WHS Checklist Template

Use this WHS Checklist as a template for internal inspections, to ensure your workplace compliance with Australia's WHS (Work Health & Safety) regulations.

WHS Checklist Template



Security

1. Are there adequate locks on all external doors?


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2. Are there adequate locks on all external windows?


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3. Are all keys registered, and records kept identifying people holding them at all times?


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4. Is an alarm system installed and functional?


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5. Is emergency communication provided where appropriate (e.g., duress alarm or intercom)?


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6. Are window and door security screens fitted?


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7. Do signs and physical barriers indicate boundaries between public and restricted areas?


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8. Are emergency procedures and evacuation points clearly displayed?


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9. Is public access restricted to objects that could be used as a weapon?


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10. Is cash kept in a secure place out of view of clients/visitors?


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11. Are areas where an intruder/aggressor could hide identified and communicated to staff?


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12. Are secure cupboards, lockers, or drawers provided for staff and volunteers to keep personal items safe?


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13. Are emergency phone numbers clearly displayed on every telephone?


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14. Is a "safe haven" provided where staff can quickly and safely access a phone in an emergency?


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15. Do client consultation areas have 2 exits and a window or 2-way mirror?


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16. Is there only one public access point in use at night?


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17. Is there visual access to outside areas near doorways (e.g., view-hole, glass panel, closed-circuit camera)?


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Floors/Aisles/Exits

1. Are entrances and steps in good order?


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2. Are entrances, doorways, stairs, and steps kept free from obstruction?


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3. Are handrails installed where appropriate at entrance/exit steps and ramps?


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4. Is there wheelchair access to the building?


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5. Is there wheelchair access to the upper floors?


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6. Are floor coverings in good order?


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7. Are floors even, with no cracks, dips, or holes?


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8. Are floors clean and not slippery?


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9. Are signs available and always placed to indicate wet floors after cleaning?


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10. Are computers and other electrical leads and cables kept clear of aisles and walkways?


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11. Are aisles and walkways free from obstructions (e.g., boxes, rubbish bins, etc.)?


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Stairs/Landings/Lifts

1. Is the lighting adequate?


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2. Is there a good visual contrast between the steps?


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3. Are slip-resistant strips installed on step edges?


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4. Are handrails installed and at an appropriate height?


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5. Is there minimal variation between step height and step depth (horizontal)?


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6. Are stairs and steps clear of obstruction?


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7. Are ramps installed for wheelchair access?


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8. Are lifts operational and reliable?


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9. Are lifts regularly maintained with maintenance logs?


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10. Is there an emergency alarm and/or telephone installed in lifts?


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11. Are fire stairs easily accessible?


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Lighting And Indoor Climate

1. Is lighting provided for vision adjustment from sunlight to indoors?


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2. Is lighting for all indoor work areas sufficient and suitable for work performed?


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3. Are light switches accessible?


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4. Is task lighting provided for close and/or detailed work?


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5. Are overhead lights shielded to minimize glare?


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6. Are stairwells and exits well-lit?


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7. Is the temperature maintained at a comfortable level throughout indoor areas?


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8. Are air conditioning filters (if required) cleaned regularly?


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9. Is the air quality acceptable (no fumes, odours, or particles)?


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10. Is there adequate ventilation (e.g., an air conditioning system that draws in fresh air)?


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11. Are WHS-compliant fans available if required?


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Bathrooms/Toilets

1. Are there adequate toilets for men and women?


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2. Are toilets provided for people with disabilities?


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3. Are nappy change facilities available?


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4. Are toilet and bathroom facilities cleaned regularly?


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5. Are washbasins and liquid soap available?


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6. Are paper towels or air dryers available and working?


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7. Is toilet paper available with spare paper rolls readily accessible?


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8. Are sanitary towel disposal units available in women’s toilets?


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9. Is the air quality acceptable (no fumes, or odours)?


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10. Are facilities well-ventilated?


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Kitchen And Lunch Rooms

1. Are suitable eating/tea break facilities provided?


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2. Is food stored appropriately (e.g., refrigerated where required)?


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3. Are cooking facilities clean and in good working order?


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4. Are workbenches clean?


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5. Are there locked cupboards and/or drawers for knives and other sharp objects?


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6. Do kitchen staff wear protective clothing where appropriate?


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7. Do kitchen staff wear gloves when handling food?


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8. Are exhaust fans above cooking units functional and clean?


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9. Is electrical equipment in good condition (check leads)?


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10. Are anti-slip floor surfaces provided?


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11. Are floors free of water and grease?


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12. Is the dishwasher (if applicable) regularly cleaned?


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13. Are microwaves and other ovens regularly cleaned?


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14. Are tea towels regularly washed?


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15. Is a paper towel available?


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16. Are sponges regularly changed and stored where drainage can occur?


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Security General Housekeeping

1. Are work areas kept clean and tidy?


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2. Are carpets regularly vacuumed?


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3. Are materials and equipment stored safely?


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4. Are rubbish bins/recycled paper bins emptied regularly?


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5. Are employees/volunteers provided with PPE for cleaning tasks (e.g., use of disposable gloves)?


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6. Are appropriate containers provided for the disposal of "sharps"?


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7. Are procedures in place for cleaning up spills and breakages?


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Hazardous Substances

1. Are Material Safety Data Sheets (MSDS) available for all hazardous substances in the workplace?


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2. Is a hazardous substances register kept (and up to date)?


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3. Are procedures in place to dispose of all chemicals appropriately?


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4. Are hazardous substances kept in a locked cupboard or drawers?


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5. Are all chemicals and other dangerous substances clearly labelled?


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6. Are emergency procedures in place and promoted to all employees/volunteers?


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7. Have all employees been instructed in the correct use of hazardous substances and provided with any necessary PPE?


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8. Are fire extinguishers (of the correct type) located close to chemical storage areas?


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9. Are facilities to deal with chemical spills or splashes maintained nearby to areas of chemical use (e.g., clinic or sick bay)?


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Storage

1. Are materials stored in racks, cupboards, compactus, storage rooms, or bins wherever possible?


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2. Is storage designed to minimize manual handling?


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3. Are floors in storage areas free from rubbish and packaging materials?


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4. Are files and document boxes stored securely and appropriately?


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First Aid

1. Is the First Aid kit clearly labelled and complete as required?


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2. Is the First Aid kit easy to access for all employees?


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3. Are all employees aware of where the First Aid kit is kept?


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4. Are the names of trained first aiders clearly displayed?


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5. Are disposable gloves available and used for the treatment of all injuries?


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6. Is a register of injuries kept?


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7. Are incident reporting procedures in place?


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Workstations/Office Furniture

1. Are there no broken or unstable furniture items?


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2. Are there no sharp edges on desks, tables, or equipment?


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3. Are filing cabinets and cupboards stable and secured to the wall to prevent tipping where necessary?


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4. Is furniture not blocking aisles?


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5. Are desks ergonomically designed?


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6. Is the desk at the correct height for the work performed?


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7. Is there sufficient legroom beneath the desk?


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8. Is the desk uncluttered?


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9. Are chairs adjustable for height and lumbar support?


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10. Are footrests available?


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11. Have chairs been adjusted to suit the individual using them?


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12. Are there procedures for computer use (i.e., getting up and moving around every hour)?


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Workplace Layout

1. Is a document holder provided for continuous keying (typing and reading) work?


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2. Is there a telephone connection nearby?


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3. Are frequently used items located within comfortable reach?


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4. Are computers and other cables secure beneath the work surface?


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5. Is the computer monitor at the recommended height?


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6. Are the keyboard and mouse positioned correctly?


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7. Is there adequate space between the items of furniture?


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8. Is there adequate space for staff and clients in passageways?


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Electricity And Electrical Equipment 

1. Are switchboards and electrical equipment in safe condition?


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2. Are electrical installations and equipment regularly inspected or tested and tagged as safe?


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3. Are records kept of all electrical inspections, testing, and repairs?


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4. Is there a procedure in place for the immediate withdrawal of any item thought to be faulty, and is a warning notice posted where necessary?


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5. Are plugs, sockets, and switches in safe places and free from obvious defects (e.g., loose, broken, overheating)?


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6. Are electrical leads free from kinks, frays, loose, or exposed wires or leads?


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7. Is there an adequate number of power points for appliances and equipment in use?


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8. Are electrical cords secured behind skirting covers or pinned to skirting boards (i.e., not dangling or trailing on the ground)?


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9. Are electrical cords not exposed to moisture?


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10. Is earth leakage protection installed?


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11. Are main and isolating switches signed and accessible?


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12. Are power tools, power boards, and extension leads regularly maintained and in safe condition?


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Safe Rooms

1. Does the door have a handle that can be pulled closed and locked?


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2. Is there a double lock on the door?


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3. Is there an exit from the room other than the entry door?


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4. Is there a telephone in the room?


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Fire Exits And Procedures

1. Are smoke detectors and alarms appropriately located and in working order?


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2. Are fire exits accessible?


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3. Are there appropriate exit signs?


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4. Are fire exits and stairwells uncluttered?


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5. Are fire exits unlocked during working hours?


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6. Are fire extinguishers located as appropriate for the building area and accessibility requirements?


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7. Are fire extinguishers regularly serviced, and are service dates recorded on tags?


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8. Are fire blankets provided where appropriate?


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9. Are regular fire drills held, and is staff participation documented?


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10. Are staff trained in the use of fire extinguishers?


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11. Are fire wardens identified (e.g., by a hard hat), and are their names displayed in the workplace?


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Noise

1. Is equipment regularly maintained, and are records kept?


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2. Are main and isolating switches signed and accessible?


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3. Are power tools, power boards, and extension leads maintained regularly, and are records kept?


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4. Are noise reduction mechanisms installed in high noise areas (e.g., photocopier room)?


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5. Is ear protection equipment provided for high-intensity noise activities?


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Photocopiers

1. Is photocopier equipment regularly maintained?


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2. Is noisy equipment enclosed or isolated from employees, volunteers, and clients?


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3. Is the exhaust fan above the photocopier operational?


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4. Are clear instructions provided for the removal of paper jams with clear warnings about how hot the equipment may be?


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Residential

1. Is there privacy for clients and employees for example, by not having a stereo in the same room?


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2. Are kitchen safety rules displayed and understood?


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3. Are house rules displayed and understood?


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4. Are residents informed of curfew times and do they comply with these?


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5. Are visitors informed of house rules and do they comply with these?


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6. Is the drug and alcohol policy displayed and enforced?


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7. Is the house cleaning and hygiene satisfactory throughout the residential environment?


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8. Are emergency procedures in place and understood by employees, volunteers, and residents?


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Vehicle Parking

1. Are vandal-resistant security lights installed in car parks?


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2. Is there adequate lighting in all car park areas?


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3. Can security lights be set to automatically activate and deactivate?


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4. Are security lights on a separate electrical circuit to the main facility?


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5. Do employees and volunteers working after dark have access to parking that is close to the building?


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6. Does landscaping around the building and car park provide limited places to conceal intruders?


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7. Are the entrances and exits to the car park marked?


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8. Is the surface of the car park and driveways free from potholes, cracks, and other trip hazards?


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9. Are external roads and the car park well drained to prevent flooding or the pooling of water?


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10. Are drainage grates in good order and free of debris?


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11. Is the required direction of traffic clearly defined and indicated by signs and/or painted roadways?


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12. Are traffic and speed restriction signs visible and free from obstruction?


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13. Are intersections marked?


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14. Are safe pedestrian areas marked?


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15. Are potential vehicle damage areas (e.g., corners and guardrails) marked?


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16. Are no parking areas marked?


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17. Is disabled parking designated and in priority zones?


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18. Are emergency and service vehicle parking areas designated and in priority locations?


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19. Are work vehicles parked in designated areas close to buildings and well-lit areas?


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Building Exterior And Boundary Perimeter

1. Are entrances and exits to the building marked?


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2. Are the entrances and exits to the building well-lit?


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3. Is an external duress alarm fitted?


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4. Is the surface of pathways and walkways even and free of potholes, cracks, or other tripping hazards?


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5. Are plants that could allow for the concealment of an intruder planted away from doorways and pathways?


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6. Are continuous, clear, accessible pathways maintained (i.e., no barriers or encroaching foliage)?


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7. Are pathways free from raised curbs and projections?


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8. Are pathways well drained to prevent flooding and the pooling of water?


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9. Are anti-slip surfaces installed on pathways?


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10. Are steps and changes of level clearly defined and indicated?


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11. Is there adequate lighting of pathways?


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12. Are waste bins provided and regularly emptied?


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13. Are windows secure and unbroken?


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14. Are walls, gates, and fences in good condition without gaps or protrusions?


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15. Are signs displayed to indicate security arrangements in place?


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16. Is the after-hours contact phone number visible on the external door?


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17. Are childproof locks fitted to gates where needed?


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Shade

1. Is there adequate protection from the sun?


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2. Is sunscreen provided to staff and clients who may have prolonged exposure to the sun?


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3. Are hats and other protective clothing worn by staff and contractors when working outside?


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Fixed Children’s Play Equipment

1. Is there impact-absorbing material under all equipment where the fall height could exceed 0.5 meters?


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2. Is the impact-absorbing fall zone free from objects and extends at least 2.5 meters beyond the perimeter of the equipment?


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3. Are accessible gaps higher than 600mm above ground either less than 100mm or more than 230mm?


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4. Are all handrails and grab rails between 19mm and 38mm in diameter?


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5. Are guardrails with vertical or solid infill provided for platforms over 1 meter high?


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6. Are there no protruding bolts, nails, or splinters?


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7. Is all equipment regularly checked to ensure it is safe and in good repair?


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Outdoor Garden Area

1. Are debris, dead or loose branches, and long grass cut or removed as necessary?


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2. Are gardens and grounds free of sharp objects (glass, metal, wood, needles, etc)?


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3. Are disposal containers provided for smokers, and is a smoking area indicated (if smoking is allowed within the boundary)?


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4. Is the storage area kept locked and free of material, obstructions, and rubbish?


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5. Are fire hoses appropriately checked and maintained?


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Emergency Risk Control

1. Is the assembly area for emergency evacuations marked?


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2. Are all emergencies that could require evacuation of the working area identified, and contingency plans developed?


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3. Are signals/instructions that will trigger an evacuation established and communicated?


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4. Are those responsible for activating alarms/warning signals nominated and informed?


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5. Are emergency procedures displayed in the workplace at appropriate locations?


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6. Are employees and volunteers informed about the emergency procedures and fully briefed where necessary?


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7. Are emergency procedures included in induction training for all new employees and volunteers?


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8. Is an evacuation route identified, and the needs of people with disabilities considered?


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9. Are assembly points identified and communicated to all employees and volunteers?


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10. Are procedures in place to ensure everyone (including clients, visitors, and contractors) is accounted for?


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11. Is a signal or instruction indicating "all clear" established, and a person nominated for this role?


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12. Are re-entry procedures established, and are persons nominated to manage this following the "all clear"?


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13. Are evacuation rehearsals held regularly and evaluated afterward to ensure the plans are being followed?


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14. Are procedures in place for defusing the threat, back-up, reporting, retreating to safe areas, and calling the police?


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15. Is a person nominated to take charge in case of any violence-related emergency?


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16. Is there a procedure in place to handle bomb threats, armed hold-ups, and abusive telephone calls?


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17. Are home visit and emergency call-out procedures in place and followed?


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Occupational Violence

1. Are there procedures for referral and assessment of clients?


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2. Are written criteria used to determine the types of clients the service will accept and those to be referred elsewhere?


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3. Are clients assessed for their potential to be aggressive and violent (risk profile)?


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4. Do referring organizations provide written information regarding client behaviour and history of violent behaviour?


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5. Is referral information verified, and further information sought from family, carers, teachers, or doctors?


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6. Is relevant information communicated to staff and volunteers?


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7. Are services reduced or discontinued for clients who present a level of risk that cannot be managed with existing resources?


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8. Are procedures followed for referring clients to appropriate services for treatment of psychiatric, illicit drug use, and/or alcohol issues?


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9. Is the day-to-day behavioural status of higher-risk clients monitored and recorded, with relevant information communicated to the next shift of employees/volunteers?


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10. Are joint procedures developed with the police to manage clients and/or visitors who pose a high and ongoing risk for violence?


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11. Are procedures developed and followed for staff and volunteers working alone or off-site?


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12. Are inexperienced employees paired with experienced employees, especially when doing home visits to clients?


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13. Does employee clothing not add to the risk of injury during a violent incident (e.g., the wearing of earrings, scarves, and ties)?


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14. Are procedures developed and followed for disputes and grievances between employees, volunteers, and management?


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15. Are client dispute resolution procedures in place?


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16. Are items that could be used as a weapon securely placed out of reach of clients and visitors?


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17. Are client medication procedures in place if applicable?


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18. Are procedures in place for handling clients' cash and personal items?


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19. Are procedures in place to ensure clients are never given an employee’s personal details?


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20. Have employees working with high-risk client groups been advised to consider obtaining a silent telephone number?


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21. Are policies in place that clearly state that employees and volunteers are prohibited from engaging in a personal and/or sexual relationship with clients?


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Security Processes

1. Are security procedures for all premises developed and followed day and night?


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2. Is access at night restricted to as few entrances as possible?


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3. Are arrangements made to ensure employees do not need to access outside storage areas at night?


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4. Are arrangements made to enable employees to park close to the building at night?


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5. Is personal property stored in a secure place?


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6. Is a register of visitors and other persons on-site (e.g., contractors) provided and maintained as a requirement of entry?


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7. Is a cash handling system in place?


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8. Is limited cash kept on the premises?


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9. Is cash stored in a secure location out of sight of the public and clients?


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10. Is there a procedure for the safe transportation of cash when bank deposits or withdrawals are made?


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Post Incident Processes

1. Is psychological support available, including debriefing and counselling?


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2. Are post-incident procedures in place, including transportation home for injured workers and communication with the family?


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3. Are incident report templates developed and available to staff?


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4. Is WorkSafe ACT notified of incidents and logged if a logbook is available?


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Employees Working Off-Base

1. Do employees have access to functional communication equipment, e.g., mobile telephones or radios if working away from the building?


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2. Is communication equipment checked daily, and is a logbook available?


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3. Is there a procedure in place requiring communication equipment to be switched on at all times when working away from the building, and emergency numbers are programmed into phones?


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4. Are there procedures in place requiring staff working away from the building to call in frequently (e.g., on arrival and departure from a client's home)?


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5. Is there a procedure in place for if contact is lost or if employees do not make contact when expected?


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6. Are code words established for off-site employees to indicate they are in a threatening situation?


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7. Are risk assessments of client behaviour and the home undertaken before employees undertake home visits alone?


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8. Do employees carry official photo identification?


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9. Are employees trained in dealing with aggressive clients and conflict resolution techniques?


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10. Is there a joint procedure in place with the police that if necessary (e.g., domestic violence situations), police back-up is promptly provided?


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11. Is there a procedure in place requiring employees to immediately withdraw from a situation if they feel they are at risk?


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12. Are employees trained in in-home visit procedures (e.g., maintaining a clear line of exit, keeping car keys and diary secure, parking car to enable speedy exit)?


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Work Vehicles

1. Are vehicles viewed annually, and are thus recorded in a logbook?


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2. Are vehicle records (registration, insurance, services, etc.) maintained and recorded in a logbook?


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3. Is a roadside assistance scheme available for staff?


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4. Are there procedures in place requiring drivers to check tires and fuel levels before leaving the base?


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5. Are random vehicle safety checks conducted and recorded?


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6. Is an incident kit, including first aid equipment, kept in each vehicle?


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7. Is there an incident reporting and investigation system in place and implemented following road traffic accidents?


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8. Are vehicles fitted with safety devices (e.g., front & side airbags, adjustable headrests, etc.)?


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9. Are hydraulic devices fitted to vehicles that carry people with disabilities (e.g., appropriate wheelchair access)?


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10. Is a cargo barrier in place in station wagons and hatchbacks?


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11. Is there a procedure in place requiring heavy or bulky freight to be stored in the boot or separated from passengers by cargo barriers?


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12. Are hands-free mobile kits installed in vehicles for receiving calls?


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13. Is there a procedure in place requiring staff to pull over and stop the vehicle before making a phone call?


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14. Is a functioning fire extinguisher fitted to each vehicle?


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Transporting Clients

1. Is the client's risk profile assessed before transportation, and if deemed necessary, is additional escort provided?


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2. Is there a procedure in place to require drivers to use the inside lane to facilitate safe emergency stopping of the vehicle?


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3. Is there a procedure in place to ensure clients are not seated directly behind the driver?


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4. Are drivers trained in emergency procedures, including immobilizing the vehicle?


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5. Are potential weapons such as cigarette lighters removed and/or placed in the boot?


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6. Do employees who regularly transport clients have up-to-date first aid certificates?


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7. Is there a procedure requiring staff and clients to wear a seatbelt at all times?


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8. Are childproof locks installed on car doors?


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9. Are employees trained in manual handling techniques?


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Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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