Supplier Evaluation Checklist

Use this Supplier Factory Audit Form template to assess manufacturing facilities and quality processes of your existing or potential vendors or suppliers. This audit form helps you identify potential issues and risks, and determine the supplier's compliance with standards and regulations.

Supplier Evaluation Checklist



General Factory Information

1. Factory Name:


Photo Comment

2. Factory Address:


Photo Comment

3. Factory Representative (Title):


Photo Comment

4. Production Area / Blocks / Floors:


Photo Comment

5. Number of Staff / Production Workers:


Photo Comment

6. Years in Operation:


Photo Comment

7. Major Types of Produced:


Photo Comment

8. Major Production Facilities:


Photo Comment
Summary Of Major Audit Findings

1. Finding 1


Photo Comment

2. Finding 2


Photo Comment

3. Finding 3


Photo Comment
Conclusion

1. Overall Rating


Photo Comment
Quality Management System And Document Control

1. Has the factory established a quality management system covering applicable elements of the ISO9000 standards?


Photo Comment

2. Is the quality management system certified by third party?


Photo Comment

3. Is the quality functional head of the factory independent of other production functions?


Photo Comment

4. Are quality records available, complete and update?


Photo Comment

5. Are internal audits planned and documented?


Photo Comment

6. Are internal audits conducted to verify compliance and effectiveness of the quality management system? Are corrective actions proposed and implemented?


Photo Comment

7. Does factory management periodically review the quality management systems and set targets for continuous improvement?


Photo Comment

8. Are quality trends reported and analyzed to find out the root cause of major quality problems? Are corrective and prevention actions proposed and implemented?


Photo Comment

9. Has the factory established a document control procedure for quality related manuals, procedures, work instructions, specifications, records, etc.?


Photo Comment
Procurement

1. Is there a dedicated department for procurement of raw materials and other indirect materials used for production?


Photo Comment

2. Is there a complete bill of materials (BOM) or part list available for each item manufactured?


Photo Comment

3. Are approved specifications available for raw materials and components purchased?


Photo Comment

4. Does the raw material or component specification include requirements of applicable safety standards and client’s specific requirements?


Photo Comment

5. Are purchasing staff aware of the safety and client specific requirements in the specifications and able to communicate them effectively to the suppliers?


Photo Comment

6. Does the purchase order or sales contract always include or make reference to the relevant requirements of the approved raw material specifications?


Photo Comment

7. Is there procedure for approving suppliers and tracking of their quality performance? Are supplier evaluation records available and complete?


Photo Comment

8. Is an approved supplier list maintained? Are purchase orders placed on the approved suppliers only?


Photo Comment
Management Of Supplier/Subcontractors

1. Has the factory established procedure and criteria for selection and approval of subcontractors? Is an approved supplier/subcontractor list maintained?


Photo Comment

2. Has the factory communicated with the supplier/subcontractors all product requirements to ensure they understand and are capable of meeting them?


Photo Comment

3. Are supplier/subcontractors provided with update safety and quality specifications, approval samples and other relevant quality information for production?


Photo Comment

4. Where materials and components are consigned for subcontractors, are they inspected or verified for acceptance before delivery? Are inspection and testing records maintained?


Photo Comment

5. Where materials and components are sourced by subcontractors, are inspection and testing reports provided by the supplier/subcontractors for showing conformance to the quality and safety specifications?


Photo Comment

6. Is procedure established for incoming inspection and testing of production lots from supplier/subcontractors? Are inspection and testing records maintained?


Photo Comment

7. Are supplier/subcontractors evaluated regularly for performance and quality? Are evaluation records available and complete?


Photo Comment
Incoming Quality Control

1. Has the factory established incoming inspection procedures to assure all incoming materials conform to approval samples or specifications?


Photo Comment

2. Is there a segregated area with sufficient space, appropriate equipment and environment to perform incoming inspection?


Photo Comment

3. Are inspection criteria clearly defined and available for immediate reference? Do they match with the approved specifications?


Photo Comment

4. Where it is not possible to verify the quality and safety characteristics by inspection, is there procedure for suppliers to provide testing documents for lot acceptance?


Photo Comment

5. Are procedure and criteria established for raw materials and components exempt for incoming inspection check? Can the exemption criteria adequately safeguard the final product safety?


Photo Comment

6. Are incoming QC staff properly trained and knowledgeable to perform incoming inspection?


Photo Comment

7. Are inspection records available, complete and with conclusion of acceptance or reject?


Photo Comment

8. Are records maintained for incoming raw material lot verification, disposition or return to suppliers?


Photo Comment

9. Are incoming materials come from the approved suppliers only?


Photo Comment
In-Process Quality Control

1. Is there a manufacturing flowchart or production plan for each product?


Photo Comment

2. Are all materials, production operations and check points included?


Photo Comment

3. Are work instructions posted for each operation and approval samples available in the work area for immediate reference by the production workers and QC staff?


Photo Comment

4. Are machine settings and parameters defined and checked regularly by in-process QC? Are check records available?


Photo Comment

5. Are critical manufacturing processes defined with proper operation set-up and quality control measures to ensure output quality?


Photo Comment

6. Does the factory have effective measures in the assembly lines for preventing missing part defects in the finished products?


Photo Comment

7. Does the factory have a procedure for controlling the use of regrind materials in the injection molding process?


Photo Comment

8. Are in-process inspection criteria clearly defined and available for immediate reference by in-process QC? Are they matched with the safety standards and client’s requirements?


Photo Comment

9. Are in-process QC staff properly trained and knowledgeable to perform incoming inspection?


Photo Comment

10. Are in-process inspection records available, complete, traceable to the production lot, and with conclusion of acceptance or reject?


Photo Comment
Final Quality Control

1. Are inspection procedures established for final inspection?


Photo Comment

2. Do the acceptance criteria match with applicable safety standards and clients’ requirements?


Photo Comment

3. Are approval samples and product specifications available for immediate reference by QC?


Photo Comment

4. Is the sampling plan used for final inspection adequate for assurance of product quality and safety?


Photo Comment

5. Are inspection staff properly trained and knowledgeable to perform final inspection?


Photo Comment

6. Are final inspection records available, complete, traceable to production lots, and with conclusion of acceptance or reject?


Photo Comment
Control Of Measurement And Test Equipment

1. Has the organization a documented procedure to ensure control, calibration and maintenance of inspection, measuring and test equipment? (This includes gages and test equipment used by operators, inspectors, testers, tool-room, maintenance and labs.)


Photo Comment

2. Are testing and measuring equipment able to meet the precision and tolerances of the intended testing methods?


Photo Comment

3. Are calibration program with schedule setup for regular checking of testing equipment? Are labels showing the calibration status available on each piece of testing equipment?


Photo Comment

4. Are equipment calibrated either in-house with proper calibration procedures or through outside competent bodies? Are calibration reports maintained and traceable to national or international standards?


Photo Comment

5. Are laboratory staff properly trained and knowledgeable to perform testing and calibration?


Photo Comment
Control Of Non-Conforming Products

1. Are procedures established for control of non-conforming raw material lots?


Photo Comment

2. Are rejected lots or lots pending for rework, sorting or scrap clearly identified with labels or tags and segregated from other accepted lots?


Photo Comment

3. Are designated areas assigned for holding non-conforming lots and clearly marked?


Photo Comment

4. Is there procedure for releasing non-conforming lots for production or shipment? Are the releasing criteria do not compromise product safety in any way?


Photo Comment

5. Are records for releasing of non-conforming lots for production or shipment maintained and with proper approval?


Photo Comment

6. Is there procedure established for rework and sorting of rejected lots to ensure they are properly re-inspected or verified by testing for acceptance?


Photo Comment

7. Are records available for scrap with quantity matching with the rejected lot?


Photo Comment

8. Is there control to prevent any defect parts or process throw-offs from being mixed or returned to the normal production output?


Photo Comment
Lot Identification And Traceability

1. Are lot numbers or batch codes assigned and clearly marked on raw material, semi-finished, and finished product lots for traceability purpose?


Photo Comment

2. Are production records maintained for identifying all raw materials for each lot?


Photo Comment
Production Facilities And Equipment

1. Does the factory possess production facilities for the major manufacturing processes of the type of toys to produce?


Photo Comment

2. Are machines and equipment in good working conditions and well maintained? Are they capable and properly set up to perform the operation as intended?


Photo Comment

3. Are appropriate tools and fixtures available to perform the operation as intended?


Photo Comment

4. Are production machines and equipment periodically maintained, calibrated and checked for proper running?


Photo Comment

5. Does the factory have a maintenance team with adequate skills and technical knowledge? Are they ready for any emergency repair works at the production areas?


Photo Comment

6. Has the factory established a preventive maintenance program for all major production facilities?


Photo Comment

7. Are machines, equipment or work stations under maintenance properly identified for work stoppage?


Photo Comment
Plant Layout, Housekeeping And Workflow

1. Are manufacturing processes and production lines set up with adequate space, proper layout and workflow as necessary?


Photo Comment

2. Is the work areas clean, tidy and free of excessive dust and odors?


Photo Comment

3. Is there adequate space for aisles, transportation of materials, and storage areas available in the production areas?


Photo Comment

4. Is there adequate lighting and ventilation in production areas? Is temperature and environment control exercised in areas where special process requirements are necessary?


Photo Comment

5. Are designated containers available in the work areas to store defect parts or throw-offs from the workstations or production lines?


Photo Comment

6. Are raw materials, semi-finished goods and packed cartons stored away from walls and off the floor on pallets?


Photo Comment

7. Are designated areas for employees’ eating, drinking or smoking well identified and separated from production areas?


Photo Comment

8. Are drinking cups, eating utensils or other personal belongings stored properly and away from the work areas?


Photo Comment
Material Handling And Storage

1. Are materials warehouses enclosed, clean and tidy?


Photo Comment

2. Are materials stored in appropriate containers with adequate protection from damage or contamination?


Photo Comment

3. Are materials properly marked with identification labels in the storage areas?


Photo Comment

4. Are materials in the warehouse in good conditions without damage, dirt, rust or other defects?


Photo Comment

5. Are hazardous chemicals stored separately in a dangerous goods warehouse with restricted access?


Photo Comment

6. Has shelf-life been established for degradable raw materials such as paints and chemicals? Are expiry dates marked on the containers?


Photo Comment

7. Does the factory adopt First-In-First-Out (FIFO) policy for raw materials consumption?


Photo Comment

8. Are proper inventory records maintained?


Photo Comment
Material Safety Control

1. Supplier should establish appropriate procedures to the control limit of toxic substances to meet LC’s requirement.


Photo Comment

2. The supplier shall define and implement procedures to ensure all materials meet all quality and safety requirements.


Photo Comment

3. Whether the supplier signed the DOC to ensure all materials conform to LC’s requirements.


Photo Comment

4. Has Certificate of Compliance from Supplier for every raw material Batch


Photo Comment

5. Every batch of raw material must have a passing 3rd party test report


Photo Comment

6. Is there a specified area for quarantining incoming?


Photo Comment

7. Every paint batch must have individual batch code


Photo Comment

8. Follow receiving quality control procedures including; inspection, labeling, recording and verifying


Photo Comment

9. Follow batch paint segregation procedures including; identification and labeling


Photo Comment

10. Only passed material allowed in factory production floor


Photo Comment

11. Follow record keeping procedures including traceability and filing for 5 years minimum


Photo Comment

Is this sample what you are looking for?
Sign up to use & customise this template, or create your own custom checklist:

Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

Easy inspection app for your digital checklists