Coffee Machine Maintenance Checklist

Use this Coffee Machine Maintenance Checklist to ensure regular cleaning, descaling, and upkeep of coffee machines, maximizing performance and lifespan.

Download as free PDF

Library
Food & Hospitality
Coffee Machine Maintenance Checklist

Daily/Per-Use Checks

Weekly Deep Cleaning

Monthly/Long-Term Maintenance & System Checks

Documentation & Red Flags (Monitoring)

Is this sample what you are looking for?
Sign up to use & customise this template, or create your own custom checklist:

Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

Easy inspection app for your digital checklists

Conduct inspections anytime, anywhere - even offline
Capture photos as proof of compliance or areas needing attention
Instantly generate and share detailed reports after the inspections
Assign & track follow-up tasks, view historical trends on a centralized dashboard

Coffee Machine Maintenance Checklist

Use this Coffee Machine Maintenance Checklist to ensure regular cleaning, descaling, and upkeep of coffee machines, maximizing performance and lifespan.

1. Have group heads been backflushed with water (and detergent at the end of the day)?

2. Has the steam wand been purged before and wiped immediately after every use?

3. Are portafilters and baskets rinsed with hot water promptly between uses?

4. Have coffee grounds been removed promptly and disposed of (not washed down the sink)?

5. Have the drip tray and knock box been emptied and cleaned with warm, soapy water?

6. Has the exterior of the machine (control panel, side panels) been wiped down with a damp cloth?

7. Is the water reservoir checked, emptied of old water, and refilled with fresh, filtered water?

1. Have group heads, portafilters, and shower screens been soaked overnight in dedicated cleaning detergent?

2. Have group head shower screens been removed and deep cleaned or scrubbed with a soft brush?

3. Have the exterior panels and body of the machine been wiped down with a non-abrasive cloth?

4. Has the water tank (for tanked machines) been emptied and wiped down with a clean, damp cloth?

5. Was the grinder hopper emptied and cleaned of old coffee oils and residue?

1. Has the machine been descaled using the manufacturer's recommended descaling agent to remove mineral buildup?

2. Have gaskets and seals been inspected for wear and tear and replaced if necessary?

3. Have water softener filters or internal water filters been checked, cleaned, or replaced?

4. Have the pump pressure and internal solenoid valves been flushed and inspected for proper calibration?

5. Has the machine been checked thoroughly for any leaks or drips around valves and fittings?

1. Are all maintenance activities (date and actions taken) logged in a maintenance record to ensure consistency across shifts?

2. Does the espresso currently taste bitter or "off," suggesting oil residue or scaling issues?

3. Is the extraction time slower than usual, or is the steam wand pressure inconsistent?

4. Does the machine take longer to heat up or cool down?

5. Has the machine been powered off and unplugged before performing any cleaning or maintenance?