IT Asset Management Checklist

Use this IT Asset Management Checklist to track hardware and software, optimize asset use, and ensure software compliance with organizational requirements.

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IT Asset Management Checklist



Asset Inventory

1. Is there a centralized system for recording all IT assets?


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2. Are both hardware and software assets included in the inventory?


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3. Are assets uniquely tagged or barcoded for tracking?


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4. Are records updated when assets are added, moved, or retired?


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5. Is there a defined process for discovering and cataloging new devices?


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Lifecycle Management

1. Are asset lifecycles documented from procurement to disposal?


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2. Is there a process for tracking warranty and support expiration dates?


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3. Are assets reviewed regularly for performance, maintenance, or refresh cycles?


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4. Are retired or end-of-life assets properly documented and removed from systems?


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Procurement & Allocation

1. Is all asset procurement reviewed and approved through a defined workflow?


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2. Are assets assigned to individual users or departments upon issuance?


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3. Is there a record of asset allocation with dates and user IDs?


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4. Are procurement contracts and vendor details stored for reference?


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Compliance & Licensing

1. Are software licenses monitored and tracked for usage and expiration?


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2. Is there a process to ensure license compliance and avoid over-deployment?


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3. Are license keys and agreements stored securely and centrally?


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4. Is unlicensed or unauthorized software automatically flagged?


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Security & Access

1. Are asset configurations aligned with company security policies?


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2. Are endpoint protection and encryption installed on all applicable devices?


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3. Are devices linked to identity and access management systems for authentication?


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4. Is remote access restricted and monitored on all IT assets?


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Monitoring & Reporting

1. Is asset usage monitored in real time or at defined intervals?


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2. Are reports generated for asset health, compliance, and utilization?


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3. Are alerts configured for anomalies like unauthorized usage or missing devices?


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4. Is asset data used to inform budgeting and IT strategy?


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Maintenance & Support

1. Is there a schedule for preventive maintenance of hardware assets?


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2. Are incidents and service requests linked to individual assets?


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3. Are vendors or third-party maintainers documented for each asset?


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4. Is there a defined escalation process for critical asset failures?


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Asset Disposal

1. Is there a documented process for decommissioning IT assets?


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2. Are data sanitization or destruction procedures in place for disposed assets?


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3. Are disposal certificates or audit logs maintained for compliance?


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4. Is disposal environmentally compliant and secure?


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Policy & Governance 

1. Is there an IT asset management policy reviewed annually?


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2. Are roles and responsibilities defined for ITAM stakeholders?


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3. Are audits conducted regularly to ensure asset policy enforcement?


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4. Is training provided to staff involved in asset handling?


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Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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