Globalgap Checklist Version 6 - Smart QMS

Use the Globalgap Checklist Version 6 - Smart QMS to assess quality management systems to ensure global compliance standards for operational efficiency.

Globalgap Checklist Version 6 - Smart QMS



AQ 01 Site History And Site Management

1. AQ-Smart 01.03.01: Is farm management able to demonstrate awareness at the interview of compliance with legislation?


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AQ 25.01 Farmed Aquatic Species Welfare In Holding And Crowding Facilities, Including Live Well Boat Transfer, And/or Prior To Slaughter

1. AQ-Smart 25.01.01: Do workers responsible for harvest operations have appropriate training in farmed aquatic species welfare and handling techniques?


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2. AQ-Smart 25.01.02: Is the condition of the farmed aquatic species monitored regularly prior to transfer to the point of harvest, avoiding unnecessary stress on the farmed aquatic species?


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3. AQ-Smart 25.01.03: Is the oxygen level of the holding areas controlled and recorded?


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4. AQ-Smart 25.01.04: Are farmed aquatic species holding facilities, including live fish well boats, NOT contaminated by blood water, factory effluent, and/or spillage or discharge from marine traffic?


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AQ 25.02 Mortalities In Holding Facilities, Including Well Boats, And/or Prior To Slaughter

1. AQ-Smart 25.02.01: Does the producer have a plan to monitor and record trend analysis in mortality?


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2. AQ-Smart 25.02.02: Is there a contingency/action plan in place for the legal disposal of large-scale mortalities in case of a severe disease episode or mass mortality?


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3. AQ-Smart 25.02.03: Are mortalities recorded and removed from the holding areas, and are reasons for death recorded, where known?


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AQ 25.03 Escapes And Indigenous Species

1. AQ-Smart 25.03.01: Are measures in place to prevent the escape of farmed stock into the local watercourse and to prevent indigenous species' entry into the farmed aquatic species' holding areas?


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QMS 08: Outsourced Activities

1. QMS 08 a) Are there procedures in place to ensure that outsourced activities are carried out in accordance with the relevant GLOBALG.A.P. standards?


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2. QMS 08 b) Are records maintained to demonstrate that the competency of any subcontractor is assessed and meets the requirements of the relevant GLOBALG.A.P. standard?


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3. QMS 08 c) Do subcontractors work in accordance with the QMS-relevant procedures, as specified in service level agreements or contracts?


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4. QMS 08 d) If the PHU is subcontracted and holds a post-farm gate food safety certification recognized by the Global Food Safety Initiative (GFSI) for scope BIII, does the internal QMS auditor audit segregation, traceability, and postharvest treatments? Can the internal QMS auditor reaudit all applicable P&Cs if needed? If the subcontracted PHU is included in another GLOBALG.A.P. certification, can the QMS accept this certificate or decide to perform its own internal audit?


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FV 19 Hygiene

1. FV-Smart 19.01: Does the farm have a documented hygiene risk assessment?


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2. FV-Smart 19.02: Are documented hygiene procedures in place to minimize food safety risks?


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3. FV-Smart 19.03: Have all persons working on the farm received hygiene training?


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4. FV-Smart 19.04: Are smoking, eating, chewing, and drinking confined to designated areas?


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5. FV-Smart 19.05: Are clean toilets provided for workers, visitors, and subcontractors in the vicinity of their work?


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6. FV-Smart 19.06: Are handwashing facilities available for all workers, visitors, and subcontractors who come into direct contact with products?


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7. FV-Smart 19.07: Is an animal activity that may result in product contamination managed?


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8. FV-Smart 19.08: Are containers used for production and harvesting cleaned, maintained, and appropriate for use?


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AQ 02 Internal Documentation

1. AQ-Smart 02.01: Do site records demonstrate compliance with the standard for the last three months during the initial phase (initial certification body (CB) audit)?


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2. AQ-Smart 02.02: Is a documented system with procedures and work instructions covering all processes available and implemented?


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3. AQ-Smart 02.03: Do the aquaculture farm and production units have an organizational structure with defined responsibilities?


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4. AQ-Smart 02.05: Are records for auditing purposes up-to-date and kept for a minimum period of two years, unless a longer period is required?


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5. AQ-Smart 02.06: Is there a procedure in place to manage and control documents and records?


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6. AQ-Smart 02.07: Does the producer complete a minimum of one self-assessment/internal audit annually to the standard?


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7. AQ-Smart 02.08: Are effective corrective actions taken to address non-conformances detected during the self-assessments/internal audits?


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8. AQ-Smart 02.09: Is a continuous improvement plan documented?


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9. AQ-Smart 02.10: Is there evidence that a continuous improvement plan is implemented?


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AQ 26.01 Stunning And Bleeding

1. AQ-Smart 26.01.01: Is there feedback relating to animal welfare from the slaughter facility/primary processing plant to the farm?


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2. AQ-Smart 26.01.02: Is the slaughter method used specified in the aquaculture health plan (AHP) with consideration of the farmed aquatic species' welfare?


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3. AQ-Smart 26.01.03: Do harvesting workers receive farmed aquatic species welfare training in relation to the slaughter process?


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4. AQ-Smart 26.01.04: Are farmed aquatic species effectively stunned, with consideration of their welfare?


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5. AQ-Smart 26.01.05: When farmed aquatic species are bled, is this done immediately after stunning?


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AQ 26.02 Blood Waters

1. AQ-Smart 26.02.01: Is blood water collected and treated before disposal, ensuring it does not cause any veterinary or environmental threat?


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QMS 09: Registration Of Additional Members/Sites To The Certificate

1. QMS 09 a) Can new sites and members be added to a valid certificate, provided internal approval procedures are met? Is it the certificate holder’s responsibility to update the CB on any additions or withdrawals of members/sites from the list of approved members/sites?


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2. QMS 09 b) Can up to 10% of new members/sites in one year be added to the approved list without requiring further verification by the CB?


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3. QMS 09 c) If the number of approved members/sites increases by more than 10% in one year, are further CB farm audits required for the newly added members/sites, as well as an audit of the relevant part of the QMS before additional members/sites can be added?


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4. QMS 09 d) If newly registered farms increase the production area or quantity produced by more than 10% in one year, or if member/site changes exceed 10%, are further CB audits required for the new members/sites, as well as a CB audit of the relevant part of the QMS before they can be added?


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5. QMS 09 e) Is the minimum sample of new members/sites to be audited by the CB the square root of the number of new members/sites?


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6. QMS 09 f) If a new product is added to the certificate between surveillance or certification audits, is a CB audit required for the square root of the members/sites growing that product?


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FV 20.01 Risk Assessment And Training

1. FV-Smart 20.01.01: Is there a documented risk assessment for workers’ health and safety?


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2. FV-Smart 20.01.02: Does the farm have health and safety procedures?


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3. FV-Smart 20.01.03: Have all staff received health and safety training according to the risk assessment?


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FV 20.02 Hazards And First Aid

1. FV-Smart 20.02.01: Are accident and emergency procedures displayed and communicated?


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2. FV-Smart 20.02.02: Is safety advice for substances hazardous to workers’ health and safety immediately available and accessible?


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3. FV-Smart 20.02.03: Are first aid kits accessible at all permanent sites and fields near the work?


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4. FV-Smart 20.02.04: Is there always at least one person trained in first aid present on the farm whenever on-farm activities are being carried out?


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FV 20.03 Personal Protective Equipment

1. FV-Smart 20.03.01: Are workers, visitors, and subcontractors equipped with suitable personal protective equipment (PPE)?


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2. FV-Smart 20.03.02: Is personal protective equipment (PPE) maintained in clean conditions and stored appropriately so as not to pose any contamination risk to personal items?


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3. FV-Smart 20.03.03: Is there evidence that the provided personal protective equipment (PPE) is used by the workers?


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4. FV-Smart 20.03.04: Are suitable changing facilities available where necessary?


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FV 20.04 Workers' Welfare

1. FV-Smart 20.04.01: Is there communication between management and workers on issues related to their health, safety, and welfare?


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2. FV-Smart 20.04.02: Do workers have access to clean drinking water, food storage, and areas to eat and rest?


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3. FV-Smart 20.04.03: Are on-site living quarters compliant with applicable local regulations, habitable, and equipped with basic services and facilities?


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4. FV-Smart 20.04.04: Is transportation provided to workers safe?


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AQ 03 Hygiene

1. AQ-Smart 03.03: Are the farm’s hygiene procedures implemented, including visibly displayed hygiene instructions for all workers and visitors?


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AQ 27 Depuration

1. AQ-Smart 27.01: Are bivalve mollusks supplied directly to the consumer depurated?


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QMS 10: Logo Use

1. QMS 10 a) Does the producer group/multisite producer use the GLOBALG.A.P. claim according to the rules in the “GLOBALG.A.P. Trademarks Use: Policy and Guidelines”?


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FV 21 Site Management

1. FV-Smart 21.01: Is a documented risk assessment completed for all registered sites?


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2. FV-Smart 21.02: Has a management plan been developed and implemented to minimize the risks identified in the risk assessment for operational suitability, and is it reviewed regularly?


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3. FV-Smart 21.03: Does the producer have a system for identifying sites and facilities used for production?


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4. FV-Smart 21.04: Is the site kept in a tidy and orderly condition?


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5. FV-Smart 21.06: Where the operation handles or stores allergens, does the operation have a documented allergen management program?


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AQ 04.01 Workers’ Occupational Health And Safety

1. AQ-Smart 04.01.01: Is there a documented risk assessment for workers’ health and safety?


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2. AQ-Smart 04.01.02: Does the farm have health and safety procedures?


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3. AQ-Smart 04.01.04: Do workers have access to clean toilets, food storage areas, designated eating and rest areas, handwashing facilities, and drinking water?


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4. AQ-Smart 04.01.05: Is human waste from toilets collected?


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5. AQ-Smart 04.01.06: Do all vessels have licenses and are they fitted with safety equipment?


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AQ 04.02 Training And Assigned Responsibilities

1. AQ-Smart 04.02.01: Have workers received health and safety training according to the risk assessment?


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2. AQ-Smart 04.02.02: Have all persons on the farm received hygiene training?


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3. AQ-Smart 04.02.03: Does the hygiene training outline the outcome of the risk assessment for hygiene, to be adopted by workers and visitors?


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4. AQ-Smart 04.02.04: Do workers directly responsible for handling farmed aquatic species receive species-specific training in health, welfare, and handling techniques?


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5. AQ-Smart 04.02.05: Are records of all training activities kept?


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6. AQ-Smart 04.02.06: Where workers with special duties are identified, is competence in their tasks demonstrated, and are records available?


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AQ 04.03 Workers’ Hazards And First Aid

1. AQ-Smart 04.03.01: Are accident and emergency procedures displayed and communicated?


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2. AQ-Smart 04.03.02: Do warning signs identify all potential hazards, emergency exits, and escape routes?


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3. AQ-Smart 04.03.03: Is safety advice for substances hazardous to workers’ health and safety immediately available and accessible?


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4. AQ-Smart 04.03.04: Are first aid kits accessible at all permanent sites and fields near the work?


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5. AQ-Smart 04.03.05: Is there always at least one person trained in first aid present on the farm whenever on-farm activities are being carried out?


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AQ 04.04 Personal Protective Equipment

1. AQ-Smart 04.04.01: Are workers, visitors, and subcontractors equipped with suitable personal protective equipment (PPE)?


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2. AQ-Smart 04.04.02: Is personal protective equipment (PPE) maintained in clean conditions and stored appropriately so as not to pose any contamination risk to personal items?


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AQ 04.05 Workers’ Welfare

1. AQ-Smart 04.05.01: Is a member of management clearly identifiable as responsible for the workers’ health, safety, and welfare?


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2. AQ-Smart 04.05.02: Is there communication between management and workers on issues related to their health, safety, and welfare?


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3. AQ-Smart 04.05.03: Are on-site living quarters compliant with applicable local regulations, habitable, and equipped with basic services and facilities?


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4. AQ-Smart 04.05.04: Is transportation provided to workers safe?


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5. AQ-Smart 04.05.05: Is the producer compliant with the GRASP v2 add-on (assessed by the same certification body (CB) conducting the audit for the Integrated Farm Assurance (IFA) standard for aquaculture)?


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AQ 28.01 Management Structure

1. AQ-Smart 28.01.01: Has the producer been granted the legal right to carry out postharvest handling of farmed aquatic species?


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2. AQ-Smart 28.01.02: Does the producer operate a management structure that addresses the postharvest requirements, including well-documented procedures, processes, and workers’ training that are appropriate to the postharvest unit’s size, type, and complexity of activities?


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3. AQ-Smart 28.01.03: Is an annual self-assessment/internal audit of conformance to the standard conducted at the postharvest unit level?


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4. AQ-Smart 28.01.04: Is a documented mass balance calculation performed for all processes at the postharvest unit?


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5. AQ-Smart 28.01.05: Does the producer have a documented procedure to ensure that non-conformances and complaints related to certified products are recorded, addressed, and resolved at each postharvest unit?


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6. AQ-Smart 28.01.06: Does the producer maintain an up-to-date list of all subcontractors that handle certified products, and are these subcontractors classified in accordance with a risk assessment?


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7. AQ-Smart 28.01.07: Does the producer demonstrate that high-risk subcontractors are audited within the producer’s certification or have valid Chain of Custody (CoC) or Integrated Farm Assurance (IFA) certification?


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8. AQ-Smart 28.01.08: Does the producer keep accurate purchase and sales records for each postharvest unit?


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9. AQ-Smart 28.01.09: Are postharvest handling records kept for a minimum of one year after the products’ expiration date or as per legal requirements, whichever is longer?


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AQ 28.02 Input And Output Verification

1. AQ-Smart 28.02.01: Before or during the transfer of ownership, does the producer have a procedure for systematically authenticating, via the GLOBALG.A.P. IT systems, suppliers’ GLOBALG.A.P. Numbers (GGNs) or Chain of Custody (CoC) Numbers, the expiration date of their certificates, and the country of destination included in each certificate?


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2. AQ-Smart 28.02.02: For each postharvest unit, does the producer verify that the product and quantity received internally or from suppliers with GLOBALG.A.P. certification match the information in the delivery documents and purchase orders?


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3. AQ-Smart 28.02.03: Does the producer have a written procedure in place for recording and reporting delivery discrepancies during operations at each postharvest unit, and are products that fail input/output verification immediately relabeled as noncertified?


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4. AQ-Smart 28.02.04: Does the producer have a procedure for systematically filing a complaint with the GLOBALG.A.P. Secretariat if a supplier fails the input verification in the GLOBALG.A.P. IT systems (e.g., a certificate may be counterfeit, issued to another legal entity, expired, etc.)?


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5. AQ-Smart 28.02.05: If a trade partner requires output verification, does the producer have a procedure for systematically verifying the expiration date(s) of suppliers’ certificates in the GLOBALG.A.P. IT systems before certified products are shipped out to that trade partner?


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6. AQ-Smart 28.02.06: Are the GLOBALG.A.P. word, trademarks, logo, and the GLOBALG.A.P. Number (GGN) used on outgoing products in accordance with the GLOBALG.A.P. general regulations and “GLOBALG.A.P. trademarks use: Policy and guidelines”?


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AQ 28.03 Traceability

1. AQ-Smart 28.03.01: Does the producer use either the product segregation method or the identity preservation method to ensure traceability?


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2. AQ-Smart 28.03.02: Is there a traceability system in place at the postharvest unit?


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3. AQ-Smart 28.03.03: Does the producer have documented procedures for managing/initiating withdrawal/recall of certified products from the supply chain or from the market, as appropriate, and are these procedures tested annually?


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4. AQ-Smart 28.03.04: Does the traceability code (e.g., batch number) associate a trade item with relevant information for its traceability?


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AQ 28.04 Identification Of Output With Certified Status (Originating From Certified Production Processes)

1. AQ-Smart 28.04.01: Does the producer use the “GGN” prefix correctly, as per the requirements of the standard?


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2. AQ-Smart 28.04.02: Does the transaction and shipment (transport) documentation for the outgoing certified products contain the minimum information required by the standard?


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3. AQ-Smart 28.04.03: Are the logistics units, trade items, and/or packed retail consumer items containing certified products identified with the minimum information required by the standard?


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4. AQ-Smart 28.04.04: If the product is not individually identified (e.g., bulk product), does the producer include the minimum information required by the standard?


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AQ 28.05 Products With The GGN Label Visual Elements

1. AQ-Smart 28.05.01: Is a valid GGN label license agreement in place, and has a person responsible for conformance to the GGN label license terms and conditions been identified?


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2. AQ-Smart 28.05.02: Does the producer use packaging bearing the GGN label visual elements only for certified products and use only packaging designs approved by the GGN label administration?


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3. AQ-Smart 28.05.03: Are off-label materials (e.g., price tags, signs, leaflets) with the GGN label logo used to identify loose products approved by the GGN label administration before use?


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4. AQ-Smart 28.05.04: Are trade items and/or packed retail consumer items featuring the GGN label visual elements labeled with the minimum information required by the GGN label regulations and sanctions?


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5. AQ-Smart 28.05.05: If the producer no longer has a valid license agreement for the use of the GGN label visual elements, is the packaging with the GGN label visual elements replaced in the market with packaging without the GGN label visual elements, and is all off-product label use discontinued?


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6. AQ-Smart 28.05.06: Are products assigned for featuring the GGN label visual elements identified and segregated from other products?


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AQ 28.06 Food Safety System

1. AQ-Smart 28.06.01: For each postharvest unit, does the producer have a food safety system in place at the time of the certification body (CB) audit?


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2. AQ-Smart 28.06.02: Are documented procedures for managing exceeded legal limits in place at the postharvest unit?


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QMS 11.1 Key Tasks - QMS Manager

1. QMS 11.1 a) Does the QMS manager manage the organization’s QMS to ensure compliance by all registered members/sites and PHUs, including developing and controlling QMS documentation, managing an internal register, receiving QMS audits (both internal and by the CB), and implementing necessary corrective actions?


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2. QMS 11.1 b) Can the QMS manager conduct internal farm audits (at members/sites) to assess compliance with the certification requirements?


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3. QMS 11.1 c) Is the QMS manager required to produce timely and accurate reports on such internal farm audits?


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4. QMS 11.1 d) Is the QMS manager prohibited from performing internal QMS audits?


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5. QMS 11.1 e) If the QMS manager does not perform internal farm audits, can they approve members/sites based on the audit reports of the internal farm auditor(s)?


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QMS 11.2 Key Tasks - Internal QMS Auditors

1. QMS 11.2 a) Do internal QMS auditors audit the QMS and central PHUs of the producer group/multisite producer to assess compliance with certification requirements?


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2. QMS 11.2 b) Are internal QMS auditors required to produce timely and accurate reports on such audits?


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3. QMS 11.2 c) Can internal QMS auditors approve the members/sites based on the audit reports of the internal farm auditor(s)? Are they prohibited from approving audit reports if they themselves conduct the farm audits?


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QMS 11.3 Key Tasks - Internal Farm Auditors

1. QMS 11.3 a) Do internal farm auditors conduct farm audits at members/sites and their PHUs (of producer group members) to assess compliance with certification requirements?


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2. QMS 11.3 b) Are internal farm auditors required to produce timely and accurate reports on such audits?


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3. QMS 11.3 c) Are internal farm auditors prohibited from performing internal QMS auditor tasks?


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FV 22.03 Natural Ecosystems And Habitats Are Not Converted Into Agricultural Areas

1. FV-Smart 22.03.01: Have no areas with legally recognized conservation value (or effectively protected by other means) been converted into agricultural areas or other uses on the farm (within the farm boundaries) since 1 January 2014?


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AQ 06.01 Identification Of Waste And Pollutants

1. AQ-Smart 06.01.01: Are waste products and sources of pollution identified and classified in all areas of the farm?


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AQ 06.02 Waste And Pollution Action Plan

1. AQ-Smart 06.02.01: Is a comprehensive, current, and documented waste management system implemented?


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2. AQ-Smart 06.02.02: Is the site kept in a tidy and orderly condition?


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3. AQ-Smart 06.02.03: Are holding areas for diesel and other fuel oil tanks environmentally safe?


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AQ 06.03 Environmental Impact And Management

1. AQ-Smart 06.03.01: Is an environmental impact assessment (EIA) and an environmental risk assessment (ERA), both including biodiversity, in place?


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AQ 06.04 Water Usage And Disposal

1. AQ-Smart 06.04.01: Does water abstraction and discharge meet the requirements set by the competent authority and do not pose a risk to local communities and natural biodiversity?


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2. AQ-Smart 06.04.03: Is inlet/outlet water quality in compliance with existing local regulations and requirements of the environmental impact assessment (EIA)/environmental management plan (EMP)?


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3. AQ-Smart 06.04.05: Is water quality in all storage systems verified as adequate for its uses?


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4. AQ-Smart 06.04.06: Are the measured impacts of effluents in accordance with legislation and with the prescriptions of the environmental impact assessment (EIA)/environmental management plan (EMP)?


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QMS 12.1 Formal Qualifications For Internal QMS Auditors

1. QMS 12.1 a) Do internal QMS auditors need a post-high school diploma in a discipline related to the scope of certification (plants and/or aquaculture), an agricultural high school qualification with two years of relevant experience, or any other high school qualification with two years of QMS experience and three years of relevant scope experience after qualification?


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QMS 12.2 Formal Qualifications For Internal Farm Auditors

1. QMS 12.2 a) Do internal farm auditors need a post-high school diploma in a discipline related to the scope of certification (plants and/or aquaculture), an agricultural high school qualification with two years of relevant experience, or any other high school qualification with three years of sector-specific experience (e.g., farm management, commercial consultant, or field experience) and participation in relevant educational opportunities?


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FV 23 Energy Efficiency

1. FV-Smart 23.01: Is on-farm energy use monitored?


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2. FV-Smart 23.02: Based on the results of the monitoring, is there a plan to improve energy efficiency on the farm?


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3. FV-Smart 23.03: Does the plan to improve energy efficiency consider minimizing the use of nonrenewable energy?


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AQ 07.06 Energy Efficiency

1. AQ-Smart 07.06.01: Is on-farm energy use monitored?


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2. AQ-Smart 07.06.02: Based on the results of the monitoring, is there a plan to improve energy efficiency on the farm?


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3. AQ-Smart 07.06.03: Does the plan to improve energy efficiency consider minimizing the use of nonrenewable energy where possible?


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QMS 12.3.1 Technical Skills And Qualifications - QMS Manager

1. QMS 12.3.1 Is completion of internal QMS auditor training related to QMS and training related to the relevant GLOBALG.A.P. standard (total minimum duration of 16 hours) required for the QMS manager?


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2. QMS 12.3.2 Technical Skills and Qualifications - Internal QMS Auditor


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3. QMS 12.3.2 a) Is practical knowledge of QMS required for internal QMS auditors?


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4. QMS 12.3.2 b) Is completion of internal QMS auditor training related to QMS (minimum duration 16 hours) required for internal QMS auditors?


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5. QMS 12.3.3 Technical Skills and Qualifications - Internal Farm Auditor


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6. QMS 12.3.3 a) Is one-day practical audit training, covering basic principles of auditing, required for internal farm auditors?


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7. QMS 12.3.3 b) Must internal farm auditors observe two CB or internal GLOBALG.A.P. farm audits by an already qualified auditor and successfully complete one witness audit by an internal QMS auditor, a qualified internal farm auditor, or the CB?


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8. QMS 12.3.4 Technical Skills and Qualifications - Training in Food Safety and Good Agricultural Practices for Internal QMS and Farm Auditors


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9. QMS 12.3.4 a) Is training in the HACCP system required, either as part of formal qualifications or by completing formal training based on the principles of the Codex Alimentarius or food safety management standards (e.g., ISO 22000, BRCGS, IFS, PHA)?


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10. QMS 12.3.4 b) Is food hygiene training required, either as part of formal qualifications or by completing formal training?


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11. QMS 12.3.4 c) For plant scope, is training in plant protection, fertilizer, and integrated pest management required, either as part of formal qualifications or through successful completion of formal training with specialists on these topics? For aquaculture scope, is training in basic veterinary medicine, including animal health and welfare issues, required?


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12. QMS 12.3.4 d) Should internal auditors have practical knowledge of the products they audit, which may be complemented by internal training on product characteristics and handling operations?


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FV 25 Waste Management

1. FV-Smart 25.01: Is a waste management system implemented?


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2. FV-Smart 25.02: Are waste products and sources of pollution identified in all areas of the farm?


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3. FV-Smart 25.04: Are holding areas for diesel and other fuel oil tanks environmentally safe?


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4. FV-Smart 25.06: Is the water used for washing and cleaning purposes disposed of in a manner that minimizes the environmental, health, and safety impact?


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AQ 09 Recall And Withdrawal Procedure

1. AQ-Smart 09.01: Are documented procedures in place to manage the recall and withdrawal of products originating from certified production processes from the marketplace, and are such procedures tested annually?


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QMS 12.4 Communication Skills

1. QMS 12.4 a) Do the QMS manager and internal auditor(s) need “working language” skills in the corresponding native/working language, including locally used specialist terminology?


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2. QMS 12.4 b) Should exceptions to this rule be clarified beforehand with the CB before the internal audit?


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FV 27 Genetically Modified Organisms

1. FV-Smart 27.01: Is a procedure for the use and handling of genetically modified (GM) materials available?


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2. FV-Smart 27.03: Have the producer’s direct clients been informed of the genetically modified organism (GMO) status of the product?


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3. FV-Smart 27.04: Is adventitious mixing of genetically modified (GM) crops with conventional crops avoided?


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AQ 10 Food Defense

1. AQ-Smart 10.01: Is a food defense system in place to address risks associated with malicious attack or contamination?


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QMS 12.5 Independence And Confidentiality

1. QMS 12.5 a) Are internal auditors prohibited from auditing their own work? Is the independence of key staff controlled and ensured by the QMS (e.g., internal QMS auditors cannot evaluate their own operations or a producer they have consulted within the last two years)?


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2. QMS 12.5 b) Are key staff required to strictly observe the producer group’s/multisite producer’s procedures for maintaining confidentiality of information and records?


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FV 30.01 Water Use Risk Assessments And Management Plan

1. FV-Smart 30.01.01: Is there a risk assessment to assess food safety risks for pre- and postharvest water used?


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2. FV-Smart 30.01.02: Has a risk assessment been undertaken to evaluate environmental issues for water management on the farm (pre- and postharvest)?


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3. FV-Smart 30.01.03: Is a water management plan available?


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FV 30.02 Water Sources

1. FV-Smart 30.02.01: Does water use at the farm level have valid permits/licenses where legally required?


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2. FV-Smart 30.02.02: Are restrictions indicated in water permits/licenses complied with?


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FV 30.04 Water Storage

1. FV-Smart 30.04.02: Does the storage of water pose any food safety risks?


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FV 30.05 Water Quality

1. FV-Smart 30.05.01: Is water analyzed for food safety, in accordance with the risk assessment?


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2. FV-Smart 30.05.02: Are corrective actions taken based on results from the risk assessment and results of the water analysis?


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3. FV-Smart 30.05.04: Does water that comes into contact with products during harvest and postharvest meet the microbial standard for drinking water?


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4. FV-Smart 30.05.05: Is recirculated water used during production, harvest, and postharvest changed or replenished at an appropriate frequency?


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5. FV-Smart 30.05.06: Is treated water used during harvest or postharvest monitored appropriately?


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AQ 11 GLOBALG.A.P. Status

1. AQ-Smart 11.01: Does transaction documentation include reference to the GLOBALG.A.P. status and the GLOBALG.A.P. Number (GGN)?


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FV 03 Resource Management And Training

1. FV-Smart 03.01: Are the roles and responsibilities of workers whose jobs have an impact on the implementation of the standard defined?


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2. FV-Smart 03.02: Can individuals responsible for technical decision-making on inputs demonstrate competence?


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3. FV-Smart 03.03: Does worker training include the necessary skills and competencies and is it supported by records?


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4. FV-Smart 03.04: Are records of all training activities kept?


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FV 32.01 Plant Protection Product Management

1. FV-Smart 32.01.01: Are only treatments with plant protection products (PPPs) authorized for the country of production used?


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2. FV-Smart 32.01.02: Are plant protection products (PPPs) and other treatments applied appropriately and as recommended on the product label?


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FV 32.02 Application Records

1. FV-Smart 32.02.01: Are records of plant protection product (PPP) applications kept?


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FV 32.04 Empty Containers

1. FV-Smart 32.04.01: Are empty plant protection product (PPP) containers triple rinsed with water before storage and disposal, and is the rinsate disposed of in such a way as to mitigate the risk to the environment?


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2. FV-Smart 32.04.02: Is the reuse of empty plant protection product (PPP) containers for purposes other than containing and transporting identical products avoided?


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3. FV-Smart 32.04.03: Are empty containers kept secure until disposal is possible?


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4. FV-Smart 32.04.04: Are empty plant protection product (PPP) containers disposed of in such a way as to mitigate the risk to humans and the environment?


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5. FV-Smart 32.04.05: Are official collection and disposal systems used, when available, and are the empty containers then adequately stored, labeled, and handled according to the rules of that collection system?


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6. FV-Smart 32.04.06: Are all local regulations regarding disposal or destruction of plant protection product (PPP) containers complied with?


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FV 32.05 Obsolete Plant Protection Products

1. FV-Smart 32.05.01: Are obsolete plant protection products (PPPs) securely maintained, identified, and disposed of via authorized or approved channels?


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FV 32.08 Application Of Other Substances

1. FV-Smart 32.08.01: Are up-to-date application records kept of all other substances not covered under any of the sections?


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FV 32.09 Plant Protection Product And Postharvest Treatment Product Storage

1. FV-Smart 32.09.01: Are plant protection products (PPPs), biocontrol agents, and any other treatment products stored in a manner that ensures the associated risks are managed?


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2. FV-Smart 32.09.02: Is the plant protection product (PPP) storage structurally sound and robust?


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3. FV-Smart 32.09.03: Does plant protection product (PPP) storage not pose a risk to workers or create opportunities for cross-contamination?


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4. FV-Smart 32.09.04: Are plant protection products (PPPs) stored at appropriate temperatures?


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5. FV-Smart 32.09.05: Is plant protection product (PPP) storage illuminated?


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6. FV-Smart 32.09.06: Is the plant protection product (PPP) storage able to retain and manage spillage?


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FV 32.10 Mixing And Handling

1. FV-Smart 32.10.01: Is access to health checks available to workers with exposure to applicable plant protection products (PPPs) according to the risk assessment or exposure and toxicity of products?


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2. FV-Smart 32.10.02: Are plant protection products (PPPs) mixed and handled according to label requirements?


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3. FV-Smart 32.10.03: Is an accident procedure available near the plant protection product (PPP)/chemical storage?


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4. FV-Smart 32.10.04: Are facilities available to deal with operator contamination?


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FV 32.11 Invoices And Procurement Documentation

1. FV-Smart 32.11.01: Are invoices and/or procurement documentation of all plant protection products (PPPs) and postharvest treatments kept?


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FV 33.01 Packing (In-Field Or Facility) And Storage Areas

1. FV-Smart 33.01.01: Are harvested and packed products stored to minimize food safety risks?


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2. FV-Smart 33.01.02: Are all locations for collection, storage, and distribution of packed products cleaned and maintained?


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3. FV-Smart 33.01.03: Are packaging materials appropriate for their intended use and stored under conditions that protect the materials from contamination?


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4. FV-Smart 33.01.04: Are cleaning equipment, agents, lubricants, etc., stored and used to prevent chemical contamination of products and approved for application in the food industry?


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FV 33.02 Foreign Bodies

1. FV-Smart 33.02.01: Are systems in place to ensure that foreign materials do not contaminate products?


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2. FV-Smart 33.02.02: Is there a system in place for handling foreign material contamination?


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FV 33.03 Temperature And Humidity Control

1. FV-Smart 33.03.01: Are controlled storage conditions maintained?


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FV 33.04 Pest Control

1. FV-Smart 33.04.01: Is a pest management plan in place and implemented?


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2. FV-Smart 33.04.02: Are records kept of pest control inspections and corrective actions taken?


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FV 33.05 Product Labeling

1. FV-Smart 33.05.01: Is final product labeling appropriate?


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FV 33.06 Environmental Monitoring Program

1. FV-Smart 33.06.01: Is a risk-based microbial environmental monitoring program in place for product handling areas?


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AQ 13 Parallel Ownership

1. AQ-Smart 13.01: Is an effective system in place to identify all products originating from GLOBALG.A.P. certified processes and segregate them from products originating from noncertified processes?


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2. AQ-Smart 13.02: Is the GLOBALG.A.P. Number (GGN) indicated on all final products originating from certified production processes when registered for parallel ownership?


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3. AQ-Smart 13.03: Is a final verification step in place to ensure the correct dispatch of products originating from certified and noncertified production processes?


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4. AQ-Smart 13.04: Are products that are purchased from different sources identified?


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5. AQ-Smart 13.05: Is a documented test of the traceability system conducted annually?


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QMS 01.01 Legality

1. QMS 01.01 a): Is there documentation that clearly demonstrates that the applicant is a legal entity?


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2. QMS 01.01 b): Has the legal entity been granted the legal right to carry out agricultural production and/or trading, and is it able to legally contract with and represent the producer group members and production sites?


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3. QMS 01.01 c): Has the legal entity entered into a contractual relationship with FoodPLUS GmbH by signing the GLOBALG.A.P. sublicense and certification agreement, or explicitly acknowledged receipt and inclusion of the agreement by signing a service contract/agreement with the CB? Does the CB provide a copy of the GLOBALG.A.P. sublicense and certification agreement to the QMS manager, and does the agreement cover all scopes, standards, and add-ons in the QMS certification scope?


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4. QMS 01.01 d): Can a single legal entity operate only one QMS per country?


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5. QMS 01.01 e): Is only a legal entity that can be certified under Option 1 eligible to join a producer group for Option 2 certification?


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6. QMS 01.01 f): If a producer group/multisite producer with QMS joins another producer group, shall the two QMSs merge into one, managed by a new single legal entity, which will be the certificate holder responsible for all registered production, including placing the product on the market?


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QMS 01.01.01 Legality - Producer Group Members

1. QMS 01.01.01 a): Are there written contracts in force between each producer group member and the legal entity, which include the following elements? • Producer group name and legal identification • Name and legal identification of the producer group member • Producer group member’s contact address • Details of the individual production sites, including certified and non-certified production processes • Details of area (plants) or tonnage (aquaculture) • Producer group member’s commitment to comply with the requirements of the relevant GLOBALG.A.P. standard • Producer group member’s agreement to comply with the producer group’s documented procedures, policies, and technical advice • Sanctions for non-compliance with GLOBALG.A.P. requirements • Signatures of producer group members and representatives


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2. QMS 01.01.01 b): Are the registered producer group members legally responsible for their respective production sites, while still being subject to the common QMS of the producer group?


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3. QMS 01.01.01 c): Do producer group members understand that they are not legal certificate holders, and therefore, cannot market products under the producer group certificate name? Are all products sold without reference to the certificate recorded in the producer group mass balance system?


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QMS 01.01.02 Legality - Production Sites Of Multisite Producers With QMS

1. QMS 01.01.02 a): Are all production sites owned or rented and under the direct control of the legal entity?


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2. QMS 01.01.02 b): For production sites that are not owned by the legal entity, is there a signed document indicating that the site owner does not have any responsibility or decision-making capacity for production operations at the rented-out site? Do the contracts between the legal entity and the production site owner include the following elements? • Certificate holder name and legal identification • Name and legal identification of the production site owner • Production site owner’s contact address • Details of the individual production sites • Signatures of both parties’ representatives


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3. QMS 01.01.02 c): Are all product handling units (PHUs) identified and registered?


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QMS 01.02 Internal Register

1. QMS 01.02 a): Is an internal register maintained of all members/sites produced in accordance with the relevant GLOBALG.A.P. standard?


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2. QMS 01.02 b): After certification has been achieved, can the producer group issue a declaration to its members indicating they are producer group members? Does the declaration list the members in the certificate annex and clarify that it does not replace the certificate and cannot be used in a trade or for certification claims?


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QMS 01.02.01 Internal Register - Multisite Producers With QMS

1. QMS 01.02.01 a): Does the internal register contain at least the following information for each production site? • Production site identification • Production site location • Information regarding the relationship of the legal entity to the production site (ownership, rental, etc.) • Registered products • Products not included in registration • Production area and/or quantity for each registered product • CB (including all CBs used for different products or standards) • Production site status (approved, suspended, etc., from the last internal farm audit) • Date of the last internal farm audit


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2. QMS 01.02.01 b): Does the internal register also include information about all production sites (owned or rented) that have not been registered for GLOBALG.A.P. certification, containing the same details (i) through (vi) as mentioned above?


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QMS 01.02.02 Internal Register - Producer Groups

1. QMS 01.02.02 a): Does the internal register contain at least the following information for each producer group member? • Name of producer group member • Name of the contact person • Full address (physical and postal) • Contact data (telephone number and email address) • Other legal entity ID (e.g., VAT number, ID number, etc.), as required in the country of production • Registered products • Details of the individual production sites and their locations, including products originating from certified and non-certified production processes • Production area and/or quantity for each registered product • CB (list of all CBs, including information regarding which products or standards each CB is used for) • Producer group member status (internal status as a result of the last internal farm audit, e.g., approved, suspended) • Date of last internal farm audit


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2. QMS 01.02.02 b): Are producers who do not apply for GLOBALG.A.P. producer group certification listed separately, and are they not registered in the GLOBALG.A.P. IT systems unless they have applied for a benchmarked scheme/checklist or another GLOBALG.A.P. standard?


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3. QMS 01.02.02 c): Are the internal register and the list of producers not included in the certification scope maintained for management purposes within the producer group, and are they not disclosed externally unless necessary to clarify issues regarding the effectiveness of the producer group’s QMS? Is the internal register and list available to the CB during the QMS audit?


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FV 05 Specifications, Suppliers, And Stock Management

1. FV-Smart 05.01: Are specifications for materials and services that are relevant to food safety available?


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2. FV-Smart 05.02: Is an inventory in place to manage stock on site?


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FO 01 Management

1. FO 01.04.02: Can individuals responsible for technical decision-making on inputs demonstrate competence?


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AQ 15 Food Safety Policy Declaration

1. AQ-Smart 15.01: Has the producer completed and signed the food safety policy declaration?


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QMS 02 Management And Organization

1. QMS 02 a): Is the QMS robust enough to ensure that all registered members/sites comply in a uniform manner with the relevant GLOBALG.A.P. standard requirements?


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QMS 02.01 Structure

1. QMS 02.01 a): Does the applicant have a management structure that enables the appropriate implementation of the QMS across all registered members/sites?


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2. QMS 02.01 b): Are sufficient and appropriate resources (technical capacity and suitably trained management) available to effectively ensure that the requirements of the relevant GLOBALG.A.P. standard are met at all registered members/sites?


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3. QMS 02.01 c): Is the organizational structure documented and does it include individuals responsible for and capable of: • Managing the QMS (QMS manager(s)) • Conducting the internal QMS audit and verifying the internal farm audits (internal QMS auditor(s)) • Conducting an annual internal farm audit for each member/site (internal farm auditor(s)) • Training the internal auditors and producers • Providing technical advice to the producer group (voluntary)?


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QMS 02.02 Competency And Training Of Staff

1. QMS 02.02 a): Are the competency requirements, training, and qualifications for key staff (those mentioned in section QMS 02.01 Structure, as well as any other identified personnel) defined and documented? Do these qualification requirements also apply to external consultants?


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2. QMS 02.02 b): Does the management ensure that all staff responsible for compliance with the relevant GLOBALG.A.P. standard are adequately trained and meet the defined competency requirements? This includes: • Ensuring internal QMS auditors and internal farm auditors are independent from the members/sites • Ensuring the competence of internal QMS auditors, internal farm auditors, and QMS managers is checked by management and reviewed by the CB according to the minimum qualification requirements for key staff • Ensuring that technical advisers to the members/sites meet the requirements described in the applicable P&Cs of the relevant GLOBALG.A.P. standard based on the advice provided (e.g., plant protection product advisers, veterinary services)


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3. QMS 02.02 c): Are records of qualifications and training maintained for all key staff (managers, internal auditors, etc.) involved in ensuring compliance with GLOBALG.A.P. requirements?


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4. QMS 02.02 d): If there is more than one internal QMS auditor or internal farm auditor, do they undergo training and evaluation to ensure consistency (calibration) in their approach and interpretation of the relevant GLOBALG.A.P. standard (e.g., through documented internal witness audits)?


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5. QMS 02.02 e): Are systems in place to demonstrate that key staff are informed and aware of developments and legislative changes relevant to compliance with the relevant GLOBALG.A.P. standard? Is evidence of induction and annual refreshment training for key staff available, including regulatory compliance if applicable?


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FV 10 Complaints

1. FV-Smart 10.02: Are workers informed of their rights related to the standard, and is there a grievance mechanism available and implemented through which workers can file complaints confidentially and without fear of retaliation?


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FO 05 Water Management

1. FO 05.01.01: Has a risk assessment been undertaken to evaluate environmental issues for water management on the farm (pre- and postharvest)?


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AQ 16 Food Fraud Mitigation

1. AQ-Smart 16.01: Is there a system in place to address risks associated with food fraud?


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2. AQ-Smart 16.02: Does the producer have a food fraud mitigation plan, and has it been implemented?


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QMS 03 Document Control

1. QMS 03 a): Is all documentation relevant to the operation of the QMS for GLOBALG.A.P. compliance adequately controlled? Does this documentation include, but is not limited to, the following: • The quality manual • GLOBALG.A.P. operating procedures • Work instructions and policies • Recording forms • Relevant external standards (e.g., the current GLOBALG.A.P. normative documents)


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2. QMS 03 b): Is the documentation sufficiently detailed to demonstrate compliance with the requirements of the relevant GLOBALG.A.P. standard?


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3. QMS 03 c): Is relevant documentation available to assigned staff and registered producer group members?


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4. QMS 03 d): Are the contents of the quality manual reviewed periodically to ensure it continues to meet the requirements of the relevant GLOBALG.A.P. standard and any internal requirements defined by the QMS? Are modifications of the applicable GLOBALG.A.P. standard or published normative documents incorporated into the quality manual within the period given by the GLOBALG.A.P. Secretariat?


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QMS 03.01 Document Control Requirements

1. QMS 03.01 a): Is there a written procedure defining the control of documents?


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2. QMS 03.01 b): Are all documentation reviewed and approved by authorized staff before being issued and distributed?


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3. QMS 03.01 c): Are all controlled documents identified with an issue number, issue/review date, and appropriate page numbers?


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4. QMS 03.01 d): Are any changes in these documents reviewed and approved by authorized staff prior to distribution? Where possible, is an explanation of the reason and nature of the changes provided?


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5. QMS 03.01 e): Is a copy of all relevant documentation available at any location where the QMS is being controlled?


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6. QMS 03.01 f): Is there a system in place to ensure documentation is reviewed, and obsolete documents are effectively rescinded after new documents are issued?


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QMS 03.02 Records

1. QMS 03.02 a): Are there records available to demonstrate effective control and implementation of the QMS (including requirements, policies, procedures of the quality manual, and other relevant QMS documentation) and compliance with the relevant GLOBALG.A.P. standard?


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2. QMS 03.02 b): Are records kept for a minimum of two years?


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3. QMS 03.02 c): Are records genuine, legible, stored appropriately, maintained in suitable condition, and accessible for audits as required?


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4. QMS 03.02 d): Are records kept online or electronically valid? If a signature is required, is it a password or electronic signature that ensures the unique reference and authorization of the person signing? If a signature of the responsible person is needed, is it present? Are the electronic records available during audits, and are backups available at all times?


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FV 11 Non-Conforming Products

1. FV-Smart 11.01: Are procedures in place to manage and handle non-conforming products?


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FO 07 Plant Protection Products

1. FO 07.04.01: Are plant protection products (PPPs), biocontrol agents, and/or postharvest treatment products stored in accordance with basic rules to ensure safe storage and use?


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AQ 17 Specifications, Non-Conforming Products, And Product Release At The Farm

1. AQ-Smart 17.01: Are specifications for materials and services that are relevant to food safety in place and readily available?


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2. AQ-Smart 17.02: Are procedures in place to manage and handle non-conforming products?


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3. AQ-Smart 17.03: Does the producer have a system in place to ensure that the farmed aquatic species are ready to harvest from a food safety point of view?


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QMS 04 Complaint Handling

1. QMS 04 a): Does the applicant have a system for effectively managing customer complaints? Is the relevant part of the complaint system available to the producer group members?


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2. QMS 04 b): Is there a documented procedure describing how complaints are received, registered, identified, investigated, followed up, and reviewed?


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3. QMS 04 c): Is the procedure available to customers as required?


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4. QMS 04 d): Does the procedure cover complaints against both the certificate holder and individual members/sites?


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5. QMS 04 e): If the certificate holder or a producer group member faces a complaint regarding food safety, workers’ well-being, environmental protection, or animal welfare, or if involved in a court trial or has been found by a court to have infringed national or international law, and these actions could endanger the reputation of FoodPLUS GmbH or the GLOBALG.A.P. standard, does the certificate holder inform the CB within 24 hours?


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FV 12 Laboratory Testing

1. FV-Smart 12.01: Does laboratory testing occur in a manner consistent with industry requirements?


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FO 08 Postharvest

1. FO 08.01.01: Has a risk assessment been undertaken to evaluate quality issues in water used in postharvest?


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2. FO 08.01.02: Does laboratory testing occur in a manner consistent with industry requirements?


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3. FO 08.01.03: Are corrective actions taken based on results from the risk assessment and the results of the water analysis?


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4. FO 08.02.01: Does the producer use postharvest treatments if and only if there are no existing alternatives to ensure the maintenance of good quality?


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5. FO 08.02.02: Are all label instructions complied with?


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6. FO 08.02.03: Does the producer use only those plant protection products (PPPs) that are officially registered in the country of use and approved for postharvest use?


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7. FO 08.02.04: Does the producer keep an up-to-date list of postharvest plant protection products (PPPs) that are used, and approved for use, on crops being grown?


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8. FO 08.02.05: Has the producer and/or packer consulted their customers to determine whether there are restrictions on specific postharvest treatments or any additional commercial restrictions?


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9. FO 08.02.06: Are records of postharvest treatment applications kept?


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