Internal OHSMS Audit (AS/NZS4801:2001)

This OHSMS audit checklist is inline with the AS/NZ4801:2001 guidelines and can be used for internal assessments of the Occupational Health & Safety policy, plan, implementation and evaluation, as part of the wider Occupational health and safety management programme.

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Internal OHSMS Audit (AS/NZS4801:2001)

Health & Safety Policy

Planning

4. Procedures established, implemented and maintained to identify and provide access to all legal and other requirements that are directly applicable to the OHS issues related to its activities, products or services, including relevant relationships with contractors or suppliers.

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13. Procedures established to ensure that current plans are reviewed and amended to address changes at regular and planned intervals and whenever changes to activities, procedures or services of the organisation or significant changes in operating conditions occur.

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Implementation

4. A specific management representative is appointed, with defined roles, responsibilities and authority for establishing, implementing and maintaining OHSMS requirements and reporting on OHSMS performance to top management for review and improvement.

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Measurement & Evaluation

Management Review

3. Management reviews the continued relevance of and changes where appropriate, the policy, objectives, responsibilities and other elements of the OHSMS, in light of the OHSMS audit results, changing circumstances and commitment to continual improvement.

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Internal OHSMS Audit (AS/NZS4801:2001)

This OHSMS audit checklist is inline with the AS/NZ4801:2001 guidelines and can be used for internal assessments of the Occupational Health & Safety policy, plan, implementation and evaluation, as part of the wider Occupational health and safety management programme.

1. Authorized by top management.

2. Clearly states overall OHS objectives.

3. Appropriate to nature and scale of organization’s risks.

4. Commitment includes establishing measurable objectives and targets to ensure continued improvement aimed at eliminating work related injury and illness.

5. Commitment includes complying with relevant OHS legislation and other requirements placed on the organization or to which the organization subscribes.

6. Documented, implemented, maintained and communicated to all employees.

7. Available to all interested parties.

8. Periodically reviewed to ensure it remains relevant and appropriate to the organization.

1. Procedures established, implemented, documented and maintained for hazard identification, hazard/risk assessment and control of hazards/risks of activities, products and services over which the organisation has control or influence.

2. Methodology for hazard identification, hazard/risk assessment and control of hazards/risks, based on operational experience and commitment to eliminate workplace illness and injury.

3. Methodology up to date.

4. Procedures established, implemented and maintained to identify and provide access to all legal and other requirements that are directly applicable to the OHS issues related to its activities, products or services, including relevant relationships with contractors or suppliers.

5. Information up to date.

6. Communicate relevant information on legal and other requirements to employees.

7. Documented OHS objectives and targets established, implemented and maintained at each relevant function and level within the organization.

8. In establishing and reviewing OHS objectives, hazards and risks, technological options, operational and business requirements and views of interested parties are considered.

9. OHS objectives and targets are consistent with WHS policy, including commitment to measuring and improving OHS performance.

10. Management plans established and maintained for achieving objectives and targets.

11. Responsibility designated for achieving objectives and targets at relevant functions and levels of the organization.

12. Means and timeframes by which objectives and targets are to be achieved outlined.

13. Procedures established to ensure that current plans are reviewed and amended to address changes at regular and planned intervals and whenever changes to activities, procedures or services of the organisation or significant changes in operating conditions occur.

1. Management have identified and provided resources (human resources, specialized skills, technology, finances) required to implement, maintain and improve the OHSMS.

2. Areas of accountability and responsibility of all personnel involved in the operation of the OHSMS are defined, documented and communicated.

3. Areas of accountability and responsibility clarified for contractors.

4. A specific management representative is appointed, with defined roles, responsibilities and authority for establishing, implementing and maintaining OHSMS requirements and reporting on OHSMS performance to top management for review and improvement.

5. In consultation with employees, training needs have been identified relating to performing work activities competently, including OHS training.

6. Procedures are in place to ensure that OHS competencies are developed and maintained.

7. Procedures for OHS training are reflective of the characteristics and composition of workforce, which impacts on OHS management and responsibilities, hazards and risks.

8. All personnel (including contractors and visitors) have undertaken training appropriate to identified needs.

9. Training is delivered by persons with appropriate knowledge, skills and experience in OHS and training.

10. Documented procedures have been agreed to by employees for employee involvement and consultation in OHS issues.

11. Information about consultative arrangements is made available to interested parties.

12. Employees involved in developing, implementing and reviewing policies and procedures for hazard identification, hazard/risk assessment and control of hazards/risks.

13. Employees consulted when changes affect workplace OHS.

14. Employee and employer representatives received appropriate training to be effectively involved in developing, implementing and reviewing OHS arrangements.

15. Procedures developed to ensure that pertinent WHS information is communicated to and from employees and other interested parties.

16. Appropriate procedures established for relevant and timely reporting of information to ensure monitoring and performance improvements to OHSMS.

17. Reporting procedures include incidents and system failures.

18. Reporting procedures include hazard identification.

19. Reporting procedures include hazard/risk assessment.

20. Reporting procedures include preventive and corrective action.

21. Reporting procedures include statutory reporting requirements.

22. Information is established, implemented and maintained in a suitable medium (i.e. print or electronic) to describe the core elements of the management system and their interaction and provide direction to related documentation.

23. Procedures established, implemented and maintained for controlling relevant documents and data required to be stored.

24. Document control procedures ensure that documents can be readily located

25. Document control procedures ensure that documents are periodically reviewed, revised as necessary and approved for adequacy by competent and responsible personnel.

26. Document control procedures ensure that current versions of relevant documents and data are available at all locations where operations essential to effective functioning of OHSMS are performed.

27. Document control procedures ensure that obsolete documents and data are promptly removed from all points of issue and points of use or otherwise assured against unintended use.

28. Document control procedures ensure that archival documents and data retained for legal or knowledge preservation purposes or both are suitably identified.

29. Documentation and data are legible, dated (with dates of revision) and readily identifiable and maintained in an orderly manner for a specified period.

30. Procedures and responsibilities are established and maintained concerning the creation and modification of the various types of documents and data.

31. Organization precludes the use of obsolete documents.

32. A documented risk management process is established, implemented and maintained.

33. Hazard identification considers situation or events or combination of circumstances that has potential to give rise to injury or illness.

34. Hazard identification considers the nature of potential injury or illness relevant to the activity, product or service.

35. Hazard identification considers past injuries, incidents and illnesses.

36. The hazard identification process considers the way work is organized, managed and undertaken, and any changes that occur within these dimensions.

37. The hazard identification process considers the design of workplaces, work processes, materials, plant and equipment.

38. The hazard identification process considers workplaces, plant, equipment, and the fabrication, installation, commissioning, handling and disposal of materials.

39. The hazard identification process considers the purchasing of goods and services.

40. The hazard identification process considers the contracting and sub-contracting of plant, equipment, services and labor, including contract specification and responsibilities to and by contractors.

41. The hazard identification process considers the inspection, maintenance, testing, repair and replacement of plant and equipment.

42. For hazard/risk assessments, control priorities are assigned and based on established risk levels.

43. Hazards/risks identified through risk assessment, are controlled through the hierarchy of controls.

44. The process of hazard identification, hazard/risk assessment and the control of hazards/risks is subjected to documented evaluation of effectiveness and modified as necessary.

45. All potential emergency situations are identified and emergency procedures documented for preventing and mitigating associated illness and injury.

46. Emergency preparedness and response procedures are reviewed and revised where necessary, especially after the occurrence of incidents or emergency situations.

47. Emergency preparedness and response procedures are periodically tested.

1. Documented procedures are established, implemented and maintained to regularly monitor and measure the key characteristics of operations and activities that can cause illness and injury.

2. The effectiveness of monitoring and measurement methods is evaluated.

3. Appropriate equipment for monitoring and measuring OHS risks is identified, calibrated, maintained and stored as necessary and records retained in accordance with procedures.

4. Procedures are established, implemented and maintained to monitor the performance and effectiveness of relevant operational controls and conformance with organisational objectives and targets.

5. Procedures are established, implemented and maintained to monitor compliance with relevant OHS legislation.

6. Situations, where employee health surveillance is required, are identified, and appropriate systems are implemented.

7. Employees have access to individual health surveillance results.

8. Where required by legislation, the health of employees exposed to specific hazards is monitored and recorded.

9. Procedures are established, implemented and maintained for investigating, responding to and taking action to minimise any harm caused by incidents.

10. Procedures are established, implemented and maintained for investigating and responding to system failures.