Price |
| Basic | Free |
| Pro | Personal: $23/seat per month |
| Team: $12/seat per month | |
| Enterprise | Custom |
4. Coassemble
Coassemble offers a unique and effective solution for training employees in standard operating procedures. It makes SOP training interactive, engaging, and effective, incorporating various types of content into online courses. Unlike traditional SOP apps, which primarily focus on document management and compliance, Coassemble emphasizes interactive and engaging learning experiences.
Key features of Coassemble:
- Add images, videos, forms, and web pages to their courses, making learning materials more engaging and easier to digest.
- Interactive pop quizzes can be integrated into the training modules, helping to reinforce learning and ensure that employees grasp the SOPs effectively.
- With over 30 different template types, it offers extensive customization options, encouraging creativity in SOP presentation.
- Being a web-based software, it ensures easy access from anywhere.
- Immediate feedback can be provided through quizzes and interactive assessments, helping learners to understand areas of improvement.
- It generates detailed reports on learner progress, quiz results, and engagement metrics, allowing organizations to track the effectiveness of their SOP training.
- It allows easy creation and distribution of SOP training courses without needing extensive technical knowledge.
Pricing
| Plan | Price |
| Starter | Free |
| Business | $7.5 per member per month |
| Enterprise | Custom |
5. Tallyfy
Tallyfy offers a comprehensive suite of features designed to simplify, automate, and enhance the management of standard operating procedures. Whether you’re looking to streamline your workflows, improve team collaboration, or gain actionable insights into your processes, Tallyfy addresses these needs and more.
Key features of Tallyfy:
- User-friendly tools for drafting clear, detailed SOPs quickly.
- Automate repetitive tasks within SOPs to save time and reduce errors.
- Offers immediate insights into task progress and potential bottlenecks.
- Facilitates teamwork with features for real-time feedback and updates on SOPs.
- Connects with numerous business tools for enhanced productivity and workflow continuity.
- Ensures your data is safe and meets industry regulatory standards.
Pricing
| Plan | Price |
| Tallyfy Docs | $50 per member |
| Tallyfy Pro | $300 per member |
SOP Software for Small Businesses
The misconception that only large corporations need standard operating procedure software overlooks the benefits it offers to small businesses. SOP software can be as simple as digital checklists outlining daily tasks, with a few additional smart features to help small businesses work more efficiently. Here’s how SOP software can be a game-changer for small businesses:
- Going Paperless for Better Collaboration
Centralizing information digitally in a single place improves accessibility, reduces errors and miscommunication, and eliminates superfluous paperwork. By creating simple SOP checklists with a low-cost and user-friendly SOP app, small businesses can make it easier for employees to find and follow procedures.
Real-time collaboration features, such as comments and document sharing, help ensure that all team members are on the same paperless page, regardless of their location.
- Training and Quality Assurance
By clearly outlining expected standards and procedures, SOPs are essential for maintaining high quality and safety standards. It’s particularly handy when onboarding new staff members, especially in industries with high staff turnover. Making SOPs easily accessible in everyone’s pocket, with scheduled inspections and reminders, SOP apps help reduce the risk of human error that can lead to quality issues and safety hazards.
- Operational Efficiency
Clear, well-documented SOPs remove ambiguity from daily operations, allowing employees to perform tasks more efficiently and with confidence. This not only speeds up decision-making but also ensures tasks are performed correctly.
- Enhanced Compliance
Meeting industry standards and regulatory requirements is crucial for any business, no matter the size. However, it can be particularly challenging for small businesses with less dedicated resources. For example, how to ensure that your business complies with food safety standards every single day? With dashboards and reports that provide visibility, an SOP app helps you ensure compliance across shifts and locations, every day.
Challenges Small Businesses May Face in Choosing the Right SOP Software
With no dedicated staff to select software vendors, small businesses have limited time to research SOP software. The solution is to choose software with a free trial and turnkey setup, which will require a few resources from your end. Read reviews on external platforms, to make sure that your chosen vendor is happy to serve small businesses.
It’s also important to consider the time required for staff to become proficient in using the SOP software. Choose a solution that’s intuitive and simple to implement, with very little training required.
Finally, remember that cost considerations extend beyond the initial price tag of the SOP software. Small businesses must be mindful of the total cost of ownership, which includes onboarding, training, and potential hidden fees.
Key Features of SOP Software
Below, we have listed the key features that will help you choose the best SOP software for your business.
- Mobile Accessibility and Offline Functionality
The ability to access and update checklists and reports on the go is non-negotiable. The ideal SOP software should offer seamless mobile accessibility, allowing your team to conduct audits and inspections directly from their mobile devices. Furthermore, offline functionality is important for areas with limited internet connectivity. It enables your team to capture data in real-time, regardless of their location, and sync it once online connectivity is restored.
- Customizable Checklist Templates
Every business operation is unique, with specific safety and compliance requirements. Digital SOP software should allow you to quickly tailor checklists to fit your specific needs, enabling you to focus on critical areas of concern and adhere to regulatory standards. Customization promotes efficiency and thoroughness, ensuring that nothing is overlooked during inspections.
👉 Useful Resource: Digital SOP Checklists
Use the below SOP checklists to streamline processes, increase efficiency, and minimize errors.
→ Corridor Cleaning Checklist
→ Food Manufacturing SOP
→ HACCP-Based SOPs
→ Bar Service SOP
→ Bathroom Cleaning SOP Checklist
- Real-time Analytics and Automated Instant Reports
Real-time analytics transforms raw data into actionable insights. Opt for SOP software that provides comprehensive analytics and the ability to generate instant reports automatically. This feature is indispensable for identifying trends, pinpointing areas of non-compliance, and making informed decisions quickly. Automated reporting saves valuable time, allowing your team to focus on implementing corrective actions rather than compiling data manually.
- Workflows and Corrective Actions
Efficiency in managing tasks and workflows is essential for maintaining high standards. The right SOP software should offer automation features that help you streamline the assignment of tasks and the tracking of their completion. Moreover, it should facilitate the initiation of corrective actions directly from the inspection reports, ensuring that issues are addressed promptly and effectively. This approach to task management and corrective actions enhances accountability and ensures continuous improvement in your business processes.
- Free Trial and Onboarding
Look for standard operating procedure software that offers a free trial, personalized demo, and hands-on onboarding support. It’s important because it helps you gain a full understanding of the software’s functionalities before making a financial commitment. Working with a vendor
Factors to Consider When Choosing the Right SOP Software
Here’s a breakdown of the key factors to guide your decision-making process.
- Cost and Budget
The cost is a primary consideration for any organization looking to implement SOP software. It’s essential to balance the software’s features and benefits against its price to ensure it offers value for money. Look for an SOP app that provides a good mix of functionality and affordability to fit your budget constraints.
- Customer Reviews and Provider Reputation
Customer reviews and the reputation of the provider play a crucial role in the selection process. Reviews can provide insight into the SOP software’s effectiveness, ease of use, and quality of customer support. Providers with a strong reputation are likely to offer reliable SOP software solutions.
- Ease of Use
The ease of use and the learning curve associated with the SOP software are important factors to consider. The software should be intuitive and user-friendly, minimizing the time and effort required for your team to adapt to it. Features such as real-time collaboration, advanced search functionality, and centralized document management can significantly enhance usability and operational efficiency.
- Customer Support
Excellent customer support is essential, especially during the initial implementation phase and beyond. Look for providers that offer comprehensive support through various channels, including live chat, email, and phone support, to assist with any issues or questions that may arise.
- Enterprise Requirements
For enterprise-scale organizations, requirements such as scalability, integration functionalities, and data security are paramount. The SOP software you choose should be able to scale with your business, integrate seamlessly with other tools and systems you use, and comply with data security standards (e.g., ISO27001 certification). Features like mobile readiness, real-time analytics, and the ability to manage and update SOPs efficiently are also crucial for large organizations.
Making SOPs Accessible with Digital Checklists
In addition to moving away from paper-based processes to a streamlined digital approach, digitizing SOPs offers several benefits. Let’s look at some of the key benefits of digitizing SOPs using GoAudits.
- GoAudits digitizes your SOPs, offering custom digital checklists that can include photos, annotations, and e-signatures.
- Access your SOPs anytime, anywhere, on any device, and conduct audits up to 5x faster than traditional methods.
- With GoAudits, leverage integrated data analysis tools to make informed decisions quickly, optimizing resource allocation and operational workflows.
- Foster a collaborative environment with digital checklists that offer instant updates and feedback options, ensuring your team is always in sync.
- Ensure compliance and maintain high-quality standards effortlessly. GoAudits provides a structured framework for audits and inspections, making compliance with regulations simpler and more transparent.
👉 Additional Resources
Are you looking for digital SOP software that eliminates paperwork, increases efficiency, and minimizes errors? GoAudits simplifies and enhances your standard operating procedures. Streamline audits, ensure compliance, and foster collaboration across your team with our customizable checklists and easy-to-use platform. From conducting inspections offline to generating insightful reports instantly, GoAudits enables you to make data-driven decisions quickly.
