Supplier Evaluation Checklist

Use this Supplier Factory Audit Form template to assess manufacturing facilities and quality processes of your existing or potential vendors or suppliers. This audit form helps you identify potential issues and risks, and determine the supplier's compliance with standards and regulations.

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Food & Hospitality
Supplier Evaluation Checklist

General Factory Information

Summary Of Major Audit Findings

Conclusion

Quality Management System And Document Control

Procurement

Management Of Supplier/Subcontractors

Incoming Quality Control

In-Process Quality Control

Final Quality Control

Control Of Measurement And Test Equipment

1. Has the organization a documented procedure to ensure control, calibration and maintenance of inspection, measuring and test equipment? (This includes gages and test equipment used by operators, inspectors, testers, tool-room, maintenance and labs.)

Photo Comment

Control Of Non-Conforming Products

Lot Identification And Traceability

Production Facilities And Equipment

Plant Layout, Housekeeping And Workflow

Material Handling And Storage

Material Safety Control

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Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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Supplier Evaluation Checklist

Use this Supplier Factory Audit Form template to assess manufacturing facilities and quality processes of your existing or potential vendors or suppliers. This audit form helps you identify potential issues and risks, and determine the supplier's compliance with standards and regulations.

1. Factory Name:

2. Factory Address:

3. Factory Representative (Title):

4. Production Area / Blocks / Floors:

5. Number of Staff / Production Workers:

6. Years in Operation:

7. Major Types of Produced:

8. Major Production Facilities:

1. Finding 1

2. Finding 2

3. Finding 3

1. Overall Rating

1. Has the factory established a quality management system covering applicable elements of the ISO9000 standards?

2. Is the quality management system certified by third party?

3. Is the quality functional head of the factory independent of other production functions?

4. Are quality records available, complete and update?

5. Are internal audits planned and documented?

6. Are internal audits conducted to verify compliance and effectiveness of the quality management system? Are corrective actions proposed and implemented?

7. Does factory management periodically review the quality management systems and set targets for continuous improvement?

8. Are quality trends reported and analyzed to find out the root cause of major quality problems? Are corrective and prevention actions proposed and implemented?

9. Has the factory established a document control procedure for quality related manuals, procedures, work instructions, specifications, records, etc.?

1. Is there a dedicated department for procurement of raw materials and other indirect materials used for production?

2. Is there a complete bill of materials (BOM) or part list available for each item manufactured?

3. Are approved specifications available for raw materials and components purchased?

4. Does the raw material or component specification include requirements of applicable safety standards and client’s specific requirements?

5. Are purchasing staff aware of the safety and client specific requirements in the specifications and able to communicate them effectively to the suppliers?

6. Does the purchase order or sales contract always include or make reference to the relevant requirements of the approved raw material specifications?

7. Is there procedure for approving suppliers and tracking of their quality performance? Are supplier evaluation records available and complete?

8. Is an approved supplier list maintained? Are purchase orders placed on the approved suppliers only?

1. Has the factory established procedure and criteria for selection and approval of subcontractors? Is an approved supplier/subcontractor list maintained?

2. Has the factory communicated with the supplier/subcontractors all product requirements to ensure they understand and are capable of meeting them?

3. Are supplier/subcontractors provided with update safety and quality specifications, approval samples and other relevant quality information for production?

4. Where materials and components are consigned for subcontractors, are they inspected or verified for acceptance before delivery? Are inspection and testing records maintained?

5. Where materials and components are sourced by subcontractors, are inspection and testing reports provided by the supplier/subcontractors for showing conformance to the quality and safety specifications?

6. Is procedure established for incoming inspection and testing of production lots from supplier/subcontractors? Are inspection and testing records maintained?

7. Are supplier/subcontractors evaluated regularly for performance and quality? Are evaluation records available and complete?

1. Has the factory established incoming inspection procedures to assure all incoming materials conform to approval samples or specifications?

2. Is there a segregated area with sufficient space, appropriate equipment and environment to perform incoming inspection?

3. Are inspection criteria clearly defined and available for immediate reference? Do they match with the approved specifications?

4. Where it is not possible to verify the quality and safety characteristics by inspection, is there procedure for suppliers to provide testing documents for lot acceptance?

5. Are procedure and criteria established for raw materials and components exempt for incoming inspection check? Can the exemption criteria adequately safeguard the final product safety?

6. Are incoming QC staff properly trained and knowledgeable to perform incoming inspection?

7. Are inspection records available, complete and with conclusion of acceptance or reject?

8. Are records maintained for incoming raw material lot verification, disposition or return to suppliers?

9. Are incoming materials come from the approved suppliers only?

1. Is there a manufacturing flowchart or production plan for each product?

2. Are all materials, production operations and check points included?

3. Are work instructions posted for each operation and approval samples available in the work area for immediate reference by the production workers and QC staff?

4. Are machine settings and parameters defined and checked regularly by in-process QC? Are check records available?

5. Are critical manufacturing processes defined with proper operation set-up and quality control measures to ensure output quality?

6. Does the factory have effective measures in the assembly lines for preventing missing part defects in the finished products?

7. Does the factory have a procedure for controlling the use of regrind materials in the injection molding process?

8. Are in-process inspection criteria clearly defined and available for immediate reference by in-process QC? Are they matched with the safety standards and client’s requirements?

9. Are in-process QC staff properly trained and knowledgeable to perform incoming inspection?

10. Are in-process inspection records available, complete, traceable to the production lot, and with conclusion of acceptance or reject?

1. Are inspection procedures established for final inspection?

2. Do the acceptance criteria match with applicable safety standards and clients’ requirements?

3. Are approval samples and product specifications available for immediate reference by QC?

4. Is the sampling plan used for final inspection adequate for assurance of product quality and safety?

5. Are inspection staff properly trained and knowledgeable to perform final inspection?

6. Are final inspection records available, complete, traceable to production lots, and with conclusion of acceptance or reject?

1. Has the organization a documented procedure to ensure control, calibration and maintenance of inspection, measuring and test equipment? (This includes gages and test equipment used by operators, inspectors, testers, tool-room, maintenance and labs.)

2. Are testing and measuring equipment able to meet the precision and tolerances of the intended testing methods?

3. Are calibration program with schedule setup for regular checking of testing equipment? Are labels showing the calibration status available on each piece of testing equipment?

4. Are equipment calibrated either in-house with proper calibration procedures or through outside competent bodies? Are calibration reports maintained and traceable to national or international standards?

5. Are laboratory staff properly trained and knowledgeable to perform testing and calibration?

1. Are procedures established for control of non-conforming raw material lots?

2. Are rejected lots or lots pending for rework, sorting or scrap clearly identified with labels or tags and segregated from other accepted lots?

3. Are designated areas assigned for holding non-conforming lots and clearly marked?

4. Is there procedure for releasing non-conforming lots for production or shipment? Are the releasing criteria do not compromise product safety in any way?

5. Are records for releasing of non-conforming lots for production or shipment maintained and with proper approval?

6. Is there procedure established for rework and sorting of rejected lots to ensure they are properly re-inspected or verified by testing for acceptance?

7. Are records available for scrap with quantity matching with the rejected lot?

8. Is there control to prevent any defect parts or process throw-offs from being mixed or returned to the normal production output?

1. Are lot numbers or batch codes assigned and clearly marked on raw material, semi-finished, and finished product lots for traceability purpose?

2. Are production records maintained for identifying all raw materials for each lot?

1. Does the factory possess production facilities for the major manufacturing processes of the type of toys to produce?

2. Are machines and equipment in good working conditions and well maintained? Are they capable and properly set up to perform the operation as intended?