Trucking Company Compliance Checklist

The USDOT number is active and reflects the current operating status

Interstate operations are covered by an active MC number or operating authority

The MCS-150 biennial update has been filed within the required period

Unified Carrier Registration is current for the registration year

Form MCS-90 evidencing financial responsibility is on file

Commercial auto liability coverage meets the minimum required for the cargo hauled

State and intrastate registrations required for the operating area are current

A qualification file is maintained for every driver currently employed

Each file has been reviewed for completeness within the past 12 months

Commercial driver's licenses on file are current with the endorsements the role requires

Medical examiner's certificates on file are unexpired and tracked for renewal

Files for departed drivers are retained for three years after separation

Drivers use a registered electronic logging device, or a documented exemption applies

Electronic logging device records are retained for at least six months

Supporting documents for each driver are retained for the required period

Records for drivers using the air-mile short-haul exemption are complete and current

Unassigned driving time is reviewed and either assigned or annotated

Malfunction procedures and blank paper logs are available in each vehicle

A maintenance file is maintained for every vehicle under the carrier's control

Each file identifies the vehicle and shows the systematic maintenance schedule applied

Annual inspection reports are on file and retained for at least 14 months

Driver vehicle inspection reports are retained for at least three months

Reports listing defects show certification that repairs were completed

Roadside inspection defects are certified as corrected within 15 days

Certified roadside inspection reports are retained for 12 months from the inspection date

A written testing policy meeting federal requirements is on file

Every driver has signed acknowledgment of receipt of the testing policy

Pre-employment test results are on file for all safety-sensitive employees

The random testing pool and annual testing rate meet the required minimum

Post-accident, return-to-duty, and follow-up test records are on file where applicable

Supervisors have completed the required reasonable suspicion training

Clearinghouse queries are completed and documented within the required intervals

Testing records are stored separately with access limited to authorized personnel

An accident register is maintained covering the required retention period

Each recordable crash is entered with date, location, injuries, fatalities, and hazmat release

Supporting reports and correspondence for each crash are retained with the register

The register is retained for three years from the date of each recorded crash

The hazardous materials safety permit or registration is current where required

Training records for hazmat employees are within the three-year refresher cycle

Shipping paper, labeling, and placarding procedures are documented

Emergency response information is carried in every vehicle transporting hazardous materials

A security plan is in place for shipments that require one

A current copy of the federal motor carrier safety regulations is accessible to staff

Drivers have acknowledged receipt of the regulations and company safety policies

A named individual is responsible for compliance recordkeeping and audit readiness

Internal file reviews are carried out on a documented schedule

Corrective actions from the previous internal or agency audit are closed

Safety Measurement System scores are reviewed and acted on for flagged categories