Fire Drill Log Audit

Use this Fire Drill Log Audit Checklist to evaluate monthly fire safety protocols, training, evacuation routes, etc. References: Regulatory Reform (Fire Safety) Order 2005, Health and Safety at Work Act 1974, CQC Regulations: Regulation 12 (Safe Care and Treatment), Care Act 2014, Fire Safety Act 2021, Data Protection Act 2018 (for handling personal data related to fire safety records), Local Fire Safety Policies and Risk Assessments.

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Fire Drill Log Audit



General Information

1. Date of Last Fire Drill:


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2. Frequency of Fire Drills (e.g., monthly, quarterly):


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3. Total Number of Fire Drills Completed This Year:


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4. Number of Staff Present During Drill:


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5. Number of Residents Present During Drill:


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6. Time Taken to Evacuate (Minutes):


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7. Evacuation Route Used:


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8. Any Simulated Obstacles or Scenarios Used During Drill:


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Fire Drill Documentation

1. Is there a log entry for each fire drill conducted, with the date and time?


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2. Are fire drill reports stored and accessible for audit and inspection?


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3. Are the details of each fire drill documented clearly, including the evacuation time and any challenges faced?


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4. Are staff and resident attendance recorded for each fire drill?


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5. Was the fire alarm system tested during the drill, and was this recorded?


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6. Is there documentation of any issues encountered during the fire drill (e.g., blocked exits, slow evacuation)?


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7. Are drill records kept securely and in compliance with data protection regulations?


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Timeliness And Frequency

1. Were fire drills conducted at the scheduled frequency (e.g., monthly, quarterly) as per the care home's policy?


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2. Were fire drills held at different times of day to simulate various scenarios (e.g., day, night, shift changes)?


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3. If any fire drills were delayed or missed, is there a documented reason for the delay?


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4. Are fire drills conducted for all areas of the care home, including less frequently used areas (e.g., storage areas, basements)?


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Staff Involvement And Training

1. Are all staff members involved in the fire drills?


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2. Is there documentation of staff roles during the fire drill (e.g., fire marshals, sweepers, designated helpers for residents)?


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3. Have staff received fire safety and evacuation training, and is this documented?


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4. Are there records showing that new staff members participated in fire drills during their induction period?


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5. Have any issues with staff performance during fire drills (e.g., slow response, confusion over roles) been identified and addressed?


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Resident Involvement And Safety

1. Are residents involved in the fire drills, or are simulated residents used to test evacuation procedures?


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2. Is there documentation of how residents with mobility or cognitive impairments were assisted during the fire drill?


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3. Are Personal Emergency Evacuation Plans (PEEPs) for residents reviewed and tested during fire drills?


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4. Were all fire exits clear and accessible during the fire drill, especially for those requiring mobility aids?


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5. Were all residents safely evacuated or accounted for during the fire drill?


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Fire Safety Equipment

1. Was the fire alarm system activated during the fire drill, and did it function correctly?


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2. Was the fire alarm heard clearly in all areas of the building?


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3. Were fire extinguishers and other fire safety equipment checked during the fire drill to ensure they were in working order?


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4. Is there documentation of any equipment failures or issues identified during the drill, and have these been addressed?


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5. Were emergency lighting and signage tested during the drill, and were they functioning properly?


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Evacuation Routes And Procedures

1. Were all designated evacuation routes used during the fire drill clear and accessible?


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2. Were fire exits unlocked and functioning properly?


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3. Were assembly points clearly identified, and did staff and residents reach them in a timely manner?


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4. Were any obstacles or issues encountered with evacuation routes (e.g., blocked corridors, faulty doors)?


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5. Is there evidence that alternative evacuation routes were tested during different drills?


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Issues Identified And Follow-Up Actions

1. Were any issues or delays identified during the fire drill?


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2. Were these issues documented and reported to management or the responsible person for fire safety?


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3. Have actions been taken to address issues identified during the fire drill (e.g., clearing blocked exits, retraining staff)?


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4. Has a post-drill review or debrief been conducted with staff to discuss any problems or improvements?


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5. Have any lessons learned from fire drills been communicated to all staff and incorporated into future drills or training?


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Compliance With Fire Safety Policies And Regulations

1. Does the fire drill process comply with the care home’s fire safety policy and the Regulatory Reform (Fire Safety) Order 2005?


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2. Are fire drills conducted in accordance with the care home’s fire risk assessment and evacuation plan?


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3. Is there documentation that all staff members are aware of the fire safety policy and their role in it?


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4. Are fire drill records accessible for external audits or inspections (e.g., by CQC or fire safety officers)?


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5. Are there systems in place to track whether all statutory fire drills and equipment tests are conducted on time?


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Communication And Transparency

1. Is there evidence of clear communication with staff and residents regarding the purpose of fire drills and their importance?


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2. Were staff and residents informed of the outcomes of the fire drill, including any areas for improvement?


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3. Is there a process in place for staff and residents to provide feedback on the fire drill?


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4. Is there evidence of transparent communication with external authorities (e.g., local fire services) regarding fire safety practices, if required?


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Learning And Improvement

1. Have changes or improvements been made to the fire drill process based on past issues or lessons learned?


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2. Is there evidence of continuous improvement in the fire safety and evacuation process?


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3. Are staff regularly updated on any changes to fire safety procedures or their role during fire drills?


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4. Is there documentation that any feedback or concerns raised by staff or residents about fire drills have been addressed?


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Audit And Review Process

1. How often are fire drill logs and records reviewed or audited?


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2. Have previous audits identified areas for improvement, and have those areas been addressed?


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3. Is there a system in place to track the outcomes of audits and ensure that recommendations are implemented?


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4. Are fire drill records, including personal data on staff and residents, handled in compliance with the Data Protection Act 2018?


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5. Is there a clear policy on how long fire drill records are stored and when they are archived or deleted?


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6. Are fire drill records only accessible to authorised personnel?


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Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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