Pre-Event Site Inspection Checklist

This Pre-Event Site Inspection Checklist helps you prepare your event sites by conducting checks on safety, accessibility, site layout, media, and more.

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Pre-Event Site Inspection Checklist



General

1. Is the site capacity determined?


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2. Is the gradient/flat space assessed?


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3. Are the number, location, and signage of entrances and exits checked?


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Access

1. Are the parking facilities for staff, suppliers, the public, and event attendees, including accessible parking facilities checked?


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2. Are the collection/drop-off points for event attendees checked?


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3. Are the collection/drop-off points for suppliers and performers checked?


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4. Is access to public transport considered, (what, where, and how far/easy is it for patrons to access) checked?


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5. Are designated taxi ranks and points for buses checked including arrangements for arrivals and holding?


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6. Are accessible entrances and exits for seniors, people with disabilities, families with prams, or small children, etc., checked?


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7. Are the accessible routes within the event site, including signage, checked?


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8. Are pedestrian-only routes checked?


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Safety

1. Are lost children facilities (process and locations) checked?


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2. Are first aid facilities (process and locations) checked?


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3. Is the security (individual security locations and main control points) checked?


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4. Are emergency vehicle access and routes checked?


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5. Are emergency entrance and exit routes and evacuation areas checked?


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6. Is parking for emergency vehicles checked?


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7. Is the availability and location of fire safety equipment checked?


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8. Are secure areas for handling/managing cash checked?


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9. Are secure areas for confiscated goods, and hazardous and dangerous substances checked?


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10. Are power cords in good condition and adequately secured, including lawful height overhead?


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11. Are trip hazards eliminated or managed through signage and barriers?


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Site Layout

1. Is the layout of the event operations center checked?


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2. Are staff facilities and private areas/storage checked?


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3. Are contractor/performer private areas/storage checked?


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4. Is the fencing/barriers layout, including those around the site perimeter, checked?


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5. Are information booths checked?


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6. Are ticket collection points (if applicable) checked?


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7. Are food and beverage outlets checked?


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8. Are additional catering arrangements for traveling staff/suppliers/performers checked?


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9. Is the layout of the licensed area and liquor outlets (if applicable) checked?


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10. Are lost property facilities checked?


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11. Is the setup of tents, marquees, seating, or other temporary structures checked, along with how they can be secured whether weighted or pegged?


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12. Are toilets and hand-washing facilities checked?


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13. Is access to water/bubbler facilities checked?


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14. Are rubbish facilities (including recycling) and routes for rubbish removal and cleaning checked?


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15. Is access to on-site vehicles and allowed routes checked?


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16. Are audio facilities (on-site/preferred suppliers) checked?


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17. Are the stage and fencing facilities (location on-site/preferred suppliers) checked?


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18. Is the control of the main power, water, and gas checked?


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19. Are backup generators checked?


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20. Is the lighting (especially for night events) checked?


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21. Is the direction of direct sunlight checked?


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General Site Signage

1. Is clear directional signage for main entertainment precincts provided?


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2. Is signage for toilets and amenities checked?


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3. Are parking facilities, public transport, and taxi ranks checked?


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4. Are first aid, security, and lost children checked?


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5. Are trip hazards highlighted or signed?


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Media

1. Are media areas checked?


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2. Are press opportunities checked?


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3. Are dedicated 'press' sites/rooms/viewing areas checked?


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4. Is access to IT equipment and broadcast facilities checked?


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Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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