WHS Audit Checklist - Management Systems

Use this WHS Audit Checklist for Australian workplaces to audit leadership, consultation, risk management, safe work procedures, and training against the WHS Act.

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WHS Audit Checklist - Management Systems



Leadership And Officer Due Diligence

1. Officers can state their work health and safety duties when asked


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2. WHS responsibilities are written into position descriptions at every level


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3. A current WHS policy is documented, dated and available to all workers


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4. Officers keep their WHS knowledge current through training or industry updates


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5. Budget and personnel are allocated to safety and injury management activities


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6. Workers with safety duties have rostered time to complete them


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7. Safety features and applicable Australian Standards are specified when purchasing equipment


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8. Officers review incident reports and take part in workplace inspections


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9. Officers wear the required protective equipment in operational areas


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Planning, Objectives And Audit Scheduling

1. Documented safety objectives assign responsibility, means and timeframes


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2. Objectives are reviewed and amended when activities or services change


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3. WHS system audits are conducted by a competent person on a schedule


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4. Audit findings are reported to both management and workers


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5. Procedures cover the identification, retention and disposal of WHS records


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Hazard And Incident Reporting

1. A documented process exists for workers to report hazards


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2. A documented process exists for reporting incidents, injuries and near misses


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3. Reporting formats accommodate workers with low literacy or limited English


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4. Workers receive feedback on the outcome of issues they report


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5. Hazard and incident registers record a close-out date for every entry


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6. Investigation records exist for all reported incidents


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7. Trend analysis of hazard and incident data is conducted at scheduled intervals


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8. Action is taken in response to identified trends


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9. Notifiable incidents are reported to the regulator by the fastest possible means


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Consultation And Worker Representation

1. Workers are consulted before decisions that affect their health and safety


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2. Health and safety representatives have been elected for each work group


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3. A current list of HSRs and deputies is displayed in the workplace


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4. Workers can name their HSR and describe the consultation process when asked


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5. A health and safety committee operates with documented terms of reference


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6. Health and safety is a standing agenda item at team meetings


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7. Meetings are scheduled so shift workers, casuals and off-site workers can attend


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8. Issues raised stay on the agenda until they are resolved and closed out


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9. Consultation arrangements extend to contractors and labour hire workers


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Risk Management Process

1. Workplace hazard inspections are scheduled and conducted


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2. The hazard identification process covers plant, chemicals, noise, manual tasks and work at height


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3. A risk assessment exists for every task or situation with an uncontrolled risk


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4. A risk register documents assessments and the controls implemented


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5. Risk assessments are conducted before new equipment or processes are introduced


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6. Controls are selected using the hierarchy of controls rather than defaulting to PPE


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7. Controls reference applicable codes of practice and Australian Standards


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8. A process exists to identify, repair or withdraw unsafe plant and equipment


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Psychosocial Risk Management

1. Psychosocial hazards are identified using worker surveys or structured consultation


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2. Workload, job demands, role clarity and rostering are assessed as psychosocial hazards


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3. Absence, turnover and exit interview data are reviewed for psychosocial indicators


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4. Reports of bullying, harassment or aggression trigger a documented risk assessment


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5. Psychosocial controls address the source of the hazard, not only worker support services


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6. Psychosocial risks are recorded in the same risk register as physical risks


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7. Control measures are reviewed after any psychosocial incident or report


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Safe Work Procedures

1. Safe work procedures are documented for every task with an identified risk


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2. Procedures reflect the controls recorded in the corresponding risk assessment


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3. Procedures are developed before a new process or item of equipment is introduced


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4. Every procedure carries a date and a scheduled review date


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5. Procedures are reviewed following an incident or near miss


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6. Procedures are available at or near the point of use


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Training, Competency And Supervision

1. A structured induction covers workers, contractors and visitors, with completion recorded


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2. Workers receive task-specific instruction before starting any new task


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3. Training records are kept, including on-the-job training


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4. Competency is verified by demonstration rather than attendance alone


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5. Training is delivered and assessed by a competent person


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6. Supervisors run scheduled checks that procedures are being followed


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7. Refresher training is scheduled for routine and high risk tasks


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8. A register of high risk work licences is maintained and monitored for expiry


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Emergency Preparedness

1. Potential emergency situations have been identified and risk assessed


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2. Emergency plans are documented and displayed at appropriate locations


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3. Responsibility for controlling emergencies is allocated to named workers


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4. Workers have received training and practice in emergency procedures


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5. Emergency drills are conducted, evaluated and recorded


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6. Emergency and fire protection equipment is inspected and maintained on schedule


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7. A dangerous goods or hazardous chemicals manifest is maintained


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8. Health monitoring and post-incident support


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9. Roles requiring health monitoring have been identified and documented


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10. Workers exposed to noise receive audiometric testing at required intervals


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11. Workers handling scheduled hazardous chemicals receive health monitoring


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12. Health monitoring records are confidential and workers can access their own


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13. A register of injuries is maintained and current


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14. Psychological support and debriefing are available after significant incidents


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Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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