Pharmacy Internal Audit

This checklist has been designed to be used by pharmacists who own / operate / work in pharmacies to perform extensive self-audits and assure compliance with regulations. Some of the aspects audited include substance management, prescribing practices, invoice management, etc.

Download as free PDF

GET A DEMO
SIGN UP TO USE TEMPLATE
SIGN UP

Pharmacy Internal Audit



Pharmacist

1. Is a notice conspicuously displayed on the premises detailing the name and registration number of the responsible pharmacist?


Photo Comment

2. Does the notice also clearly display the fact that the pharmacist is currently charge of the registered pharmacy?


Photo Comment
Pharmacy Procedures

1. Is there adequate and up-to-date SOP in place for arrangements to ensure that medicinal products are ordered, stored, prepared, sold by retail, supplied in circumstances corresponding to retail sale, delivered outside the pharmacy and disposed in a safe and effective manner?


Photo Comment

2. Is there adequate and up-to-date SOP in place for circumstances in which a member of pharmacy staff who is not a pharmacist may give advice about medicinal products?


Photo Comment

3. Is there adequate and up-to-date SOP in place for the identification of members of pharmacy staff who are competent to perform specified tasks related to the pharmacy business?


Photo Comment

4. Is there adequate and up-to-date SOP in place for proper recordkeeping?


Photo Comment

5. Is there adequate and up-to-date SOP in place for applicable arrangements in the absence of the responsible pharmacist from the premises?


Photo Comment

6. Is there adequate and up-to-date SOP in place for steps to be taken when there is a change of responsible pharmacist at the premises?


Photo Comment

7. Is there adequate and up-to-date SOP in place if a complaint is made about the pharmacy business?


Photo Comment

8. Is there adequate and up-to-date SOP in place in case an incident occurs which may indicate that the pharmacy business is not running in a safe and effective manner?


Photo Comment

9. Is there adequate and up-to-date SOP in place for the manner in which changes to the pharmacy procedures are to be notified to the staff?


Photo Comment

10. Is there evidence that the pharmacy procedures are reviewed?


Photo Comment
Pharmacy Record

1. Is there evidence that the pharmacy records are accurate?


Photo Comment

2. Are the pharmacy records maintained for at least 5 years?


Photo Comment
Absence

1. Is the responsible pharmacist absent from the registered pharmacy only after prior notice?


Photo Comment
Staff Training

1. Are staff appropriately trained for the tasks undertaken?


Photo Comment
Service Provision

1. Are SOPs available where required?


Photo Comment

2. Do service provisions comply with best practices?


Photo Comment
Dispensing

1. Examine a random sample of medicines awaiting collection to ensure, for example, the use of appropriate advisory and cautionary warning labels, appropriate container, etc. Is the sample compliant with the Medicines Act 1968?


Photo Comment

2. Is there an adequate audit trail to identify the pharmacist responsible for the supply?


Photo Comment

3. Is there an adequate audit trail to identify other staff involved in the dispensing process?


Photo Comment

4. Are there adequate procedures in place for handling medication or dosage changes occurring mid-cycle?


Photo Comment

5. Are medicines supplied in MDS for domiciliary patients? If yes, are records maintained for the same?


Photo Comment

6. Are medicines supplied in MDS for patients in care homes? If yes, are records maintained for the same?


Photo Comment
Medicine Stock, Containers & Storage

1. Are medicines stored appropriately (i.e., in original boxes, fully labelled, no loose blisters, mixed batches and in an organised fashion)?


Photo Comment

2. Are only licensed medicines stocked?


Photo Comment

3. Are medicines stored in appropriate conditions (e.g., temperature, humidity etc.)?


Photo Comment

4. Are there adequate date checking procedures in operation?


Photo Comment

5. Are dispensing containers appropriately stored?


Photo Comment
Recordkeeping

1. Are private prescription records legally compliant?


Photo Comment

2. Are emergency supply records legally compliant?


Photo Comment

3. Are poison records legally compliant (including permits and other documentation where necessary)?


Photo Comment

4. Are records of sales of veterinary medicines legally compliant (Veterinary Medicines Regulations)?


Photo Comment

5. Are specials records legally compliant?


Photo Comment

6. Are there appropriate records of extemporaneously prepared products (incl. Methadone)?


Photo Comment

7. Does the pharmacy maintain an error log and systems for documenting and auditing dispensing errors that have reached the patient?


Photo Comment

8. Does the pharmacy maintain incident or near miss logs and systems for documenting and auditing errors picked up during the dispensing process?


Photo Comment

9. Does the pharmacy maintain records of clinical interventions / significant events?


Photo Comment
Waste Disposal

1. Are procedures in place for the safe disposal of returned medicines from individuals or households (includes care homes), including hazardous waste?


Photo Comment

2. Are medicines returned by patients clearly segregated before disposal?


Photo Comment

3. Are there procedures for the management of expired (out-of-date) pharmacy stock?


Photo Comment

4. Are staff trained to deal with waste and is appropriate protective equipment available (including gloves, overalls and materials to deal with spillages)?


Photo Comment
Chemicals

1. Are chemicals stored, labelled and supplied in compliance with the Chemicals (Hazard Information and Packaging for Supply) Regulations 2002?


Photo Comment

2. Are COSHH assessments available for hazardous chemicals stocked or supplied?


Photo Comment
Information Sources

1. Are accurate and adequate information services available?


Photo Comment

2. Is there a system for dealing with Drug Alerts?


Photo Comment

3. Is an information pack available for locums?


Photo Comment
Computer

1. Is the computer software regularly updated?


Photo Comment

2. Is the use of data registered in accordance with the legal Data Protection regulations?


Photo Comment

3. Are patient confidential computer records accessible only to staff who need access?


Photo Comment

4. Are computer records regularly backed up?


Photo Comment
General Premises Check

1. Fascia and front access to premises clean and regularly maintained?


Photo Comment

2. Shop area clean and well maintained?


Photo Comment

3. Dispensary area(s) clean and well maintained?


Photo Comment

4. Consultation room clean and well maintained?


Photo Comment

5. Is the pharmacy secure at all times?


Photo Comment

6. Stock rooms clean and well maintained?


Photo Comment

7. Other areas (e.g., toilets, external stores) clean and well maintained?


Photo Comment

Is this sample what you are looking for?
Sign up to use & customise this template, or create your own custom checklist:

Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

Seeing is Believing

Get a live demo customized to your unique needs, or get started with a 14-day FREE trial.

GET A DEMO
START FREE TRIAL
  • No credit card, no commitment.