DOT Reasonable Suspicion Checklist

Use the DOT Reasonable Suspicion Checklist to document and respond to signs of employee substance use, ensuring compliance with DOT regulations and safety.

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DOT Reasonable Suspicion Checklist

Observation & Initial Concern

Documentation Of Observations

Behavioral Indicators

Physical Appearance

Performance Issues

Supervisor Action & Testing Process

Post-Testing Procedures

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Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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DOT Reasonable Suspicion Checklist

Use the DOT Reasonable Suspicion Checklist to document and respond to signs of employee substance use, ensuring compliance with DOT regulations and safety.

1. Did the supervisor personally observe behavior or appearance that may indicate drug or alcohol use?

2. Was the behavior observed during work hours or on duty?

3. Is the suspicion based on specific, contemporaneous, and articulable facts?

4. Were physical, behavioral, speech, or performance indicators noted?

1. Were the observations documented in detail at the time of suspicion?

2. Did the documentation include the date, time, location, and nature of observed behavior?

3. Were the observations specific and free of vague or generalized statements?

4. Was a second trained supervisor involved in verifying the behavior, if possible?

1. Did the employee show signs of confusion, drowsiness, or erratic movements?

2. Was there slurred speech, poor coordination, or unusual demeanor?

3. Did the employee display aggression, paranoia, or other abnormal conduct?

4. Were there any noticeable odors of alcohol or drugs?

1. Did the employee appear disheveled, excessively sweaty, or flushed?

2. Were there signs of bloodshot eyes, dilated pupils, or unsteady gait?

3. Was the employee’s hygiene or grooming significantly different from usual?

4. Were any drug paraphernalia or substances visible?

1. Did the employee make uncharacteristic errors or show poor judgment?

2. Was there a sudden drop in productivity or concentration?

3. Did the employee have difficulty completing tasks or following instructions?

4. Were there complaints from coworkers or reports of unsafe behavior?

1. Was the employee immediately removed from safety-sensitive duties?

2. Was the employee informed of the reason for concern and the requirement for testing?

3. Was the employee escorted to a designated testing site without delay?

4. Was the testing conducted in accordance with DOT regulations (49 CFR Part 40)?

1. Was the employee advised not to return to duty until cleared?

2. Were the test results communicated through proper procedures and documented?

3. Was confidentiality maintained throughout the process?

4. Were follow-up actions taken according to company policy and DOT regulations?