Farm Equipment Maintenance Checklist

Use this Farm Equipment Maintenance Checklist to schedule inspections, track repairs, reduce downtime, and keep machinery safe, reliable, and compliant.

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Farm Equipment Maintenance Checklist

Daily Pre-Operation & Safety Checks

Weekly & Monthly Preventive Maintenance

Seasonal & Long-Term Service

Documentation & Storage

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Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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Farm Equipment Maintenance Checklist

Use this Farm Equipment Maintenance Checklist to schedule inspections, track repairs, reduce downtime, and keep machinery safe, reliable, and compliant.

1. Have the engine oil, coolant, and fuel levels been checked and topped off as needed?

2. Are there any visible signs of oil, fuel, or hydraulic leaks under or around the machinery?

3. Are tires properly inflated to the correct pressure and free from cuts, bulges, or excessive wear?

4. Are all safety guards and shields (e.g., PTO shields) securely in place and functional?

5. Do all lights, flashers, and signals function properly for safe operation and road transport?

6. Have the radiator screens and air filters been cleaned to prevent engine overheating?

7. Are the steps and operator platform clean of grease, mud, or debris to prevent slips?

8. Is the fire extinguisher present, accessible, and fully charged?

1. Have all joints, bearings, and hydraulic cylinders been greased according to the manufacturer’s schedule?

2. Are the battery terminals clean, tight, and free from corrosion?

3. Have belts and hoses been inspected for cracks, soft spots, or fraying?

4. Is the hydraulic fluid level adequate and the fluid clean (not milky or discolored)?

5. Have all loose bolts, nuts, and fasteners (especially wheel lug nuts) been checked and tightened?

6. Are the brakes and parking brake tested and adjusted for proper responsiveness?

1. Has the engine oil and filter been changed at the intervals recommended by the manufacturer?

2. Has a coolant flush and system test been performed annually or as required?

3. Have the fuel water separators been drained to prevent damage to injectors?

4. Is the transmission fluid condition monitored for signs of overheating or contamination?

5. Are software updates or manufacturer recalls checked and addressed for modern machinery?

6. Is the equipment thoroughly cleaned with a pressure washer at the end of the season to remove corrosive crop residue?

1. Are all maintenance activities, repairs, and hour-meter readings logged in a permanent maintenance record?

2. Is a stock of essential spare parts (fuses, bulbs, filters, belts) kept on hand to minimize downtime?

3. For seasonal storage, has fuel stabilizer been added and the hydraulic pressure relieved?