When your teams are spread over wide geographical areas and work independently in different sites, projects, or job sites, ensuring consistent standards can be a hassle. It requires regular field inspections and audits, which can be time and energy-consuming.
Discover how the right field inspection software or mobile app can significantly streamline this process.
Challenges With Field Inspections
Field inspections are often conducted using paper forms, which can lead to errors, misplaced documents, and time-consuming data entry – not to mention tedious report compilation once back at the office. Inspectors on the ground may also experience internet connectivity issues, making it hard to share updates in real-time
As a result, a lack of visibility and real-time insights hinders the management’s ability to monitor progress, identify issues promptly, and make informed decisions, leading to delays and inefficiencies in overall operations.
How Field Inspection Apps Address These Challenges
Field inspection apps replace paper forms with digital checklists for inspectors to access through mobile devices – reducing errors and streamlining data collection and storage.
These apps address spotty internet by enabling offline inspections and syncing data once reconnected. Finally, field audit apps offer real-time reporting, giving head offices immediate oversight and the ability to make swift decisions.
Beyond these core functionalities, field and site inspection software offer a plethora of additional benefits:
- Improved Compliance: Checklists can be customized to include specific protocols, SOPs, and regulations, reducing the risk of non-compliance issues.
- Enhanced Consistency: Standardized digital checklists guarantee consistent data collection across all inspections, leading to more reliable and comparable results.
- Boosted Quality & Safety: Inspectors can access historical data to flag potential issues or hazards early on, mitigating the risks before they become serious.
- Increased Efficiency: Streamlined workflows, real-time data collection, and faster reporting help inspectors and management save several man-hours.
Learn More: How Goodwill streamlines operations across 100+ locations using field inspection software.
GoAudits Field Inspection Software & Mobile App
GoAudits field audit software is a digital checklist app with many handy features. You can easily configure a checklist to capture data on the field. Digital checklists offer several advantages over paper forms or spreadsheets:
- Easy to Access and Update: Your staff will always have the correct latest forms in their pocket – on any smartphone or tablet. It works even offline!
- Smart Behavior: Make some questions mandatory or conditional, ensuring they appear only when certain conditions are met.
- Photo Upload: Simply and directly upload evidence pictures from the mobile device.
- Automated Data Capture: Collect information like time stamps, GPS location, e-signatures, etc.
- Automated Reporting: Reports are generated at the end of an inspection and automatically emailed to all the stakeholders in just a click.
- Logging Action Items: If an issue is spotted, corrective action can be immediately assigned to the team or staff member responsible for the resolution.
As a result, your field inspections will be much quicker: no need for typing up reports, collecting paperwork, etc. Field operators will get this time back, to spend on more productive tasks.
This means that your staff can conduct inspections much more regularly, and ensure standardized ways of working. Management will get immediate visibility on the state of operations and track any bottlenecks.
Field Inspection Software for Better Visibility Into Your Operations
With all data collected and saved in the cloud, GoAudits field operations and inspection software will enable you to easily analyze results in visual reports and dynamic dashboards. See performance over time, by location/division, by staff member, etc. Compare, spot trends and risks, and take action sooner.
With less clerical work, your front-line workers and management will increase their productivity. More inspection points will allow for driving overall quality and safety standards.
Moreover, the GoAudits support team will set you up for free. We will configure your custom checklists and let you trial the app with your field team for free – for 14 days. We make a point to provide personalized support to our customers, it’s one of our top selling points!
GoAudits Customer Success Stories
Here’s how customers across industries leverage the GoAudits field inspection tool to streamline their audits.
How Goodwill Inspects 100+ Stores With GoAudits
This non-profit organization inspected 100+ locations using Excel spreadsheets, to check compliance with internal standards, inventory, health & safety requirements, etc. However, they found collecting and analyzing data using spreadsheets time-consuming and ineffective.
The GoAudits field inspector app enabled the team to conduct over 1,400 inspections, checking 46,000 points and logging 3,200 corrective actions in the first year of use. Digitizing field inspections enabled the Goodwill team to save at least 20 hours/week, estimated a direct annual saving of $20,000.
I have thoroughly enjoyed working with GoAudits: the team has been very accommodating and consistently responsive. As the administrator, I keep looking for more ways to leverage the system and streamline our business.
Kartella Fuller, Director of Operations & Guest Experience, Goodwill
How FiberRise Streamlined Field Inspections With GoAudits
The FiberRise team relied on spreadsheets and paper forms to collect inspection data across all construction sites and captured and tracked photographs separately. The company spent a lot of time compiling all the findings.
With features like mobile inspections, photo capture, GPS tagging, offline data collection, and automated reporting, GoAudits field inspection management solution enabled them to conduct faster and more streamlined inspections.
A big win for us was the speed at which we can conduct an audit and produce a report: the entire process is now much faster.
Stacy Steward, Program Director, FiberRise
The platform is very good, but the main reason that we are working with GoAudits is their team! They were always ready to answer our questions and made sure that we had everything we needed.
Free Field Inspection Checklists
Using standardized, digital checklists will help you improve the efficiency of your field operations. GoAudits offers a free library of field audit checklists for various industries, to enable businesses to streamline on-site audits.
- Ensure health & safety in all locations in the field with safety inspection checklists.
- Meet the safety standards and regulations for vehicles and fleets with vehicle inspection checklists.
- Use manufacturing audit checklists to ensure your processes and products meet the quality guidelines and regulatory requirements.
- Comply with safety and quality standards in construction sites and buildings with construction inspection checklists.
- Ensure that standards are adhered to in all retail & hospitality locations with retail and hospitality audit checklists.
