Vendor Quality Audit Checklist

Use this comprehensive Vendor Quality Audit Checklist to systematically evaluate the quality systems and compliance of the vendors in your supply chain.

Vendor Quality Audit Checklist



General Information

1. Vendor Code:


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4. Vendor Name:


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5. Vendor Address:


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Person 1
Person 2
Person 3
Products/Services

1. Description 1


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2. Description 2


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3. Description 3


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4. Description 4


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Quality System Compliance To

1. Quality System Compliance To


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Customer 1

1. Customer


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2. Product/Service


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Customer 2

1. Customer


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2. Product/Service


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Customer 3

1. Customer


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2. Product/Service


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Personnel 1

3. Education/Experience


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Personnel 2

3. Education/Experience


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Personnel 3

3. Education/Experience


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Approvals 1

1. Company


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4. Comments


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Approvals 2

1. Company


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4. Comments


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Approvals 3

1. Company


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4. Comments


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Supplier Quality System

1. Is there an up-to-date Quality Manual?


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2. Are there Quality Procedures/Work Instructions?


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3. Is there quality planning/program for each product/order?


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4. Is there a process to assure all personnel are aware of the procedures?


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5. Do customers have access to quality management system documentation?


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6. Are the documents required by the quality management system controlled?


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7. Are documents changes coordinated with the customer?


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8. Is there a procedure to define the method for controlling records?


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9. Are records available for review by customers?


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10. Is there a configuration management process in place? (see ISO10007 for guidance)


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11. Is there a documented quality policy?


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12. Is the responsibility and authority of the quality parties defined?


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13. Are there quality reviews at management level?


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14. Does the management representative have the freedom/responsibility to resolve matters pertaining to quality?


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15. Is there a plan for training/certification of employees and is it implemented?


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16. Are the actual training/certifications made documented?


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17. Is each new order reviewed?


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18. Is each change to an order reviewed?


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19. Are there development and testing procedures?


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20. Are there up-to-date development planning documents?


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21. Is there a requirements specification for each order?


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22. Do the development documents undergo a process of review and approval prior to their release?


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23. Are Design Reviews conducted and documented?


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24. Are the development products undergoing test and validation?


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25. Are changes documented and approved?


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26. Are key characteristics identified per design or contract requirements?


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27. Is all pertinent data that is required to allow the product to be identified, manufactured, inspected, used and maintained defined? (i.e., drawings, part lists, specs, etc.)


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28. Are docs/drawings reviewed and approved by authorized parties prior their release?


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29. Is there an up-to-date list of docs/drawings revision?


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30. Are obsolete docs/drawings removed?


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31. Are docs/drawings changes reviewed and approved by the same parties who approved the original ones?


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32. Is there a process of assessment/certification of new suppliers?


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33. Does the process define actions to take when dealing with suppliers that do not meet the requirements?


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34. Is there a method to assure that the suppliers and their sub-tire suppliers are using approved special process sources?


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35. Is there a process of suppliers’ performance assessment?


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36. Are records of the performance assessments available for review?


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37. Is there an up-to-date list of certified suppliers (ASL)?


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38. Does the function that has the responsibility for approving supplier quality systems also have the authority to disapprove those suppliers?


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39. Are docs/drawings (specs and quality requirements) attached to each order?


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40. May the customer/representative of the customer perform inspection at the suppliers (and sub-tiers) premises


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41. Do purchase orders to your subcontractors define all processing and testing requirements?


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42. Are suppliers required to submit objective evidence of the quality of the product (e.g., COC, test reports, etc)


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43. Is there an incoming inspection activity to review the required documentation or inspect the product upon receipt?


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44. Is there a program whereby verification of the product is delegated to the supplier?


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45. Is there a mechanism for service to delivered products


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46. Are process controls and control plans in place where key characteristics have been identified?


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47. Are the latest possible in-process verification points been identified?


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48. Are variable measurements taken, particularly for key characteristics?


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49. Are production and service provisions carried out under controlled conditions? And do the controlled conditions include: A. Accountability for all products during manufacture?


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50. Are production and service provisions carried out under controlled conditions? And do the controlled conditions include: B. Evidence that all manufacturing and inspection operations have been completed?


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51. Are production and service provisions carried out under controlled conditions? And do the controlled conditions include: C. FOD prevention, detection and removed?


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52. Are production and service provisions carried out under controlled conditions? And do the controlled conditions include: D. Monitoring and control of utilities and supplier such as water, compressed air electricity and chemical product to the extent that they affect product quality?


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53. Are production and service provisions carried out under controlled conditions? And do the controlled conditions include: E. Are there clear and concise work instructions?


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54. Does production documentation contain the following: A. drawings, parts list, process flow charts, etc.


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55. Does production documentation contain the following: B. A list of specific or non-specific tools and numerical control machines programs and instructions?


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56. Are the persons authorized to approve changes to production processes identified?


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57. Does the supplier identify and obtain acceptance of changes that require customer approval?


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58. Are changes that affect processes, production equipment, tools and programs documented?


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59. Are the changes to production processes assessed to confirm that the desired effect has been achieved without adversely effecting product quality?


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60. Are production equipment, tools and programs validated prior to use?


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61. Are there procedures requiring the production equipment, tools and programs to be inspected periodically?


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62. Are First Article inspections completed prior to production to validate the design data/specification?


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63. Where servicing is a specified requirement, does the services operation provide for: A. method of collecting and analysing in-service date


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64. Where servicing is a specified requirement, does the services operation provide for: B. a process for handling problems identified after delivery, (investigating, reporting, service information.


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65. Where servicing is a specified requirement, does the services operation provide for: C. control and updating technical documents


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66. Where servicing is a specified requirement, does the services operation provide for: D. approval, control and use of repair schemes


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67. Where servicing is a specified requirement, does the services operation provide for: E. process for off-site work, (at customer’s facility).


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68. Is there a configuration management system to identify any differences between the actual configuration and the agreed configuration?


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69. Is there a process for controlling acceptance authority media, e.g., stamps, electronic signatures, etc.


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70. Is there a unique identification for each product unit (catalog number/serial number)


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71. Is there a Traceability report for the items in each product unit (As Planned/As Build)


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72. Are there procedure for handling customer property


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73. Is there an up-to-date list of customer property


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74. Is the entrance/exit from storage areas controlled


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75. Is the packaging done in accordance to defined requirements/packaging specs


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76. Are delivered products accompanied by the docs required by customer


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77. Is the calibration method compliant with ISO-10012?


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78. Are there instructions for calibration/maintenance for each type of M&TE tool?


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79. Is there an up-to-date list of M & TE tools and their calibration history?


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80. Is there a periodical calibration plan and is it implemented (recall)


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81. Is an up-to-date calibration tag attached to each M&TE tool?


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82. Is there a plan for conducting internal quality audits and is it implemented?


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83. Is an audit report submitted for each audit, including required corrective actions?


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84. Is there follow-up on open corrective actions?


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85. Is there a process for monitoring and controlling identified key characteristics?


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86. Is there a process for documenting the measurement requirements for product or service acceptance?


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87. Are there sampling inspections made and according to which standard?


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88. Is there an SPC plan for processes and is it implemented


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89. Is there a positive recall system for product that is released prior to completion of all required measurement and monitoring activities?


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90. Is measurement requirements for product/service acceptance documented and does it include: A. Criteria for acceptance/rejection


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91. Is measurement requirements for product/service acceptance documented and does it include: B. Where in the sequence measurement and test operations are performed?


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92. Is measurement requirements for product/service acceptance documented and does it include: C. a record of the measurement results


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93. Is measurement requirements for product/service acceptance documented and does it include: D. type of measurement instruments required and use instructions


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94. Do records provide evidence that the product meets the defined requirements?


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95. Does the supplier perform First Article Inspections to include the inspection, verification and documentation of a representative item from the first production run of a new part?


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96. Does the documented procedure define the responsibility for review and the authority for dispositioning nonconforming product?


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97. Is there a process for approving the personnel to make decisions regarding disposition of nonconforming product?


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98. Is there a process of disposition of nonconforming material, with the participation of all involved parties (MRB board)


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99. Is the customer approving nonconforming material dispositions (if contractually required)


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100. Is nonconforming material identified by "Nonconforming Material" tag


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101. Is nonconforming material passed to segregated storage (MRB)


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102. Is there an up-to-date list of nonconforming material in the MRB segregation area


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103. Is there a mechanism for handling customer complaints


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104. Is there a mechanism for handling nonconforming product


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105. Is analysis Performed to identify root causes of problems/failures


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106. Is there action initiated to prevent recurrence of problems/failures


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107. Are problems/failures brought to management attention


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108. Is there a process for flowing down the corrective action requirement to a supplier when it is determined that the supplier is responsible?


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109. Is there a process for actions to be taken when timely or effective corrective actions are not achieved?


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Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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