PUWER Checklist Templates

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Download free PUWER inspection checklist templates to ensure workplace equipment is safe, well-maintained, and compliant with HSE standards.

Simplify Equipment Safety Inspections With PUWER Inspection Checklists

PUWER (Provision and Use of Work Equipment Regulations) inspections are essential for ensuring that work equipment is safe, properly maintained, and suitable for its intended use. A PUWER checklist helps standardise inspections, prevent equipment-related accidents, and ensure compliance with regulatory requirements.

With a comprehensive PUWER inspection template, you can:

Verify that equipment is safe, maintained, and fit for purpose.
Standardise equipment inspections across sites and teams.
Keep audit-ready compliance records.
Provide a handy safety training tool to your teams.

With the GoAudits Safety Inspection App, you can:

Reg. 4 – Suitability Of Work Equipment

Reg. 5 – Maintenance

Reg. 6 – Inspection

Reg. 7 – Specific Risks And Restrictions On Use

Reg. 8/9 – Information, Instruction And Training

Reg. 10 – Conformity With EC Requirements (New Equipment Only)

Reg. 11 – Dangerous Parts Of Machinery

Reg. 12 – Protection Against Specified Hazards

1. So far as is reasonably practicable, have the risks associated with the following hazards been adequately controlled by means other than PPE, information, instruction, training, or supervision? The hazards to be considered are: An article or substance being ejected from the equipment Rupture or disintegration of parts Fire or overheating Unintended discharge of article or gas, dust, liquid, vapor, or other substance Unintended explosion of equipment or article or substance used or stored in the equipment

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Reg. 13 – High Or Very Low Temperature

1. Where appropriate, are all parts of work equipment, articles, or substances in the equipment protected to prevent burns by contact (engineering measures should always be applied, although circumstances may arise where the only form of protection may be PPE, etc.)?

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Reg. 14 – Starting Controls

Reg. 15 – Stop Controls

Reg. 16 – Emergency Stop Controls

Reg. 17 – Controls

Reg. 18 – Control Systems

Reg. 19 – Isolation

Reg. 20 – Stability

Reg. 21 – Lighting

Reg. 22 – Maintenance Operations

Reg. 23 – Markings

Reg. 24 – Warnings

Reg. 4 – Suitability Of Work Equipment

Reg. 5 – Maintenance

Reg. 6 – Inspection

Reg. 7 – Specific Risks And Restrictions On Use

Reg. 8/9 – Information, Instruction And Training

Reg. 10 – Conformity With EC Requirements (New Equipment Only)

Reg. 11 – Dangerous Parts Of Machinery

Reg. 12 – Protection Against Specified Hazards

1. So far as is reasonably practicable, have the risks associated with the following hazards been adequately controlled by means other than PPE, information, instruction, training, or supervision? The hazards to be considered are: An article or substance being ejected from the equipment Rupture or disintegration of parts Fire or overheating Unintended discharge of article or gas, dust, liquid, vapor, or other substance Unintended explosion of equipment or article or substance used or stored in the equipment

Photo Comment

Reg. 13 – High Or Very Low Temperature

1. Where appropriate, are all parts of work equipment, articles, or substances in the equipment protected to prevent burns by contact (engineering measures should always be applied, although circumstances may arise where the only form of protection may be PPE, etc.)?

Photo Comment

Reg. 14 – Starting Controls

Reg. 15 – Stop Controls

Reg. 16 – Emergency Stop Controls

Reg. 17 – Controls

Reg. 18 – Control Systems

Reg. 19 – Isolation

Reg. 20 – Stability

Reg. 21 – Lighting

Reg. 22 – Maintenance Operations

Reg. 23 – Markings

Reg. 24 – Warnings

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Why PUWER Inspections Are Essential for Workplace Safety

PUWER compliance is not just a legal obligation — it’s critical for both safety and operational efficiency. Employers have a duty of care to ensure that all work equipment is properly inspected, maintained, and safe to use. According to the HSE guidance on equipment inspections, inspections must be carried out by competent people at suitable intervals to prevent unsafe conditions from developing.

Protects workers: Ensures equipment is safe, reducing accidents and injuries.
Minimises downtime: Regular checks prevent equipment breakdowns, improve performance and extend equipment lifespan.
Reduces costs & legal risks: Avoids penalties, incidents, and reputational damage.
Builds trust: proactive rather than reactive risk management gives employees confidence in the tools and machinery they use.

By embedding PUWER inspections into routine operations, organisations not only comply with the law but also create a stronger safety culture and more reliable workplace.

👉 Case study: Discover how Miniclipper Logistics embedded safety checks seamlessly into their daily operations, saving paperwork time and increasing inspection compliance.

What is a PUWER Inspection Checklist?

A PUWER checklist is a structured guide used to inspect work equipment and make sure it complies with the Provision and Use of Work Equipment Regulations (PUWER). Following a step-by-step PUWER form enables employers, safety officers, and inspectors to verify that machinery and tools are safe, suitable for use, properly maintained, and operated by trained personnel.

The checklist typically covers aspects such as equipment condition, guarding and safety controls, inspection frequency, and operator competence. By following it, organisations can reduce risks linked to faulty or unsafe equipment.

Using a PUWER checklist template helps:

Confirm that machinery and equipment meet legal safety requirements.
Identify hazards before they cause accidents or breakdowns.
Provide documented evidence of compliance for audits and inspections.

Key Elements to Include in a PUWER Inspection Form

A comprehensive PUWER compliance checklist should cover the following areas:

Equipment Suitability and Purpose

Every piece of equipment must be appropriate for the job it’s used for. This section confirms that the right tool or machine is being used in the right way.

Installation and Positioning

Improper setup or placement of equipment can create serious hazards. This part of the checklist ensures equipment is safely installed and positioned.

Safety Devices and Guards

Machines and tools must have the right protective measures in place to keep operators safe. This section ensures guards and emergency stops are present and functional.

Maintenance and Inspection Records

Regular maintenance keeps equipment reliable and reduces breakdowns or accidents. This section checks that proper servicing routines are followed.

Training and Competence of Operators

Even safe equipment can be dangerous if handled by untrained staff. This part verifies that users are capable of operating machinery safely.

Safe Operating Controls

Equipment must have controls that are easy to access, clearly marked, and safe to use. Clearly labeled switches, start/stop controls, emergency shut-offs, and safeguards against accidental activation help ensure safe usage of machinery.

Electrical, Mechanical, and Other Hazards

A PUWER checklist should assess any risks posed by the equipment’s operation, including moving parts or electrical systems.

Compliance with Regulations and Standards

Finally, the checklist must confirm that all equipment meets legal and industry requirements. Verification of PUWER compliance, CE marking (where applicable), adherence to the manufacturer’s safety guidelines, and records of risk assessments are some areas that employers must meet to stay compliant.

Common Equipment Hazards PUWER Inspections Help Prevent

Here are some of the most common equipment hazards PUWER inspection checklist help identify:

Missing or Damaged Safety Guards

Machines without proper guarding expose workers to moving parts, cutting edges, or crushing risks. PUWER inspection templates check that guards are in place, secure, and effective.

Faulty Emergency Stop Controls

Emergency stop buttons or pull cords must work instantly. Routine inspections make sure these controls are accessible and functioning correctly.

Electrical Hazards

Exposed wiring, damaged plugs, or faulty connections increase the risk of shocks or fires. PUWER checks help ensure electrical safety across all equipment.

Inadequate Maintenance

Worn parts, poor lubrication, or neglected servicing can lead to sudden equipment failures. Inspections ensure maintenance schedules are being followed.

Improper Use of Equipment

Sometimes the issue isn’t the machine itself but how it’s being used. PUWER inspection templates assess whether equipment is suitable for the task and if operators are trained properly.

Unstable or Poorly Positioned Machinery

Machines that aren’t securely fixed or positioned can shift during operation, creating risks of collapse or entrapment. Regular checks verify stability and safe installation.

Noise and Vibration Risks

Excessive noise or vibration can cause long-term health issues. Inspections help identify equipment that needs modifications or additional protective measures.

Who Should Carry Out PUWER Inspections and How Often?

PUWER inspections need to be carried out by competent individuals who understand both the equipment and the safety standards that apply. The frequency of these inspections depends on how the equipment is used, the risks involved, and legal requirements.

Roles Responsible for PUWER Inspections

PUWER requires inspections to be done by someone with the right knowledge, training, and experience to identify hazards and assess equipment safety:

Operators & supervisors: Quick pre-use safety checks to spot obvious defects or unsafe conditions
Health & safety officers: Routine scheduled inspections and record-keeping
External specialists: For complex or high-risk machinery

Frequency of PUWER Inspections

Pre-use checks: Before each use, by the operator.
Routine inspections: Daily, weekly, or monthly depending on risk, to identify wear, damage, or faults.
Periodic thorough exams: Annual or quarterly by competent persons, especially for high-risk or complex machinery.

Post-repair/incident checks: After modifications or breakdowns, ensuring it’s safe to return to service.

PUWER Compliance and How It Connects With Other Safety Regulations

While PUWER applies to all work equipment, it sits within a wider framework of health and safety standards. Certain types of machinery and equipment also have their own regulations to address higher risks or specialist use. Here are the main ones:

Occupational Health and Safety (OHS) Framework

In the UK, workplace safety is governed by the Health and Safety at Work Act 1974 (HSWA). This is the overarching law that requires employers to protect the health, safety, and welfare of their employees. PUWER, along with regulations like LOLER and COSHH, falls under this broader framework, making it clear that equipment safety is part of wider occupational health and safety standards.

Lifting Operations and Lifting Equipment Regulations (LOLER)

LOLER focuses on lifting equipment such as cranes, hoists, forklift trucks, and passenger lifts. It ensures lifting operations are properly planned, equipment is tested, and loads are moved safely.

Work at Height Regulations (WAH)

These regulations cover equipment used for working at height, including ladders, scaffolding, and access platforms. They set out requirements for fall protection and safe use of equipment where there is a risk of falling.

Personal Protective Equipment at Work Regulations (PPE)

PPE regulation standards require employers to provide, maintain, and ensure proper use of protective equipment like helmets, gloves, safety glasses, and footwear. This works alongside PUWER when equipment use involves additional personal protection.

Control of Substances Hazardous to Health (COSHH)

COSHH regulations govern equipment used to store, handle, or dispense hazardous substances. Examples include fume cupboards, ventilation systems, and chemical storage units, which ensure that exposure to harmful substances is controlled.

Dangerous Substances and Explosive Atmospheres Regulations (DSEAR)

DSEAR applies to equipment used in environments with flammable gases, vapours, or combustible dust. It covers items like storage tanks, pipelines, and machinery in industries such as oil, gas, and chemicals.

Pressure Systems Safety Regulations (PSSR)

This regulation applies to boilers, air compressors, and other pressurised systems. It requires written schemes of examination, routine inspections, and maintenance to prevent serious failures.

Supply of Machinery Safety Regulations

Although these mainly apply to manufacturers and suppliers, they overlap with PUWER by ensuring machinery is designed and built to meet essential safety requirements before being used in the workplace.

Electricity at Work Regulations (EAWR)

EAWR applies to electrical systems and equipment in the workplace. It focuses on preventing electric shock, fire, and system failures through proper design, inspection, and maintenance.

By linking PUWER checklists with these related regulations, employers can avoid duplication, close compliance gaps, and ensure every piece of equipment is covered under the right standard. This joined-up approach makes safety audits more efficient and builds a stronger, more reliable safety culture across the workplace.

Get Started With Ready-to-Use PUWER Inspection Checklist Templates

Customise Checklists for Different Types of Equipment

Work equipment varies widely between industries and facilities, so your PUWER checklist should be tailored to the machinery or tools in use. A well-structured template can include checks for:

Equipment condition, damage, or wear
Guards, safety devices, and emergency stops
Electrical, hydraulic, or pneumatic safety features
Operator training and competency records
Regular maintenance, servicing, and inspection logs
Safe installation and stability of equipment

Simplify and Standardise PUWER Inspections

Using a checklist ensures every inspection follows the same structured safety standard operating procedures, regardless of who performs it. Inspectors can move step by step through the template, flagging issues immediately and helping prevent accidents or equipment failures.

Ready-to-use PUWER checklist templates streamline compliance, reduce the risk of oversight, and make it easier to keep equipment safe, functional, and audit-ready at all times.

Digitize your Safety Inspections

Easily perform audits anywhere on the site using a mobile device, even offline
Attach photos to document issues or prove compliance
Assign tasks, set deadlines and track progress - all within a single app
Analyze data from audits to identify trends, pinpoint recurring issues, and assess compliance levels.

PUWER Checklist Templates

Simplify Equipment Safety Inspections With PUWER Inspection Checklists

1. Is the equipment suitable by design, construction, or adaptation for the work it is provided to do?

2. Is the equipment suitable for the conditions in which it is to be used (e.g. electric drill to be used outside in damp conditions)?

3. Can the work equipment cause risks in situations whereby it would otherwise be safe (e.g. petrol generator discharging into an enclosed space)?

4. Is the equipment suitable for the purpose or conditions of use (e.g. use of knives for cutting equipment where scissors would suffice)?

1. Is the equipment maintained? If so, state frequency.

2. Is the equipment subject to statutory inspection? If so, state which regulations apply (e.g. COSHH, LOLER, etc.)

3. Is the maintenance work routine based on the manufacturer’s recommendations?

4. Is the maintenance work planned and preventative (required where parts of the equipment could fail in a dangerous way)?

5. Have all maintenance staff received adequate information, instruction, and training?

6. Is a record of maintenance kept?

7. If a maintenance log is kept, is it up to date?

1. Is equipment inspected after installation and before being put to use for the first time?

2. Is equipment inspected after it is assembled at a new site or location?

3. Is work equipment inspected at suitable intervals when it is exposed to conditions causing deterioration, which is liable to result in dangerous situations (e.g. high vibrations)?

4. Is the equipment inspected for safety each time exceptional circumstances arise (e.g. a major fault occurs)?

5. If equipment leaves the undertaking or is obtained from another person, is it accompanied by physical evidence that the last inspection has been carried out?

1. Is the use of this equipment restricted to specific persons (e.g. abrasive wheels, circular saws, etc.)?

2. Is the repair, maintenance, modifications, and servicing restricted to specific persons?

3. Have those persons who use, repair, maintain, modify, or service the equipment been adequately trained? If so, state training received.

1. Have all users of work equipment received adequate information, instruction, and training, including: Methods

2. Have all users of work equipment received adequate information, instruction, and training, including: Risks

3. Have all users of work equipment received adequate information, instruction, and training, including: Precautions

4. Has special emphasis been given to young persons under 18 years of age?

5. Have all supervisors/managers of work equipment received adequate information, instruction, and training, including: Methods

6. Have all supervisors/managers of work equipment received adequate information, instruction, and training, including: Risks

7. Have all supervisors/managers of work equipment received adequate information, instruction, and training, including: Precautions

1. Does the equipment comply with relevant community directives (e.g. does it display a CE mark)?

2. If so, and where an essential requirement has applied to the design and construction of an item, have the requirements of regulations 11-19 and 22-29 been applied?

1. Have measures been taken to prevent access to dangerous parts of the machine or rotating stock bar, or to stop the movement of any dangerous part or rotating stock bar before any person enters a danger zone?

2. Has adequate information, instruction, training, and supervision been given?

3. So far as is practicable, are guards and protection devices suitable and sufficient for the purpose for which they are provided (e.g. good construction, sound material, adequate strength, maintenance, and good repair)?

1. Where appropriate, are all parts of work equipment, articles, or substances in the equipment protected to prevent burns by contact (engineering measures should always be applied, although circumstances may arise where the only form of protection may be PPE, etc.)?

1. Is the equipment fitted with start, stop, or operating condition controls that require deliberate action to operate?

2. Can starting take place by use of a protective device (e.g. an interlock)?

3. Are the controls protected against inadvertent operation (e.g. starter shrouded)?

1. Does the stop control mechanism bring the work equipment to a safe condition in a safe manner (less than 10 seconds with woodworking machinery)?

2. Are all sources of energy switched off after stopping the equipment (compressed air/hydraulic pressure)?

3. Does the stop control equipment operate in priority to controls that start or change operating conditions?

1. Is the equipment fitted with an emergency stop control that operates in priority to any other control mechanism?

1. Are all controls clearly visible?

2. Are they identifiable?

3. Are they appropriately marked?

4. Are control mechanisms in a safe position, and are operators free from danger?

5. So far as is reasonably practicable, can the operator of any control ensure that from the position of the control, no person is in a place where there is a risk to health and safety? If yes, go to Reg 18.

6. If “no”, are systems in place to ensure health and safety?

7. If “no”, are there audible, visible, or warning devices activated before the equipment starts?

1. Do control systems allow for failures, faults, and constraints to be expected in the planned circumstance of use, with no increased risk to health and safety?

2. Does a failure of any part of the control system or its power supply lead to a ‘fail-safe’ condition, which will not impede the operation of the ‘stop’ or ‘emergency stop’ controls?

1. Are there suitable means to isolate the equipment from all sources of energy (e.g. multiple lockable hasps, removal of plug, close and lock off valves, drain/vent outlets, etc.)?

2. Are the means of isolation clearly identifiable?

3. Are they accessible?

4. Are there appropriate measures to ensure that reconnection does not expose any person to a risk of injury (e.g. reconnection initiating movement, adequate guards)?

1. Is the equipment stabilized by clamping or otherwise where necessary to prevent the risk of injury (e.g. machines bolted to the floor, scaffolds tied to buildings, outriggers on mobile cranes, etc.)?

1. Are the places where the work equipment is to be used suitably and sufficiently lit (local lighting may be required on certain machines, e.g. lathes, and sewing machines)?

1. Is maintenance carried out when the machine is stopped and isolated? If yes, go to Reg 23.

2. If not and it is reasonably practicable to do so, are maintenance operations carried out without exposing persons to risk?

3. If not, are there measures in place to reduce the risk of injury (e.g. temporary guards, limited movement controls, PPE, etc.)?

1. Is the equipment appropriately marked for health and safety purposes (e.g. emergency stop controls, safe working load, color code of gas cylinders)?

2. Do all markings comply with BS 5378 or Safety Signs and Signals Regulations 1998?

1. Are all warnings and warning devices unambiguous, easily understood, and easily perceived (e.g. signs complying with the Safety Signs and Signals Regulations 1998, audible/visible warnings on forklift trucks, etc.)?

1. Is the equipment suitable by design, construction, or adaptation for the work it is provided to do?

2. Is the equipment suitable for the conditions in which it is to be used (e.g. electric drill to be used outside in damp conditions)?

3. Can the work equipment cause risks in situations whereby it would otherwise be safe (e.g. petrol generator discharging into an enclosed space)?

4. Is the equipment suitable for the purpose or conditions of use (e.g. use of knives for cutting equipment where scissors would suffice)?

1. Is the equipment maintained? If so, state frequency.

2. Is the equipment subject to statutory inspection? If so, state which regulations apply (e.g. COSHH, LOLER, etc.)

3. Is the maintenance work routine based on the manufacturer’s recommendations?

4. Is the maintenance work planned and preventative (required where parts of the equipment could fail in a dangerous way)?

5. Have all maintenance staff received adequate information, instruction, and training?

6. Is a record of maintenance kept?

7. If a maintenance log is kept, is it up to date?

1. Is equipment inspected after installation and before being put to use for the first time?

2. Is equipment inspected after it is assembled at a new site or location?

3. Is work equipment inspected at suitable intervals when it is exposed to conditions causing deterioration, which is liable to result in dangerous situations (e.g. high vibrations)?

4. Is the equipment inspected for safety each time exceptional circumstances arise (e.g. a major fault occurs)?

5. If equipment leaves the undertaking or is obtained from another person, is it accompanied by physical evidence that the last inspection has been carried out?

1. Is the use of this equipment restricted to specific persons (e.g. abrasive wheels, circular saws, etc.)?

2. Is the repair, maintenance, modifications, and servicing restricted to specific persons?