Equipment Maintenance Report Template

Use this Equipment Maintenance Report Template to track routine checks and service history, ensuring equipment stays in optimal condition and reduces downtime.

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Health & Safety
Equipment Maintenance Report Template

Equipment Information

Maintenance Schedule & Frequency

Inspection & Servicing Details

Repairs & Issues

Safety & Compliance

Maintenance Recordkeeping

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Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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Equipment Maintenance Report Template

Use this Equipment Maintenance Report Template to track routine checks and service history, ensuring equipment stays in optimal condition and reduces downtime.

1. What is the equipment name and unique ID or serial number?

2. What is the equipment location or assigned department?

3. Who is the operator or user responsible for this equipment?

4. What are the current operating hours or mileage reading?

1. What type of maintenance is being performed (preventive, corrective, predictive)?

2. Is the maintenance being done according to the scheduled interval?

3. When was the last maintenance service completed?

4. When is the next service due?

1. Were all critical components inspected for wear or damage?

2. Were fluids, filters, belts, or other consumables replaced or topped up?

3. Were the moving parts lubricated as required?

4. Was the equipment cleaned and tested after servicing?

1. Were any defects, malfunctions, or damages identified?

2. What corrective actions or repairs were carried out?

3. Were any replacement parts installed?

4. Is follow-up maintenance required for unresolved issues?

1. Were all safety devices and guards inspected and working properly?

2. Was lockout/tagout followed during servicing?

3. Does the equipment meet compliance and regulatory requirements after maintenance?

4. Were test results or performance checks documented?

1. Who performed the maintenance service?

2. What date and time was the service completed?

3. Were supporting documents, checklists, or receipts attached to the log?

4. Has the maintenance record been updated in the system or logbook?