Truck & Commercial Vehicle Maintenance Checklist Templates for Your Fleet
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Checklists to Streamline Fleet Maintenance and Enhance Vehicle Longevity
A fleet maintenance checklist helps ensure the health of your vehicles by identifying and addressing issues early, preventing breakdowns, and ensuring compliance with industry standards. By proactively managing vehicle maintenance, you reduce the risk of costly repairs and unexpected downtime, keeping your fleet running smoothly.
With our lorry maintenance checklists, you can:
- Detect maintenance issues early, preventing costly repairs and disruptions.
- Maintain compliance with safety regulations and operational standards.
- Address minor issues before they escalate into more significant problems.
- Extend the lifespan of your fleet, optimizing vehicle performance and reliability.
- Reduce unplanned downtime and improve operational efficiency.
With the GoAudits Vehicle Inspection App, you can:
- Conduct paperless, efficient audits
- Customize this template or create your own
- Save time with instant reports & assign corrective actions
Scheduled Preventive Maintenance
Every 10,000 Miles
At 30,000, 60,000, 90,000, 120,000, And 180,000 Miles
At 150,000 Miles
At 60,000, 120,000, And 180,000 Miles
Winter Preventative Maintenance
Summer Preventative Maintenance
Scheduled Preventive Maintenance
Every 10,000 Miles
At 30,000, 60,000, 90,000, 120,000, And 180,000 Miles
At 150,000 Miles
At 60,000, 120,000, And 180,000 Miles
Winter Preventative Maintenance
Summer Preventative Maintenance
Save Time with Digital Inspections
- Easily capture & attach photos, directly on your mobile device.
- Instantly generate and share detailed reports after the inspection.
- Track corrective actions, view historical trends, improve standards.
What is a Fleet Maintenance Checklist?
A fleet or commercial vehicle maintenance checklist is a paper or electronic document that helps drivers, mechanics, and other stakeholders assess various aspects of the vehicle for smooth functioning.
The exact content of a fleet maintenance sheet varies depending on the type of vehicle —delivery vans, construction vehicles, semi-trucks, fire trucks, passenger buses, etc. These checklists help fleet managers and businesses identify and address maintenance requirements before the vehicle hits the road, preventing sudden breakdowns.
Regular usage of fleet vehicle maintenance checklists creates a culture where drivers and operators are trained to prioritize safety while improving the lifespan of the vehicles through preventive maintenance.
Importance of Using Auto Preventive Maintenance Checklist
Besides ensuring driver safety and lengthening the lifespan of commercial vehicles, using a fleet preventive maintenance checklist ensures goods, products, and services get delivered as planned.
The Federal Motor Carrier Safety Administration (FMCSA) recommends drivers inspect their vehicles using a preventive lorry maintenance checklist before hitting the road. Some things that should be checked regularly include the tires, brakes, fluids, wiring, and electrical system. FMCSA prohibits commercial motor vehicles from operating if they are likely to experience a breakdown or cause an accident.
With a routine commercial vehicle maintenance checklist, you can ensure your drivers inspect every part of the vehicle properly and the management is able to maintain a record for every inspection.
Here are some more benefits of using a vehicle preventive maintenance checklist for fleet businesses:
- Reduced maintenance and repair costs
- Reduced operating costs due to fewer breakdowns
- Reduced insurance costs
- Increased vehicle residual value
- Increased customer or client satisfaction due to on-time deliveries
- Enhanced driver safety, road safety, and passenger safety
What Types of Commercial Vehicles Require Vehicle Maintenance Sheet Templates?
The exact items you need to check and the maintenance inspection task you must perform depends on the type of commercial vehicle. For example, construction equipment like excavators require different maintenance than delivery vans which operate in harsher environments and involve specialized components like hydraulic systems and heavy-duty tracks.
Remember that various makes and models experience unique wear and tear patterns, requiring varying frequencies of upkeep and replacements.
Types of Commercial Vehicle Maintenance Checklists
Depending on the maintenance programs implemented in fleet operations, commercial vehicle maintenance sheets can be of the following types:
Preventive Fleet Maintenance Checklist
As the name suggests, a preventive maintenance program aims at identifying and fixing the problems before they arise and preventing them.
A preventive fleet maintenance form should include the manufacturer’s instructions for maintenance and the approximate frequency of servicing.
Here are the most common items included in a preventive vehicle maintenance checklist:
- Inspect and replace engine oil and filters at scheduled intervals.
- Check tires for wear, proper alignment, and inflation to maintain safety and efficiency.
- Evaluate brake pads, discs, and fluid levels to ensure reliable stopping power.
- Check and top off coolant, transmission fluid, power steering fluid, and windshield washer fluid.
- Inspect batteries for corrosion, ensure secure connections, and test charge levels.
- Verify the functionality of headlights, indicators, and dashboard lights.
👉 Fleet Vehicle Maintenance Checklist: Here’s a free checklist to help you get started.
Demand Fleet Vehicle Maintenance Checklist Template
The demand maintenance tasks are performed only when the need arises. This means addressing problems such as replacing or fixing certain parts of the truck based on the driver’s or mechanic’s feedback.
Some examples of the demand maintenance tasks include:
- Diagnose and repair problems such as unusual noises or performance issues reported by drivers.
- Examine shocks, struts, and other suspension components for damage or wear.
- Ensure the steering wheel alignment and mechanisms are functioning correctly.
- Clean or replace air filters and cabin filters as needed.
- Rotate or replace tires to address uneven wear.
Crisis Company Vehicle Maintenance Checklist
A crisis company vehicle maintenance checklist is utilized during emergencies when a vehicle has experienced sudden breakdowns or major malfunctions. This commercial vehicle checklist for maintenance helps assess the damage quickly and prioritize necessary repairs to get the vehicle back on the road as soon as possible.
The items on a crisis commercial vehicle checklist would depend on the nature of the crisis and the component of the vehicle affected.
Some common items included in a crisis lorry maintenance checklist include:
- Arrange safe transport of the vehicle to a repair facility if it cannot be fixed onsite.
- Run diagnostic tests to pinpoint the cause of the breakdown.
- Address urgent issues, such as replacing damaged belts, hoses, or fuel pumps.
- Ensure critical safety components like brakes, lights, and mirrors are functioning post-repair.
👉 Vehicle Accident Form: Use this free template to train your drivers on how to respond during accidents.
What Your Truck Maintenance Checklist Should Cover
Maintaining a truck requires a comprehensive checklist to ensure safety, efficiency, and regulatory compliance. Below are key areas to include in your truck maintenance checklist to keep it road-ready.
Main Technical Inspection
The main technical inspection ensures your truck’s critical systems are functioning optimally. This includes checking the engine’s performance, inspecting the exhaust system for leaks, and evaluating the transmission. It’s essential to ensure the drivetrain, suspension, and other mechanical components are in good condition to prevent breakdowns during operations.
Fluid & Oil Inspection
Proper fluid and oil levels are vital for the truck’s performance and longevity.
- Check levels of essential fluids, including engine oil, coolant, brake fluid, and transmission fluid.
- Look for contamination or leaks that could affect performance.
- Top off or replace fluids as needed to maintain smooth operation.
Brake Inspection
Inspect the braking system, including brake pads, discs, and drums for wear and tear. Ensure brake fluid levels are adequate and there are no leaks in the lines. Properly functioning brakes are crucial for safety, especially when driving a heavy truck under varying load conditions.
Light Inspection
Verify that all exterior and interior lights are functioning correctly, including headlights, brake lights, turn signals, hazard lights, and dashboard indicators. Ensure proper alignment of headlights and replace any burnt-out bulbs to maintain visibility and compliance with regulations.
Wheel & Rim Inspection
Check the tires for proper inflation, tread depth, and signs of uneven wear or damage. Inspect the rims for cracks, dents, or rust. Rotating tires regularly and addressing wheel alignment issues can improve fuel efficiency and ensure safer handling.
Interior Inspection
Evaluate the truck’s interior for comfort and functionality.
- Verify that seatbelts, the horn, and the air conditioning system are in good working order.
- Inspect the dashboard gauges and warning lights for accurate readings.
- Check for cleanliness and ergonomic comfort to improve the driving experience.
Windshield & Mirror Inspection
Examine the windshield for cracks, chips, or damage that could obstruct the driver’s view. Ensure mirrors, including side and rear view, are properly aligned and free of damage or dirt. Functioning wipers and sufficient washer fluid are also critical for maintaining clear visibility.
👉 Vehicle Inspection and Maintenance Checklists: Explore our library of free vehicle inspection templates.
👉 Vehicle Safety Inspection Checklists: our selection of free safety checklists for fleets of various types of vehicles.
👉 Electric Vehicle Inspection Checklist: Use this template to check battery health, tire pressure, lights, and more, ensuring safe and efficient vehicle operation.
How to Create a Commercial Vehicle Maintenance Schedule?
Creating a well-structured commercial vehicle maintenance schedule ensures your fleet stays in top condition, minimizes downtime, and reduces long-term repair costs. Regularly scheduled checks help identify potential issues before they escalate, improving safety and performance. Here’s how you can break down your maintenance schedule:
- Daily Lorry Maintenance Checklist: Check tire pressure, fluid levels (engine oil, coolant, windshield washer fluid), lights, wipers, and mirrors for functionality. Inspect the vehicle for leaks or visible damage before each trip.
- Weekly Truck Maintenance Checklist: Inspect and clean air filters, check the battery for charge and terminal corrosion, ensure proper tire inflation, and lubricate moving parts like hinges and latches.
- Monthly Fleet Maintenance Checklist: Perform a thorough brake system check, rotate tires for even wear, inspect suspension and alignment, and top off fluids like transmission and power steering fluid. Test all emergency equipment, such as fire extinguishers.
- Annual Commercial Vehicle Maintenance Checklist: Conduct a full engine diagnostic, replace necessary fluids and filters, inspect and replace worn belts or spark plugs, check the exhaust system for corrosion, and perform a road test to assess overall performance.
👉 Free Logistics Audit Checklist Templates: Get free checklists to manage all aspects of your fleet and logistics business.
How to Create Digital Truck Maintenance Checklists?
A powerful mobile solution, GoAudits allows businesses to create and manage digital vehicle maintenance sheets. With GoAudits, you can easily create custom checklists tailored to your fleet’s specific needs, ensuring consistency and efficiency in your maintenance processes. The platform allows you to collect data on smartphones or tablets, whether you’re online or offline, and sync it with a secure cloud-based storage system.
Through GoAudits, you can design and personalize your commercial vehicle repair and maintenance forms, accommodating multiple vehicles, drivers, and maintenance tasks. The GoAudits mobile app includes the option to capture electronic signatures and upload photos, making it easier to document any issues or repairs.
Once the checklists are created, you can distribute them to drivers or mechanics directly through the platform, allowing them to complete and submit the forms remotely. The data captured is stored in a centralized location, easily accessible for review and reporting.
Additionally, GoAudits integrates seamlessly with other systems, ensuring that all maintenance records are organized in one place. Whether you’re tracking routine inspections or addressing urgent repairs, GoAudits simplifies the entire process.
Other Popular Vehicle Inspection Checklists:
Digitize your Vehicle inspections
- Tool for commercial vehicle drivers, fleet managers, and maintenance crews to efficiently manage vehicle safety and maintenance.
- Easily attach photos, comments, and e-signatures.
- Track inspection history and maintain a complete record for regulatory audits.
- Assign tasks, set deadlines, and track progress, all within a single app.