DVIR Forms & Checklists
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Simplify DVIRs With Customizable Forms and Checklists
DVIR forms streamline and document pre-trip and post-trip vehicle inspections. They ensure a comprehensive check by covering all the essential information related to the health and safety of the vehicle.
With a DVIR checklist, you can:
- Identify potential issues that could lead to accidents, ensuring the safety of drivers, passengers, and other road users.
- Demonstrate compliance with federal and state regulations, avoiding fines and penalties.
- Identify and address minor issues before they escalate into major breakdowns.
- Reduce downtime and improve the operational efficiency of your fleet.
With the GoAudits Vehicle Inspection App, you can:
- Eliminate paperwork: conduct efficient digital audits
- Customize this template or easily create your own
- Save time with instant reports & assign corrective actions
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- Capture photos as proof of compliance or areas needing attention.
- Instantly generate and share detailed reports after the inspections.
- Assign & track follow-up tasks, view historical trends on a centralized dashboard. Improve quality, safety & compliance.
What is a Digital Vehicle Driver Report (DVIR) Form?
A Driver Vehicle Inspection Report (DVIR) form is a document that drivers must fill out before and after operations to ensure the vehicle is safe and in working order. Drivers use these forms to note and report any defects and see to it they are addressed promptly.
DVIR forms are based on the Department of Transportation’s (DOT) 49 CFR 396.11 and 49 CFR 396.13 laws. They help fleet managers and regulatory authorities monitor the condition of vehicles to ensure overall road safety.
Purpose of a Driver Vehicle Inspection Report Template
DVIR checklists standardize collecting and organizing information related to vehicles. They allow stakeholders to access accurate inspection data at any point during operations. Over time, DVIRs become a valuable historical record that aids fleet management and maintenance planning.
For drivers, they serve as a standardized document to perform pre-trip and post-trip inspections. DVIR forms help them identify and report mechanical issues, safety hazards, or equipment failures that may affect the vehicle’s roadworthiness.
Companies can utilize DVIR forms consistently to address maintenance concerns, reduce the risk of accidents, comply with regulatory requirements, and contribute to the safety of both drivers and the public.
Benefits of Filling Out DVIR Templates
Filling out DVIR checklist templates accurately and consistently offers the following benefits:
- Fewer Accidents: Drivers identify potential safety hazards like faulty brakes, tire issues, or malfunctioning lights. Addressing these problems reduces the risk of accidents caused by vehicle failures.
- On-time Deliveries: Commercial vehicle inspections help prevent breakdowns and unexpected repairs that can cause delivery delays.
- Compliance With Safety Standards: Accurate and consistent completion of DVIR template forms demonstrates compliance with federal and state safety regulations.
- Reduced Risk of Penalties and Litigations: In case of accidents, detailed DVIR records can help defend against claims and lawsuits.
- Timely Maintenance Repairs: DVIR template forms help identify and prioritize maintenance needs. This proactive approach ensures that repairs are scheduled and completed promptly.
- Savings on Repair Costs: DVIR forms help detect vehicle problems early on, allowing you to address them before they lead to costly breakdowns and repairs.
These advantages often help fleet management companies reduce the following risks:
- Hiked insurance premiums due to potential accidents
- Criminal charges resulting from the accident
- Poor business reputation caused by criminal charges and litigations
👉 DVIR Apps: Discover the best software to digitize DVIRs.
Who Completes the DVIR Inspection Form?
Driver and carrier both are responsible for filling out the DVIR inspection form.
Driver’s Responsibilities
The driver’s responsibilities majorly include performing pre and post-trip inspections. Additionally, they submit a report to the carrier mentioning defects, deficiencies, issues, and repairs they think the vehicle requires before the next operation.
Carrier’s Responsibilities
The main task of the carrier involves repairs. Based on the inspection reports submitted by the driver, the carrier needs to determine if a repair is needed for the defects reported.
Furthermore, the carrier has to certify that a mechanic completed the maintenance tasks on the vehicle and that a DVIR was completed for the same. In some instances, a carrier can also note that a repair suggested by the driver is not needed. In either case, the carrier is not exempt from filling out the DVIR.
FMCSR clearly states that carriers need to “review the last driver vehicle inspection report if required” and “be satisfied” that the vehicle is in “safe operating condition.” This means, that even if repairs are not needed, the carrier must still certify on the DVIR form that the vehicle is safe to operate. In all cases, the carrier must keep a copy of the DVIR for at least three months.
What If You Don’t Fill Out the Driver Vehicle Inspection Form?
DVIRs are legally required in the US, and noncompliance with regulations can lead to severe penalties under the Federal Motor Carrier Safety Regulations (FMCSRs).
- $1,544 per day for failing to complete a Driver Vehicle Inspection Report
- Up to $15,445 for falsifying or changing a DVIR form to hide defects
- Up to $18,758 for each instance in which a fleet fails to report and repair defects
Furthermore, vehicles considered unsafe by a DOT officer can be removed from the road immediately until a repair is complete, resulting in indirect losses for the transport company.
👉 DOT and FMCSR Compliance Software: Discover the top that will help you comply with DOT regulations.
What Should a Detailed Driver’s Vehicle Inspection Report Include?
A comprehensive Driver Vehicle Inspection Report (DVIR) template includes the following key elements:
Essential Information
- Date and time of the inspection
- Driver’s name and identification number
- Carrier’s name and contact information
- Vehicle Identification Number (VIN) or license plate number
- Odometer reading
Vehicle Components
A detailed vehicle inspection checklist of components should be included with space to indicate the component’s condition. This typically covers brakes, steering, lights, reflectors, horn, windshields, etc.
Defect Reporting
It clearly describes defects found during pre or post-inspections with components like the severity of defects, their location, photos, etc.
Repairs
It consists of information related to repairs performed – description, date, mechanic’s name and signature, carrier and driver’s signatures confirming repairs.
Signatures
- Driver’s signature certifying that the pre and post-trip inspections were completed
- Carrier’s signature acknowledging receipt of the report
- Mechanic’s signature certifying that repairs were completed (if applicable)
Additionally, DVIR template forms may have space for additional comments or observations and an option to rate the overall condition of the vehicle.
Other Popular Vehicle Inspection Checklists:
Digitize your Vehicle inspections
- Tool for commercial vehicle drivers, fleet managers, and maintenance crews to efficiently manage vehicle safety and maintenance.
- Empower drivers to conduct accurate vehicle inspections. Capture detailed information in the form of photos, comments, and e-signatures.
- Track inspection history and maintain a complete record for regulatory audits.
- Assign tasks, set deadlines, and track progress, all within a single app.