Furniture Fittings & Equipment Compliance Audit

Use this FF&E Compliance Audit checklist to assess compliance of furniture and equipment, preventing accidents to ensure a safe environment. This audit can be conducted monthly. References: CQC Regulation 12 (Safe Care and Treatment), Regulation 15 (Premises and Equipment), Health and Social Care Act 2008 (Regulated Activities) Regulations 2014, Health and Safety at Work Act 1974. Provision and Use of Work Equipment Regulations 1998 (PUWER), Fire Safety Regulations (where applicable to furniture), Data Protection Act 2018 (for handling personal data related to equipment use and maintenance), Internal Health and Safety and Maintenance Policies.

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Furniture Fittings & Equipment Compliance Audit



Condition And Safety Of Furniture

1. Are all furniture items in good condition, with no signs of wear or damage (e.g., cracks, loose parts, sharp edges)?


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2. Are all chairs, tables, and other seating equipment safe and stable for residents' use?


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3. Please confirm there is NO visible damage to soft furnishings (e g tears, stains or worn fabric)


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4. Are all adjustable furniture items (e.g., recliners, adjustable beds) functioning correctly and safely?


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5. Are furniture items such as wardrobes and cabinets secured to prevent tipping or falling?


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6. Is all furniture fire-retardant or compliant with fire safety standards, especially in high-risk areas?


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Condition And Safety Of Fixtures

1. Are all fixtures (e.g., light fittings, wall-mounted equipment) securely attached and functioning properly?


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2. Please confirm there is NO visible wear, damages or safety concerns with any fixed electrical equipment (exposed wiring, loose fittings etc)


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3. Are grab rails and other assistive fixtures securely installed and safe for residents to use?


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4. Are curtain rails, window fittings, and blinds secure and in good working condition?


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5. Are emergency lighting and other safety-related fixtures (e.g., exit signs) functional and regularly inspected?


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6. Is there a clear and documented maintenance schedule for all fixtures in the care home?


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Condition And Safety Of Equipment

1. Is all equipment (e.g., hoists, lifts, wheelchairs, mobility aids) in good working condition?


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2. Are all electrical appliances (e.g., kettles, televisions, air conditioners) PAT tested and compliant with safety regulations?


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3. Is there documentation showing that essential equipment (e.g., hoists, medical equipment) has undergone regular maintenance and servicing?


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4. Is all equipment clean, hygienic, and stored appropriately when not in use?


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5. Are manual handling equipment and mobility aids (e.g., hoists, walking frames) safe and functional for staff and resident use?


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6. Are all mechanical equipment (e.g., lifts, adjustable beds) checked regularly for safety and functionality?


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Compliance With Health And Safety Standards

1. Is the care home’s FF&E compliant with CQC Regulation 12 (Safe Care and Treatment) and Regulation 15 (Premises and Equipment)?


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2. Are all FF&E items in compliance with health and safety standards as per the Health and Safety at Work Act 1974?


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3. Are there regular checks in place to ensure that furniture and equipment comply with PUWER regulations?


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4. Are there clear policies and procedures for identifying and addressing risks related to FF&E (e.g., unsafe furniture, broken equipment)?


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5. Is there documentation of any incidents or injuries related to FF&E, and were these issues resolved promptly?


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6. Is there a system in place to ensure that all high-risk or non-compliant items are removed or repaired promptly?


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Maintenance And Repair

1. Is there a documented maintenance schedule for all FF&E, including regular checks, servicing, and repairs?


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2. Are all maintenance records up to date, detailing repairs, servicing, and actions taken for damaged or non-functional items?


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3. Is there evidence that high-risk or critical equipment (e.g., hoists, lifts, medical devices) undergoes regular maintenance and testing?


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4. Are repair requests for damaged furniture and equipment handled promptly and effectively?


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5. Are there spare or replacement items available for essential equipment (e.g., wheelchairs, mobility aids) in case of breakdowns?


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6. Is there a process for tagging or removing non-functional or unsafe items from use until repairs are completed?


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Staff Awareness And Training

1. Are staff trained on the proper use and maintenance of essential equipment (e.g., hoists, mobility aids)?


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2. Are staff aware of how to report faulty or damaged FF&E for repair or replacement?


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3. Have staff received training on safe manual handling techniques when using furniture or equipment (e.g., adjustable beds, hoists)?


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4. Is there evidence that staff receive regular updates or refresher training on the safe use of FF&E?


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5. Are staff encouraged to provide feedback on the condition and usability of FF&E in their daily tasks?


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6. Is there a clear protocol for staff to follow in case of equipment failure or malfunction during use?


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Resident Safety And Comfort

1. Are all FF&E items used by residents (e.g., beds, chairs, mobility aids) appropriate for their needs and conditions?


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2. Are residents provided with comfortable and safe furniture in their rooms and common areas?


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3. Are any FF&E items identified as causing discomfort or safety risks to residents, and have these been addressed?


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4. Is there documentation showing that individual residents' needs (e.g., mobility, comfort) are considered when selecting furniture or equipment?


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5. Is there evidence that residents have raised concerns or provided feedback regarding FF&E, and were these concerns addressed?


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6. Are assistive devices and equipment (e.g., hoists, grab rails) properly installed and used to promote resident safety and independence?


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Compliance With Fire And Safety Regulations

1. Are all furniture items compliant with fire safety regulations (e.g., fire-retardant materials, compliance with BS7177)?


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2. Are safety-related fixtures (e.g., emergency lighting, fire doors) fully functional and regularly checked?


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3. Is there documentation showing that any FF&E posing a fire hazard has been replaced or made compliant?


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4. Are fire safety checks for FF&E integrated into the care home’s overall fire safety audits?


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5. Are staff trained to recognize and report any FF&E items that may pose a fire risk (e.g., faulty wiring, non-compliant materials)?


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Learning And Improvement

1. Have any improvements been made to the FF&E maintenance or selection process based on past audits or feedback?


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2. Is there evidence of continuous improvement in the care home’s approach to managing FF&E?


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3. Are lessons learned from incidents or audits related to FF&E communicated to staff and used to update internal policies?


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4. Have new FF&E items been introduced based on the evolving needs of residents (e.g., specialized beds, mobility aids)?


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5. Are there ongoing initiatives to replace or upgrade outdated furniture, fixtures, and equipment in the care home?


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Audit And Review Process

1. Is there a periodic review of the FF&E inventory (please state frequency in comments section)


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2. Are there regular internal audits to assess the safety and compliance of FF&E?


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3. Have previous FF&E audits identified areas for improvement, and have those areas been addressed?


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4. Is there a system in place to track the outcomes of audits and ensure that recommendations are implemented?


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5. Are FF&E compliance rates shared with management and used for future procurement and maintenance planning?


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6. Are maintenance and repair records, including personal data related to equipment usage, handled in compliance with the Data Protection Act 2018?


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7. Is there a clear policy on how long FF&E records are stored and when they are archived or deleted?


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8. Are FF&E records only accessible to authorised personnel?


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Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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