ISO 45001 Audit Checklist

Have external/internal issues affecting OHS outcomes been identified?

Have the needs and expectations of workers and other interested parties been comprehended?

When determining the scope of the OH&S management system, were the following considered: • The issues and requirements in the above questions. • The planned/performed work related to those activities.

Has external/internal issues that affect our OHS outcomes been determined?

Has responsibility and accountability for all workplace/health activities and OHS outcomes been taken?

Are OH&S policy/objectives aligned with our organization’s overall direction?

Are OH&S requirements integrated into day-to-day organizational processes?

Are the availability of all necessary resources readily available?

Is the importance of OHS management communicated to the whole organization?

Are direction and support provided for individuals to contribute?

Is continual improvement fostered?

Have other relevant management roles to display leadership been empowered?

Is an OH&S-focused culture developed, led, and promoted?

Are workers aware that they will be praised (not penalized) for reporting incidents/hazards/risks?

Are processes for worker consultation and participation established and implemented?

Have health and safety committees been established?

Are responsibilities assigned, communicated, and documented?

Is a feedback loop/reporting system set up to track success?

Are goals aligned with legal guidelines?

Have competence requirements and training needs been established by setting up training and evaluating those training programs on an ongoing basis?

Are control measures determined and implemented?

Have incidents/nonconformities been investigated and have corrective actions been determined?

Has the success and continuous improvement of the OH&S management system been ensured?

Has a simple and scalable risk management and hazard ID system been developed?

Are responsibilities and accountabilities based on the person outlined and documented?

Are all policies and procedures up-to-date and easily accessible?

Are undesired effects prevented or minimized?

Are the risks and opportunities based on OH&S, operational, and legal requirements identified?

Is a system built for handling planned and unplanned changes in a controlled way?

Are ongoing and proactive processes established, implemented, and maintained for hazard identification?

Are social factors such as workload, work hours, victimization, harassment/bullying, leadership, and culture included in the above processes?

Are individuals with access to the workplace and their activities, including workers, contractors, visitors, and other persons identified?

Are those in the vicinity of the workplace who could be impacted by our activities identified?

Are all legal documents up-to-date and readily accessible?

Is the OHS management system established, implemented, and maintained through continuous improvement?

Are the necessary competencies for every role determined?

Is it ensured that workers are competent based on their education, training, or experience?

Are the necessary actions taken to provide and maintain the required training?

Are the appropriate documents retained and updated as evidence of competence?

Are workers aware of the OH&S policy and objectives?

Are workers aware of their role in the OH&S management system

Are workers aware of the benefits of improved OH&S performance

Are workers aware of the potential consequences of nonconformance?

Are workers aware of any incidents and the outcomes of investigations that are relevant to them?

Are workers aware of any hazards, risks, or actions that are relevant to them?

Are workers aware of their right to remove themselves from hazardous situations and the proper procedure to do so?

Is proper communication ensured by documenting all information required by ISO 45001?

Is proper communication ensured by creating, implementing, and maintaining processes needed for internal and external communications relevant to the OH&S management system?

Is proper communication ensured by clarifying and documenting the who, what, where, when, and how involved in those systems?

Is proper communication ensured by considering diversity aspects (e.g., gender, language, culture, literacy, disability) when mapping communication needs?

Are all required documents retained and ensured to be up-to-date and accessible?

Is the protection of these documents from loss of confidentiality, improper use, or loss of integrity ensured?

Have the necessary documents been maintained to have confidence that these processes have been carried out as planned?

Is work adapted to suit the workers?

Is training provided for eliminating hazards?

Is training provided for substituting with less hazardous processes, operations, materials, or equipment?

Is training provided for using engineering controls and reorganization of work?

Is training provided for using administrative controls, including training?

Is training provided for and using adequate personal protective equipment?

Are processes documented to ensure changes (i.e. locations, conditions, equipment, personnel, legal requirements) are handled in a controlled way?

Is coordination of procurement processes done to identify hazards and assess and control OH&S risks associated with working with contractors?

Are outsourcing arrangements consistent with legal requirements and with achieving our OH&S goals ensured?

Are processes established, implemented, and maintained to respond to potential emergency situations?

Is training, uptraining, and testing of those procedures conducted?

Are documents related to these procedures maintained and retained?

Have the methods for monitoring, measurement, analysis, and performance evaluation been determined?

Have the criteria against which OH&S performance been evaluated?

Have the guidelines for calibrating the necessary equipment been determined?

Has the time for monitoring and measuring to be performed determined?

Has the data that will be analyzed, evaluated, and communicated been determined?

Has it been determined where the testing, certification, and verification documents will be stored?

Are processes and documents in place to determine the frequency and methods for the evaluation of compliance?

Are the processes and documents available to evaluate compliance and take action if needed?

Are the processes and documents available to understand compliance status with legal requirements at all times?

Are internal audits conducted at planned intervals, with objective and impartial auditors?

Are the results of all audits made available to stakeholders and all interested parties?

How is action taken to address any issues?

Are all audit documents retained and updated?

Is there a system created for top management to review our OH&S management system at planned intervals?

Are the audit findings communicated to workers and interested parties, including opportunities to improve?

Has the determination of opportunities for improvement and implementation of the necessary actions occurred?

Are processes in place to report, investigate, and take action on incidents and nonconformities?

When an incident or nonconformity occurs • Is timely and appropriate action taken? • Is learning and action to prevent recurrence ensured? • Is the measurement of the response and search for ways to improve undertaken?

Are documents retained for the following: • The nature of incidents or nonconformities. • Subsequent actions taken. • The results and effectiveness of any actions?

Is there continuous improvement of our OH&S management system through the following: • Enhancing OH&S performance • Promoting an OH&S-focused culture • Encouraging and rewarding worker participation • Communicating the relevant results of continual improvement to workers • Maintaining and retaining documents demonstrating continual improvement?