Labor Law Compliance Checklist

Use this Labor Law Compliance Checklist to audit FLSA, ADA, FMLA, and Title VII requirements, identify HR risks, and document corrective actions.

Download as free PDF

GET A DEMO
SIGN UP TO USE TEMPLATE
SIGN UP

Labor Law Compliance Checklist



Audit Scope & Company Information

1. Is the company’s legal entity, workforce size, and locations documented?


Photo Comment

2. Are applicable federal and state labor laws identified for this location?


Photo Comment

3. Are relevant HR policies and employee handbooks available for review?


Photo Comment

4. Other observations for audit readiness


Photo Comment
FLSA Compliance (Wages, Hours & Classification)

1. Are all employees properly classified as exempt or non-exempt?


Photo Comment

2. Are time records complete, accurate, and retained according to policy?


Photo Comment

3. Are non-exempt employees paid at least minimum wage for all hours worked?


Photo Comment

4. Is overtime paid correctly for hours worked over 40 in a workweek?


Photo Comment

5. Are off-the-clock work, meal breaks, and rest breaks properly controlled?


Photo Comment

6. Are deductions from pay lawful and properly documented?


Photo Comment

7. Are child labor rules and work restrictions complied with (if applicable)?


Photo Comment
Title VII & ADA Compliance (Equal Employment & Accommodations)

1. Are anti-discrimination and anti-harassment policies documented and communicated?


Photo Comment

2. Are hiring, promotion, and termination decisions documented and job-related?


Photo Comment

3. Is there a documented process for reporting discrimination or harassment complaints?


Photo Comment

4. Are complaints investigated and outcomes documented?


Photo Comment

5. Are employees protected from retaliation after making a complaint?


Photo Comment

6. Is there a documented ADA accommodation request process?


Photo Comment

7. Are accommodation requests assessed through an interactive process?


Photo Comment

8. Are accommodation decisions and justifications documented?


Photo Comment

9. Are managers trained on discrimination, harassment, and accommodation obligations?


Photo Comment
FMLA Compliance (Leave Management)

1. Has the organization confirmed it is a covered employer?


Photo Comment

2. Is the FMLA poster displayed and policy included in the handbook?


Photo Comment

3. Is the 12-month leave calculation method defined and consistently applied?


Photo Comment

4. Are Eligibility & Rights notices (WH-381) issued within 5 business days?


Photo Comment

5. Is employee eligibility (12 months / 1,250 hours / 75-mile rule) verified?


Photo Comment

6. Are medical certifications requested, tracked, and handled confidentially?


Photo Comment

7. Is the Designation Notice (WH-382) issued on time?


Photo Comment

8. Is FMLA leave tracked accurately, including intermittent leave?


Photo Comment

9. Is there a policy for substitution of paid leave, and is it communicated?


Photo Comment

10. Are benefits maintained during leave, and payment obligations communicated?


Photo Comment

11. Are employees restored to the same or an equivalent position after leave?


Photo Comment

12. Are fitness-for-duty certifications required only where policy allows?


Photo Comment

13. Are managers trained to recognize potential FMLA situations?


Photo Comment

14. Are FMLA absences excluded from attendance or disciplinary systems?


Photo Comment

15. Are FMLA records kept confidential and retained for at least 3 years?


Photo Comment

16. Is the company free from interference or retaliation related to FMLA usage?


Photo Comment
Findings

1. Have compliance gaps or risks been clearly documented?


Photo Comment

2. Have corrective actions been defined with owners and deadlines?


Photo Comment

3. Are high-risk issues escalated to leadership or legal counsel?


Photo Comment

4. Is there a follow-up or re-audit plan for critical findings?


Photo Comment

5. Other observations


Photo Comment

Is this sample what you are looking for?
Sign up to use & customise this template, or create your own custom checklist:

Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

Easy inspection app for your digital checklists

  • Conduct inspections anytime, anywhere - even offline
  • Capture photos as proof of compliance or areas needing attention
  • Instantly generate and share detailed reports after the inspections
  • Assign & track follow-up tasks, view historical trends on a centralized dashboard
GET A DEMO
START FREE TRIAL
GoAudits care app