Training Matrix Audit

Use this Training Matrix Audit Checklist to review training programs, matrix management, and staff compliance, ensuring professional development in teams on a monthly basis.

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Training Matrix Audit



Training Documentation

1. Is there a training matrix in place that tracks all required training for each staff member?


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2. Does the training matrix include mandatory training (e.g., safeguarding, infection control, manual handling)?


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3. Is the training matrix updated regularly and accessible to management for review?


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4. Are training completion dates, expiry dates, and renewal schedules clearly documented?


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5. Is there a documented schedule for upcoming training courses, renewals, and refresher sessions?


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6. Are records of individual staff training certifications securely stored and accessible?


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Staff Compliance And Training Status

1. Are all staff members compliant with mandatory training requirements as per CQC regulations and care home policy?


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2. Is there evidence that new staff members complete mandatory training during induction?


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3. Are there any staff members whose training is expired or due for renewal, and are they scheduled for upcoming training?


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4. Is there a process in place to identify staff members with overdue or soon-to-expire training?


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5. Are all high-risk areas of training (e.g., safeguarding, first aid, fire safety) fully compliant for all staff?


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6. Are there documented follow-up actions for staff who have not completed required training on time?


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Training Categories

1. Does the training matrix track both mandatory and optional training (e.g., professional development courses)?


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2. Are staff trained in specific roles (e.g., fire marshals, first aiders) clearly identified in the matrix?


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3. Is there evidence that staff with specialised roles (e.g., medication administration, dementia care) have received relevant training?


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4. Is mandatory training on key areas such as infection control, health and safety, safeguarding, and moving and handling included in the matrix?


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5. Does the matrix include refresher training for long-term staff to ensure ongoing competence in core areas?


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6. Are courses for professional development, such as leadership or specialist care, tracked in the matrix?


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Training Compliance With Regulations And Policies

1. Does the training matrix reflect the care home’s internal training policy and CQC’s Regulation 18 (Staffing) requirements?


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2. Is there evidence that staff training is aligned with regulatory requirements, including the Care Act 2014 and Health and Safety at Work Act 1974?


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3. Are mandatory training courses in line with Skills for Care recommendations for care home staff?


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4. Is there documentation that all staff members are aware of the care home’s mandatory training requirements?


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5. Is the training matrix reviewed regularly to ensure compliance with current legislation and best practices?


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6. Are staff members given opportunities for continuous professional development (CPD) as part of their role?


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Staff Training And Competence

1. Is there evidence that staff who have completed training are competent in the skills and knowledge gained?


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2. Are staff members regularly assessed or evaluated on their performance following training (e.g., competency checks, practical assessments)?


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3. Is there a system in place to monitor the effectiveness of training (e.g., post-training feedback, audits)?


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4. Are staff provided with feedback on their training performance and areas for improvement?


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5. Is there documentation that staff are given opportunities to request additional training or professional development?


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6. Are there procedures in place for retraining or reassigning staff who fail to demonstrate competence in key areas?


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Communication And Staff Involvement

1. Are staff members informed of upcoming training requirements and deadlines?


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2. Is there evidence that staff are engaged in their own professional development, including requesting additional training where needed?


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3. Are staff given opportunities to provide feedback on the quality and relevance of training they receive?


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4. Is there a process for staff to raise concerns if they feel they have not received adequate training in a particular area?


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5. Are staff made aware of any changes to mandatory training requirements and given adequate time to complete necessary courses?


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6. Are staff involved in discussions about their training and career development during supervision and appraisals?


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Incident Reporting And Follow-Up

1. Have any incidents occurred due to gaps in staff training (e.g., errors in care delivery, health and safety breaches)?


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2. Were these incidents reported, investigated, and documented?


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3. Have follow-up actions been taken to address training gaps identified during incidents (e.g., retraining, process updates)?


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4. Are staff members who have been involved in incidents related to insufficient training reassessed and provided with additional support?


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5. Is there a process in place to track incidents and use this data to identify training needs across the care home?


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Learning And Improvement

1. Has the care home’s training programme been updated based on audit outcomes or feedback from staff and residents?


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2. Is there evidence of continuous improvement in the staff training process?


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3. Are lessons learned from training-related incidents or audits communicated to staff, and are changes implemented?


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4. Is there documentation of any new training initiatives introduced based on evolving care needs or regulatory updates?


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5. Are staff encouraged to take part in continuous learning and professional development opportunities beyond mandatory training?


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Audit And Review Process

1. How often is the training matrix reviewed or audited?


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2. Are there regular internal audits to assess the effectiveness and accuracy of the training matrix?


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3. Have previous audits identified areas for improvement in the training process, and have those areas been addressed?


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4. Is there a system in place to track the outcomes of training audits and ensure recommendations are implemented?


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5. Are training compliance rates shared with management and used for future workforce planning?


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6. Are training records, including personal data on staff, handled in compliance with the Data Protection Act 2018?


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7. Is there a clear policy on how long training records are stored and when they are archived or deleted?


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8. Are training records only accessible to authorised personnel?


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Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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