How to Perform & Report Fire Extinguisher Inspections (Free Checklists & Report Sample) 

According to the National Fire Protection Association (NFPA), approximately 30% of fire extinguishers in use are not in good condition or working properly. This alarming statistic highlights a significant safety risk in both residential and commercial settings. A fire extinguisher that fails to operate during an emergency can result in catastrophic consequences, including loss of life, extensive property damage, and potential legal liabilities. That’s why regular fire extinguisher inspections are more than just a regulatory requirement.

Let’s find out why fire extinguisher checks are an essential aspect of maintaining workplace safety and ensuring that your emergency response tools are ready when needed.

What is a Fire Extinguisher Inspection?

A fire extinguisher inspection is a thorough examination of the extinguisher’s physical condition, operational effectiveness, and readiness. It includes checking the physical condition, pressure levels, tamper seals, and the presence of a current inspection tag. Fire extinguisher checks ensure the reliability of the extinguisher in the event of a fire.

How Often Should Fire Extinguishers Be Checked?

According to NFPA 10 guidelines, it is necessary to inspect fire extinguishers during the initial installation and then once a month. A monthly inspection should be conducted to check for physical damage, proper pressure levels, and the presence of tamper seals. If these extinguishers are placed in areas where they are susceptible to rust, damage, or unauthorized handling, more frequent inspections may be required. 

You should also do a monthly inspection and have an annual maintenance inspection done in accordance with NFPA 10 regulations. 

A licensed fire extinguisher maintenance contractor must conduct an annual inspection to ensure that the extinguishers are fully pressurized, have the correct weight, and are free of damage. The inspector may also perform a pull test on the pin, replace seals, and provide a dated inspection tag. If an extinguisher fails the inspection, it will need to be replaced. 

During the annual inspection, it is recommended to review the inspection documentation to ensure that it is complete, stored properly, and that the appropriate personnel know where and how to access the records.

Why are Fire Extinguisher Checks Important?

Fire extinguisher inspections ensure safety and compliance in workplaces. 

One of the primary reasons fire extinguisher inspections are important is their role in maintaining compliance with fire safety standards and regulations set by authorities like OSHA and NFPA. Failing to conduct these fire extinguisher risk assessments can lead to non-compliance, which might result in fines and increased liability.

Regular fire extinguisher safety checks ensure that fire extinguishers are always in operational condition. This drastically increases the chances of controlling a fire quickly and minimizes the potential damage to property, risk of injury, and loss of life.

Knowing that fire extinguishers are reliable and ready to use when needed provides a safer environment for employees, which can boost their confidence and productivity.

Fire Extinguisher Inspection Requirements in Workplaces 

Fire extinguisher inspections ensure compliance with legal requirements and maintain the readiness of fire safety equipment. In addition to periodic monthly inspections and annual maintenance discussed above, there are other requirements related to fire extinguisher risk assessments in workplaces. 

Hydrostatic Testing

Hydrostatic testing is another essential requirement, mandated at specific intervals depending on the type of fire extinguisher. This test assesses the structural integrity of the extinguisher’s pressure vessel, ensuring it can withstand the high pressures it may be subjected to during use. For most fire extinguishers, this testing is required every 5 to 12 years. It is often more cost-effective to replace the extinguisher at the 12-year mark rather than undergo the testing process​.

Legal Requirements for Compliance and Safety (OSHA & NFPA)

The Occupational Safety and Health Administration (OSHA) and the National Fire Protection Association (NFPA) set the standards for fire extinguisher inspections. OSHA’s General Industry Standard 1910.157(d)(1) requires that fire extinguishers be provided based on the classes of anticipated workplace fires and maintained in a state of readiness. NFPA 10 provides more detailed guidelines, including the frequency of inspections and maintenance requirements. 

Placement and Accessibility

Proper placement and accessibility of fire extinguishers are crucial for their effective use in an emergency. Fire extinguishers must be easily accessible, with their location clearly marked and unobstructed by any objects. They should be mounted at a height that allows easy retrieval and positioned in areas where they are most likely to be needed, such as near exits or in high-risk zones like kitchens or mechanical rooms​.

Assessing the Fire Hazard Level

To determine the appropriate number and type of fire extinguishers, it is important to assess the fire hazard level of the building. Buildings are classified into three hazard levels: light (low risk), ordinary (moderate risk), and extra (high risk). This classification determines both the quantity and type of fire extinguishers needed. For instance, a light hazard area might only require a standard ABC extinguisher, while an extra hazard area could necessitate additional or specialized extinguishers, such as those designed for flammable liquids or electrical fires​.

How to Inspect a Fire Extinguisher?

Let’s see how you can perform a fire extinguisher check effectively to overcome the issues listed above. 

Step 1: Locate the Fire Extinguisher

Ensure that the fire extinguisher is in its designated place. It should be easily accessible, unobstructed, and not hidden behind doors or other equipment. The extinguisher’s location should be marked clearly so that even someone unfamiliar with the premises can find it quickly during an emergency.

Step 2: Check the Tamper Seal and Pull Pin

The tamper seal and pull pin on the fire extinguisher should be intact. If the tamper seal is broken or the pull pin is missing, it might indicate that the extinguisher has been used or tampered with. Used fire extinguishers need to be replaced or recharged immediately by professionals.

Step 3: Examine the Physical Condition

Look for any visible signs of wear, tear, or damage such as dents, leaks, rust, or corrosion on the extinguisher body. Such issues could potentially affect the functionality of the extinguisher. Also, check the hose and nozzle for any blockages, cracks, or damage. Damaged parts need to be replaced by professionals.

Step 4: Check the Pressure Gauge

Most fire extinguishers have a pressure gauge with areas marked in green and red. The needle should be in the green area, indicating that the extinguisher is adequately charged. If it’s in the red zone, the fire extinguisher may be overcharged or undercharged, and it needs to be serviced or replaced.

Step 5: Verify the Weight

Most fire extinguishers have their weight marked on them. By picking up and feeling the weight of the extinguisher, you can usually tell if it feels right. If it feels much lighter than it should, it might indicate that the extinguisher has lost some of its firefighting agents and needs to be replaced or serviced.

Step 6: Check the Inspection Tag or Label

Review the inspection tag or label to ensure it reflects the latest professional inspection, typically required annually per NFPA and OSHA standards. If the tag indicates the last inspection was over a year ago, schedule a professional fire extinguisher check immediately.

Step 7: Record the Fire Extinguisher Inspection

After the fire extinguisher inspection, note down the date of your inspection, the inspector’s name, and any findings or issues observed during the check. This record-keeping helps track the inspection history of each fire extinguisher and assists in identifying any recurring issues.

Step 8: Communicate Any Issues

If you discover any issues during your fire extinguisher safety check, communicate this immediately to the relevant individual or department within your organization responsible for fire safety. They should arrange for a certified fire equipment company to replace, service, or repair the fire extinguisher as necessary.

Free Fire Extinguisher Inspection Checklists

GoAudits also offers the following fire inspection checklists. Sign up for free and start using these checklists that cover different aspects of workplace fire safety, including fire door inspections, fire risk assessments, fire alarm checks, etc. Alternatively, you can also digitize your fire safety SOPs.

• Fire Extinguisher Inspection Form PDF
• Annual Fire Extinguisher Inspection Form
• Fire Door Inspection Checklist
• Fire Risk Assessment Checklist
• Monthly Fire Safety Inspection 
• Fire Prevention Inspection Checklist
• Fire Alarm Inspection
• Fire Safety Inspection Checklist
• NFPA 25 Water Storage Tanks Inspection
• NFPA 25 Fire Pump Inspection
• Fire Safety Compliant Checklist
• Fire Pump Inspection Checklist
• Workplace Fire Safety Checklist
• Fire Protection Equipment Checklist
• Fire Testing Checklist
• Smoke Detector Inspection Checklist

What to Do After a Fire Extinguisher Inspection?

After completing a fire extinguisher inspection, take the following structured steps to ensure continued compliance, safety, and preparedness:

Review Inspection Findings Immediately

Start by reviewing the inspection results. Identify any deficiencies such as low pressure, damaged components, missing tags, or incorrect placement. Address urgent issues first.

Tag and Record the Inspection

Update the inspection tag on each extinguisher with the inspection date, inspector’s initials, and next due date. Ensure your fire safety log or digital system reflects this update.

Schedule Required Maintenance or Recharging

If any extinguisher failed the inspection, schedule service right away. For example:

• Recharging if the pressure is low or after use.
• Replacing damaged hoses, pins, or handles.
• Hydrostatic testing, if due, typically every 5 or 12 years, depending on the type.

Replace Non-Compliant Units

Remove and replace any extinguisher that cannot be repaired or recharged. Ensure the new unit meets current NFPA and OSHA standards.

Verify Proper Placement and Accessibility

Ensure each extinguisher is mounted properly, easily visible, and accessible. Relocate units if obstructed or incorrectly positioned based on code requirements.

Update Training Records

If issues during the inspection point to potential misuse or unfamiliarity, schedule refresher training for staff. Everyone should know how and when to use extinguishers.

Maintain Fire Extinguisher Inspection Reports

Keep a detailed inspection record for regulatory audits or insurance reviews. Store these securely for at least 12 months or as required by the local authority.

Free Fire Extinguisher Inspection Report Template

Here’s a fire extinguisher inspection report template generated using GoAudits:

How to Prepare a Fire Extinguisher Inspection Report?

A well-structured fire extinguisher inspection report ensures regulatory compliance and supports safety audits. Follow these essential steps:

Gather Necessary Details

Before documenting, collect key information for each extinguisher:

• Exact location and identifier (e.g., serial number or asset tag)
• Type (ABC, CO₂, etc.) and capacity
• Inspection date and frequency
• Inspector’s name and certification
• Service history, if available

Use standardized fire extinguisher inspection forms that comply with NFPA 10, OSHA, or local fire codes.

Record Each Unit’s Condition Clearly

Evaluate and record the following:

• Pressure gauge reading
• Tamper seal and pin condition
• Any visible damage or corrosion
• Label clarity and expiration dates
• Hose and nozzle integrity
• Proper mounting and accessibility

Log Any Required Actions

Document any corrective actions required for each unit: recharge, maintenance, and replacement. Include estimated completion dates and assign responsible personnel if needed.

Attach Supporting Evidence

Add photos of extinguishers showing issues such as damage or incorrect placement. Visual documentation supports transparency and speeds up decision-making.

Identify Common Issues

Analyze the report for recurring problems. Some of the most common issues identified during fire extinguisher inspections include the following:

• Obstructed Access: One of the most frequent problems is when fire extinguishers are blocked or difficult to reach during an emergency. 
• Lack of Maintenance: Without monthly fire extinguisher inspections and annual maintenance, fire extinguishers can become ineffective or even hazardous.
• Expired or Obsolete Equipment: Fire extinguishers have a limited lifespan. Over time, the chemical agents inside may degrade, and parts can wear out. Regular fire extinguisher checks help identify whether they need to be replaced.
• Improper Use or Lack of Training: Even the best-maintained fire extinguisher is useless if employees don’t know how to use it. Regular training sessions on fire extinguisher use ensure everyone is prepared to act quickly and effectively in case of a fire.
• Environmental Damage: Fire extinguishers are susceptible to damage from environmental factors like heat, moisture, and chemicals. Inspecting for signs of corrosion, rust, or other damage is crucial to ensure they function correctly when needed.

Identifying patterns allows you to improve maintenance protocols and training.

Summarize Key Insights

At the end of the report, provide a summary:

• Total units inspected
• Number passed and failed
• Breakdown of issues found
• Recommended next steps

Get Necessary Approvals and Distribute

Have the inspector sign the report. If applicable, get acknowledgment from the safety officer, facilities manager, or responsible department head. Distribute the report to relevant stakeholders. Store a copy in your fire safety records for future audits or compliance checks.

Importance of Inspection Tags

Inspection tags on fire extinguishers are crucial for ensuring that these devices are always ready to function effectively in an emergency. They provide vital information about the extinguisher’s operational status, maintenance history, and service life.

Ensuring Operational Readiness

Inspection tags confirm that a fire extinguisher is operationally ready. The tags typically include details such as the date of the last inspection, which helps to ensure that regular fire extinguisher checks have been performed. It allows both employees and emergency responders to quickly assess whether an extinguisher can be relied upon in the event of a fire​.

Maintenance Accountability

Inspection tags also serve as a record of all maintenance activities performed on the extinguisher. By documenting each fire extinguisher inspection and service, these tags help maintain a history of the extinguisher’s upkeep, ensuring that it receives the necessary attention over time. It’s essential for compliance with safety standards and ensuring the device remains effective throughout its service life. 

Service Life Management

Finally, inspection tags are essential for managing the service life of fire extinguishers. These tags often include information about the extinguisher’s expiration date or the date of the last hydrostatic test, which assesses the cylinder’s ability to safely contain pressurized contents. This information ensures that extinguishers are replaced or recharged before they reach the end of their effective service life. 

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