Facility Maintenance Checklist Templates

Are grime and debris removed from door tracks?

Are the interior and exterior finishes checked for peeling or water stains that may indicate a leak, necessitating resealing or replacement?

Is the gate closure safety shut-off checked to ensure it works properly in case of emergency?

Are all locks and knobs checked to ensure they work properly?

Is a non-oily lubricant added to any doors that are sliding or sticking?

Are any doors containing damaged embedded windows repaired or replaced?

Are entrances and exits labeled and free of obstructions, following ADA regulations?

Are gates tested to ensure they function properly and safely?

Is the gate closure safety shut-off checked to ensure it works properly in case of emergency?

Are all lights checked during evening hours to ensure they are functioning and providing ample light?

Are the chimney and vents inspected?

In colder months, is snow and/or ice shoveled as needed?

Is debris removed from the pavement, curbs, and signage?

Are shopping basket corrals clearly marked and well-maintained?

Are tire deflation devices well-maintained and well-marked?

Are sight lines ensured by checking foliage, signs, and other impediments?

Are fire and traffic lanes kept clear of cars and obstacles?

Are all areas of the parking lot (including walks and perimeters) well-lit?

Are potholes or cracked paving in the parking lot and sidewalks checked for?

Are parking lot striping, pedestrian crosswalks, traffic directions, and curb warnings easily visible and well-maintained?

Are guard rails, fences, and handrails checked to ensure they are stable and structurally sound?

Are procedures in place in case of an accident or vehicle damage?

Is offsite surveillance used to monitor cameras?

Are emergency panic alarms tested to ensure they are functioning properly?

Is all debris on the roof or in the gutters removed?

Are the flat portions of your roof assessed for punctures, cracks, and blisters?

Is the sloped portion of your roof assessed for deformed edges, buckled shingles, metal corrosion, curling, and granule loss on the shingles?

Are all drains and vents inspected to ensure they are working properly and have no clogs?

Are the chimney and vents inspected?

Are the ceilings inside your facilities looked at for cracks, water stains, and water leaks?

Are there any missing shingles or tabs?

Is there any metal corrosion checked for?

Is surface deterioration on the exterior wall surfaces checked?

Are interior wall surfaces inspected for cracks, water stains, and water leaks?

Are grime and debris removed from window sills?

Are the interior and exterior finishes checked for peeling or water stains that may indicate a leak, necessitating resealing or replacement?

Are all locks and knobs checked to ensure they work properly?

Is a non-oily lubricant added to any windows that are sliding or sticking?

Are any damaged windows or those that do not stay open or closed properly replaced?

Are exposed and exterior pipes checked for signs of freezing?

Are cracks and openings around exposed pipes insulated and sealed?

Are interior temperatures kept above 55 degrees Fahrenheit, and are tenants instructed to do the same?

Is excess moisture around the plumbing checked for, and is the area dried? Is mold or mildew that may have formed addressed?

Are cracks and inefficiencies in heating systems checked for?

Are thermostats on HVAC systems calibrated and checked to ensure they are working properly?

Are snow piles monitored, and is a plan created to remove them if they pose hazardous obstacles?

Are sidewalks and walkways de-iced to avoid slips and falls?

Are wet floor mats in entryways and indoor walkways cleaned and replaced to reduce slick floors?

Is heating cost monitored, and is attic insulation increased as necessary?

Is the roof cleared of high-piling snow?

Are windows washed?

Are floors deep cleaned?

Are restrooms sanitized?

Is greenery outside taken care of (debris removal, planting grass seed where needed, trimming shrubs and bushes, etc.)?

Is the roof inspected for damage caused by high winds, heavy snow, ice dams, or building age?

Is the property checked for standing water, leakage from gutters and roofs, cracks in the foundation, water spots in the ceiling, and eroded landscaping areas that need regrading?

Are cracks around doors and windows, chipped paint, siding or masonry destruction, and hanging gutters checked for?

Is the perimeter of the property sprayed to keep out ants, roaches, and other insects?

Is a test run of the thermostat, electrical wires and connectors, unit’s air flow, run capacitor, and operating efficiency on the HVAC unit conducted?

Are the air ducts, condensation drain pan, blower motor and wheel, compressor, and refrigerant pressure on the HVAC unit inspected?

Has the wiring been properly installed?

Are all the wires secured, supported, and protected properly?

Are the fittings tight and there is no corrosion?

Are signs of active leaks checked for, including water spots, moisture or puddles, and the presence of mold or mildew?

Are signs of corrosion on all visible pipes checked for?

Is the water pressure ensured to be between 40-80 psi?

Is the water heater checked to ensure it is at the correct temperature and not leaking?

Are all drains tested to ensure there are no clogs?

Are backflow prevention devices put in place and backflow tests performed to prevent water in the system from flowing backward or being contaminated?

Are the safety and shutoff valves tested to ensure they function properly?

Are filters cleaned or replaced?

Is the burner assembly inspected?

Is the heat exchanger and other heating elements checked?

Are carbon monoxide or gas leaks checked for in heating elements?

Are electrical connections inspected for frays or damage?

Are motor bearings and all moving parts lubricated?

Are belts checked for damage or fraying?

Are drains checked for blockages?

Is gas pressure checked?

Are thermostats tested?

Is the heat pump tested and checked?

Are the ductwork and vents checked?

Is the flue system and its attachment to the furnace cleaned and checked?

Are humidity levels checked?

Are condenser and evaporator coils cleaned?

Are signs of gas leaks checked for?

Are drain lines checked for clogs?

Is any standing water cleaned out of the drain pan?

Are worn pulleys and belts replaced?

Are the batteries changed?

Are air filters cleaned or replaced?

Are fan blades cleaned or replaced?

Are the thermostat settings and functionality checked?

Is proper airflow ensured throughout?

Is the refrigerant checked for leaks?

Are the electrical connections checked?

Are motor bearings and all moving parts lubricated?

Is any debris or dust on or around the unit cleared?

Is the unit cabinet checked for damage and ensured to have secure closure?

Can the doors open and close freely and without obstructions?