WHS Checklist Template

Use this WHS Checklist as a template for internal inspections, to ensure your workplace compliance with Australia's WHS (Work Health & Safety) regulations.

WHS Checklist Template



Security

1. Are there adequate locks on all external doors?


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2. Are there adequate locks on all external windows?


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3. Are all keys registered, and records kept identifying people holding them at all times?


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4. Is an alarm system installed and functional?


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5. Is emergency communication provided where appropriate (e.g., duress alarm or intercom)?


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6. Are window and door security screens fitted?


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7. Do signs and physical barriers indicate boundaries between public and restricted areas?


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8. Are emergency procedures and evacuation points clearly displayed?


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9. Is public access restricted to objects that could be used as a weapon?


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10. Is cash kept in a secure place out of view of clients/visitors?


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11. Are areas where an intruder/aggressor could hide identified and communicated to staff?


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12. Are secure cupboards, lockers, or drawers provided for staff and volunteers to keep personal items safe?


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13. Are emergency phone numbers clearly displayed on every telephone?


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14. Is a "safe haven" provided where staff can quickly and safely access a phone in an emergency?


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15. Do client consultation areas have 2 exits and a window or 2-way mirror?


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16. Is there only one public access point in use at night?


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17. Is there visual access to outside areas near doorways (e.g., view-hole, glass panel, closed-circuit camera)?


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Floors/Aisles/Exits

1. Are entrances and steps in good order?


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2. Are entrances, doorways, stairs, and steps kept free from obstruction?


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3. Are handrails installed where appropriate at entrance/exit steps and ramps?


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4. Is there wheelchair access to the building?


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5. Is there wheelchair access to the upper floors?


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6. Are floor coverings in good order?


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7. Are floors even, with no cracks, dips, or holes?


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8. Are floors clean and not slippery?


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9. Are signs available and always placed to indicate wet floors after cleaning?


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10. Are computers and other electrical leads and cables kept clear of aisles and walkways?


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11. Are aisles and walkways free from obstructions (e.g., boxes, rubbish bins, etc.)?


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Stairs/Landings/Lifts

1. Is the lighting adequate?


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2. Is there a good visual contrast between the steps?


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3. Are slip-resistant strips installed on step edges?


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4. Are handrails installed and at an appropriate height?


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5. Is there minimal variation between step height and step depth (horizontal)?


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6. Are stairs and steps clear of obstruction?


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7. Are ramps installed for wheelchair access?


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8. Are lifts operational and reliable?


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9. Are lifts regularly maintained with maintenance logs?


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10. Is there an emergency alarm and/or telephone installed in lifts?


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11. Are fire stairs easily accessible?


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Lighting And Indoor Climate

1. Is lighting provided for vision adjustment from sunlight to indoors?


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2. Is lighting for all indoor work areas sufficient and suitable for work performed?


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3. Are light switches accessible?


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4. Is task lighting provided for close and/or detailed work?


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5. Are overhead lights shielded to minimize glare?


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6. Are stairwells and exits well-lit?


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7. Is the temperature maintained at a comfortable level throughout indoor areas?


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8. Are air conditioning filters (if required) cleaned regularly?


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9. Is the air quality acceptable (no fumes, odours, or particles)?


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10. Is there adequate ventilation (e.g., an air conditioning system that draws in fresh air)?


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11. Are WHS-compliant fans available if required?


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Bathrooms/Toilets

1. Are there adequate toilets for men and women?


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2. Are toilets provided for people with disabilities?


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3. Are nappy change facilities available?


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4. Are toilet and bathroom facilities cleaned regularly?


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5. Are washbasins and liquid soap available?


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6. Are paper towels or air dryers available and working?


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7. Is toilet paper available with spare paper rolls readily accessible?


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8. Are sanitary towel disposal units available in women’s toilets?


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9. Is the air quality acceptable (no fumes, or odours)?


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10. Are facilities well-ventilated?


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Kitchen And Lunch Rooms

1. Are suitable eating/tea break facilities provided?


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2. Is food stored appropriately (e.g., refrigerated where required)?


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3. Are cooking facilities clean and in good working order?


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4. Are workbenches clean?


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5. Are there locked cupboards and/or drawers for knives and other sharp objects?


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6. Do kitchen staff wear protective clothing where appropriate?


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7. Do kitchen staff wear gloves when handling food?


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8. Are exhaust fans above cooking units functional and clean?


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9. Is electrical equipment in good condition (check leads)?


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10. Are anti-slip floor surfaces provided?


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11. Are floors free of water and grease?


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12. Is the dishwasher (if applicable) regularly cleaned?


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13. Are microwaves and other ovens regularly cleaned?


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14. Are tea towels regularly washed?


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15. Is a paper towel available?


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16. Are sponges regularly changed and stored where drainage can occur?


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Security General Housekeeping

1. Are work areas kept clean and tidy?


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2. Are carpets regularly vacuumed?


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3. Are materials and equipment stored safely?


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4. Are rubbish bins/recycled paper bins emptied regularly?


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5. Are employees/volunteers provided with PPE for cleaning tasks (e.g., use of disposable gloves)?


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6. Are appropriate containers provided for the disposal of "sharps"?


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7. Are procedures in place for cleaning up spills and breakages?


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Hazardous Substances

1. Are Material Safety Data Sheets (MSDS) available for all hazardous substances in the workplace?


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2. Is a hazardous substances register kept (and up to date)?


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3. Are procedures in place to dispose of all chemicals appropriately?


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4. Are hazardous substances kept in a locked cupboard or drawers?


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5. Are all chemicals and other dangerous substances clearly labelled?


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6. Are emergency procedures in place and promoted to all employees/volunteers?


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7. Have all employees been instructed in the correct use of hazardous substances and provided with any necessary PPE?


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8. Are fire extinguishers (of the correct type) located close to chemical storage areas?


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9. Are facilities to deal with chemical spills or splashes maintained nearby to areas of chemical use (e.g., clinic or sick bay)?


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Storage

1. Are materials stored in racks, cupboards, compactus, storage rooms, or bins wherever possible?


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2. Is storage designed to minimize manual handling?


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3. Are floors in storage areas free from rubbish and packaging materials?


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4. Are files and document boxes stored securely and appropriately?


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First Aid

1. Is the First Aid kit clearly labelled and complete as required?


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2. Is the First Aid kit easy to access for all employees?


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3. Are all employees aware of where the First Aid kit is kept?


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4. Are the names of trained first aiders clearly displayed?


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5. Are disposable gloves available and used for the treatment of all injuries?


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6. Is a register of injuries kept?


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7. Are incident reporting procedures in place?


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Workstations/Office Furniture

1. Are there no broken or unstable furniture items?


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2. Are there no sharp edges on desks, tables, or equipment?


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3. Are filing cabinets and cupboards stable and secured to the wall to prevent tipping where necessary?


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4. Is furniture not blocking aisles?


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5. Are desks ergonomically designed?


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6. Is the desk at the correct height for the work performed?


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7. Is there sufficient legroom beneath the desk?


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8. Is the desk uncluttered?


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9. Are chairs adjustable for height and lumbar support?


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10. Are footrests available?


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11. Have chairs been adjusted to suit the individual using them?


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12. Are there procedures for computer use (i.e., getting up and moving around every hour)?


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Workplace Layout

1. Is a document holder provided for continuous keying (typing and reading) work?


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2. Is there a telephone connection nearby?


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3. Are frequently used items located within comfortable reach?


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4. Are computers and other cables secure beneath the work surface?


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5. Is the computer monitor at the recommended height?


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6. Are the keyboard and mouse positioned correctly?


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7. Is there adequate space between the items of furniture?


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8. Is there adequate space for staff and clients in passageways?


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Electricity And Electrical Equipment 

1. Are switchboards and electrical equipment in safe condition?


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2. Are electrical installations and equipment regularly inspected or tested and tagged as safe?


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3. Are records kept of all electrical inspections, testing, and repairs?


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4. Is there a procedure in place for the immediate withdrawal of any item thought to be faulty, and is a warning notice posted where necessary?


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5. Are plugs, sockets, and switches in safe places and free from obvious defects (e.g., loose, broken, overheating)?


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6. Are electrical leads free from kinks, frays, loose, or exposed wires or leads?


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7. Is there an adequate number of power points for appliances and equipment in use?


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8. Are electrical cords secured behind skirting covers or pinned to skirting boards (i.e., not dangling or trailing on the ground)?


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9. Are electrical cords not exposed to moisture?


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10. Is earth leakage protection installed?


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11. Are main and isolating switches signed and accessible?


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12. Are power tools, power boards, and extension leads regularly maintained and in safe condition?


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Safe Rooms

1. Does the door have a handle that can be pulled closed and locked?


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2. Is there a double lock on the door?


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3. Is there an exit from the room other than the entry door?


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4. Is there a telephone in the room?


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Fire Exits And Procedures

1. Are smoke detectors and alarms appropriately located and in working order?


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2. Are fire exits accessible?


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3. Are there appropriate exit signs?


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4. Are fire exits and stairwells uncluttered?


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5. Are fire exits unlocked during working hours?


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6. Are fire extinguishers located as appropriate for the building area and accessibility requirements?


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7. Are fire extinguishers regularly serviced, and are service dates recorded on tags?


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8. Are fire blankets provided where appropriate?


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9. Are regular fire drills held, and is staff participation documented?


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10. Are staff trained in the use of fire extinguishers?


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11. Are fire wardens identified (e.g., by a hard hat), and are their names displayed in the workplace?


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Noise

1. Is equipment regularly maintained, and are records kept?


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2. Are main and isolating switches signed and accessible?


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3. Are power tools, power boards, and extension leads maintained regularly, and are records kept?


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4. Are noise reduction mechanisms installed in high noise areas (e.g., photocopier room)?


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5. Is ear protection equipment provided for high-intensity noise activities?


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Photocopiers

1. Is photocopier equipment regularly maintained?


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2. Is noisy equipment enclosed or isolated from employees, volunteers, and clients?


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3. Is the exhaust fan above the photocopier operational?


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4. Are clear instructions provided for the removal of paper jams with clear warnings about how hot the equipment may be?


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Residential

1. Is there privacy for clients and employees for example, by not having a stereo in the same room?


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2. Are kitchen safety rules displayed and understood?


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3. Are house rules displayed and understood?


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4. Are residents informed of curfew times and do they comply with these?


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5. Are visitors informed of house rules and do they comply with these?


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6. Is the drug and alcohol policy displayed and enforced?


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7. Is the house cleaning and hygiene satisfactory throughout the residential environment?


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8. Are emergency procedures in place and understood by employees, volunteers, and residents?


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Vehicle Parking

1. Are vandal-resistant security lights installed in car parks?


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2. Is there adequate lighting in all car park areas?


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3. Can security lights be set to automatically activate and deactivate?


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4. Are security lights on a separate electrical circuit to the main facility?


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5. Do employees and volunteers working after dark have access to parking that is close to the building?


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6. Does landscaping around the building and car park provide limited places to conceal intruders?


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7. Are the entrances and exits to the car park marked?


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8. Is the surface of the car park and driveways free from potholes, cracks, and other trip hazards?


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9. Are external roads and the car park well drained to prevent flooding or the pooling of water?


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10. Are drainage grates in good order and free of debris?


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11. Is the required direction of traffic clearly defined and indicated by signs and/or painted roadways?


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12. Are traffic and speed restriction signs visible and free from obstruction?


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13. Are intersections marked?


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14. Are safe pedestrian areas marked?


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15. Are potential vehicle damage areas (e.g., corners and guardrails) marked?


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16. Are no parking areas marked?


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17. Is disabled parking designated and in priority zones?


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18. Are emergency and service vehicle parking areas designated and in priority locations?


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19. Are work vehicles parked in designated areas close to buildings and well-lit areas?


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Building Exterior And Boundary Perimeter

1. Are entrances and exits to the building marked?


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2. Are the entrances and exits to the building well-lit?


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3. Is an external duress alarm fitted?


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4. Is the surface of pathways and walkways even and free of potholes, cracks, or other tripping hazards?


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5. Are plants that could allow for the concealment of an intruder planted away from doorways and pathways?


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6. Are continuous, clear, accessible pathways maintained (i.e., no barriers or encroaching foliage)?


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7. Are pathways free from raised curbs and projections?


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8. Are pathways well drained to prevent flooding and the pooling of water?


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9. Are anti-slip surfaces installed on pathways?


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10. Are steps and changes of level clearly defined and indicated?


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11. Is there adequate lighting of pathways?


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12. Are waste bins provided and regularly emptied?


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13. Are windows secure and unbroken?


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14. Are walls, gates, and fences in good condition without gaps or protrusions?


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15. Are signs displayed to indicate security arrangements in place?


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16. Is the after-hours contact phone number visible on the external door?


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17. Are childproof locks fitted to gates where needed?


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Shade

1. Is there adequate protection from the sun?


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2. Is sunscreen provided to staff and clients who may have prolonged exposure to the sun?


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3. Are hats and other protective clothing worn by staff and contractors when working outside?


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Fixed Children’s Play Equipment

1. Is there impact-absorbing material under all equipment where the fall height could exceed 0.5 meters?


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2. Is the impact-absorbing fall zone free from objects and extends at least 2.5 meters beyond the perimeter of the equipment?


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3. Are accessible gaps higher than 600mm above ground either less than 100mm or more than 230mm?


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4. Are all handrails and grab rails between 19mm and 38mm in diameter?


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5. Are guardrails with vertical or solid infill provided for platforms over 1 meter high?


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6. Are there no protruding bolts, nails, or splinters?


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7. Is all equipment regularly checked to ensure it is safe and in good repair?


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Outdoor Garden Area

1. Are debris, dead or loose branches, and long grass cut or removed as necessary?


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2. Are gardens and grounds free of sharp objects (glass, metal, wood, needles, etc)?


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3. Are disposal containers provided for smokers, and is a smoking area indicated (if smoking is allowed within the boundary)?


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4. Is the storage area kept locked and free of material, obstructions, and rubbish?


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5. Are fire hoses appropriately checked and maintained?


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Emergency Risk Control

1. Is the assembly area for emergency evacuations marked?


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2. Are all emergencies that could require evacuation of the working area identified, and contingency plans developed?


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3. Are signals/instructions that will trigger an evacuation established and communicated?


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4. Are those responsible for activating alarms/warning signals nominated and informed?


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5. Are emergency procedures displayed in the workplace at appropriate locations?


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6. Are employees and volunteers informed about the emergency procedures and fully briefed where necessary?


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7. Are emergency procedures included in induction training for all new employees and volunteers?


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8. Is an evacuation route identified, and the needs of people with disabilities considered?


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9. Are assembly points identified and communicated to all employees and volunteers?


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10. Are procedures in place to ensure everyone (including clients, visitors, and contractors) is accounted for?


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11. Is a signal or instruction indicating "all clear" established, and a person nominated for this role?


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12. Are re-entry procedures established, and are persons nominated to manage this following the "all clear"?


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13. Are evacuation rehearsals held regularly and evaluated afterward to ensure the plans are being followed?


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14. Are procedures in place for defusing the threat, back-up, reporting, retreating to safe areas, and calling the police?


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15. Is a person nominated to take charge in case of any violence-related emergency?


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16. Is there a procedure in place to handle bomb threats, armed hold-ups, and abusive telephone calls?


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17. Are home visit and emergency call-out procedures in place and followed?


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Occupational Violence

1. Are there procedures for referral and assessment of clients?


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2. Are written criteria used to determine the types of clients the service will accept and those to be referred elsewhere?


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3. Are clients assessed for their potential to be aggressive and violent (risk profile)?


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4. Do referring organizations provide written information regarding client behaviour and history of violent behaviour?


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5. Is referral information verified, and further information sought from family, carers, teachers, or doctors?


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6. Is relevant information communicated to staff and volunteers?


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7. Are services reduced or discontinued for clients who present a level of risk that cannot be managed with existing resources?


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8. Are procedures followed for referring clients to appropriate services for treatment of psychiatric, illicit drug use, and/or alcohol issues?


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9. Is the day-to-day behavioural status of higher-risk clients monitored and recorded, with relevant information communicated to the next shift of employees/volunteers?


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10. Are joint procedures developed with the police to manage clients and/or visitors who pose a high and ongoing risk for violence?


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11. Are procedures developed and followed for staff and volunteers working alone or off-site?


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12. Are inexperienced employees paired with experienced employees, especially when doing home visits to clients?


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13. Does employee clothing not add to the risk of injury during a violent incident (e.g., the wearing of earrings, scarves, and ties)?


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14. Are procedures developed and followed for disputes and grievances between employees, volunteers, and management?


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15. Are client dispute resolution procedures in place?


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16. Are items that could be used as a weapon securely placed out of reach of clients and visitors?


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17. Are client medication procedures in place if applicable?


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18. Are procedures in place for handling clients' cash and personal items?


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19. Are procedures in place to ensure clients are never given an employee’s personal details?


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20. Have employees working with high-risk client groups been advised to consider obtaining a silent telephone number?


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21. Are policies in place that clearly state that employees and volunteers are prohibited from engaging in a personal and/or sexual relationship with clients?


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Security Processes

1. Are security procedures for all premises developed and followed day and night?


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2. Is access at night restricted to as few entrances as possible?


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3. Are arrangements made to ensure employees do not need to access outside storage areas at night?


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4. Are arrangements made to enable employees to park close to the building at night?


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5. Is personal property stored in a secure place?


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6. Is a register of visitors and other persons on-site (e.g., contractors) provided and maintained as a requirement of entry?


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7. Is a cash handling system in place?


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8. Is limited cash kept on the premises?


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9. Is cash stored in a secure location out of sight of the public and clients?


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10. Is there a procedure for the safe transportation of cash when bank deposits or withdrawals are made?


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Post Incident Processes

1. Is psychological support available, including debriefing and counselling?


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2. Are post-incident procedures in place, including transportation home for injured workers and communication with the family?


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3. Are incident report templates developed and available to staff?


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4. Is WorkSafe ACT notified of incidents and logged if a logbook is available?


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Employees Working Off-Base

1. Do employees have access to functional communication equipment, e.g., mobile telephones or radios if working away from the building?


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2. Is communication equipment checked daily, and is a logbook available?


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3. Is there a procedure in place requiring communication equipment to be switched on at all times when working away from the building, and emergency numbers are programmed into phones?


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4. Are there procedures in place requiring staff working away from the building to call in frequently (e.g., on arrival and departure from a client's home)?


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5. Is there a procedure in place for if contact is lost or if employees do not make contact when expected?


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6. Are code words established for off-site employees to indicate they are in a threatening situation?


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7. Are risk assessments of client behaviour and the home undertaken before employees undertake home visits alone?


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8. Do employees carry official photo identification?


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9. Are employees trained in dealing with aggressive clients and conflict resolution techniques?


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10. Is there a joint procedure in place with the police that if necessary (e.g., domestic violence situations), police back-up is promptly provided?


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11. Is there a procedure in place requiring employees to immediately withdraw from a situation if they feel they are at risk?


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12. Are employees trained in in-home visit procedures (e.g., maintaining a clear line of exit, keeping car keys and diary secure, parking car to enable speedy exit)?


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Work Vehicles

1. Are vehicles viewed annually, and are thus recorded in a logbook?


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2. Are vehicle records (registration, insurance, services, etc.) maintained and recorded in a logbook?


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3. Is a roadside assistance scheme available for staff?


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4. Are there procedures in place requiring drivers to check tires and fuel levels before leaving the base?


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5. Are random vehicle safety checks conducted and recorded?


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6. Is an incident kit, including first aid equipment, kept in each vehicle?


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7. Is there an incident reporting and investigation system in place and implemented following road traffic accidents?


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8. Are vehicles fitted with safety devices (e.g., front & side airbags, adjustable headrests, etc.)?


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9. Are hydraulic devices fitted to vehicles that carry people with disabilities (e.g., appropriate wheelchair access)?


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10. Is a cargo barrier in place in station wagons and hatchbacks?


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11. Is there a procedure in place requiring heavy or bulky freight to be stored in the boot or separated from passengers by cargo barriers?


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12. Are hands-free mobile kits installed in vehicles for receiving calls?


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13. Is there a procedure in place requiring staff to pull over and stop the vehicle before making a phone call?


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14. Is a functioning fire extinguisher fitted to each vehicle?


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Transporting Clients

1. Is the client's risk profile assessed before transportation, and if deemed necessary, is additional escort provided?


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2. Is there a procedure in place to require drivers to use the inside lane to facilitate safe emergency stopping of the vehicle?


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3. Is there a procedure in place to ensure clients are not seated directly behind the driver?


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4. Are drivers trained in emergency procedures, including immobilizing the vehicle?


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5. Are potential weapons such as cigarette lighters removed and/or placed in the boot?


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6. Do employees who regularly transport clients have up-to-date first aid certificates?


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7. Is there a procedure requiring staff and clients to wear a seatbelt at all times?


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8. Are childproof locks installed on car doors?


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9. Are employees trained in manual handling techniques?


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Security

1. Are there adequate locks on all external doors?


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2. Are there adequate locks on all external windows?


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3. Are all keys registered, and records kept identifying people holding them at all times?


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4. Is an alarm system installed and functional?


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5. Is emergency communication provided where appropriate (e.g., duress alarm or intercom)?


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6. Are window and door security screens fitted?


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7. Do signs and physical barriers indicate boundaries between public and restricted areas?


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8. Are emergency procedures and evacuation points clearly displayed?


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9. Is public access restricted to objects that could be used as a weapon?


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10. Is cash kept in a secure place out of view of clients/visitors?


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11. Are areas where an intruder/aggressor could hide identified and communicated to staff?


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12. Are secure cupboards, lockers, or drawers provided for staff and volunteers to keep personal items safe?


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13. Are emergency phone numbers clearly displayed on every telephone?


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14. Is a "safe haven" provided where staff can quickly and safely access a phone in an emergency?


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15. Do client consultation areas have 2 exits and a window or 2-way mirror?


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16. Is there only one public access point in use at night?


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17. Is there visual access to outside areas near doorways (e.g., view-hole, glass panel, closed-circuit camera)?


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Floors/Aisles/Exits

1. Are entrances and steps in good order?


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2. Are entrances, doorways, stairs, and steps kept free from obstruction?


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3. Are handrails installed where appropriate at entrance/exit steps and ramps?


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4. Is there wheelchair access to the building?


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5. Is there wheelchair access to the upper floors?


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6. Are floor coverings in good order?


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7. Are floors even, with no cracks, dips, or holes?


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8. Are floors clean and not slippery?


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9. Are signs available and always placed to indicate wet floors after cleaning?


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10. Are computers and other electrical leads and cables kept clear of aisles and walkways?


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11. Are aisles and walkways free from obstructions (e.g., boxes, rubbish bins, etc.)?


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Stairs/Landings/Lifts

1. Is the lighting adequate?


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2. Is there a good visual contrast between the steps?


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3. Are slip-resistant strips installed on step edges?


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4. Are handrails installed and at an appropriate height?


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5. Is there minimal variation between step height and step depth (horizontal)?


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6. Are stairs and steps clear of obstruction?


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7. Are ramps installed for wheelchair access?


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8. Are lifts operational and reliable?


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9. Are lifts regularly maintained with maintenance logs?


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10. Is there an emergency alarm and/or telephone installed in lifts?


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11. Are fire stairs easily accessible?


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Lighting And Indoor Climate

1. Is lighting provided for vision adjustment from sunlight to indoors?


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2. Is lighting for all indoor work areas sufficient and suitable for work performed?


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3. Are light switches accessible?


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4. Is task lighting provided for close and/or detailed work?


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5. Are overhead lights shielded to minimize glare?


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6. Are stairwells and exits well-lit?


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