Maintenance Shift Report Template

Use this Maintenance Shift Report Template to record work orders, breakdowns, preventive maintenance, lockouts, parts used, and open jobs for the next shift.

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Manufacturing
Maintenance Shift Report Template

Work Completed

Breakdowns And Emergency Repairs

Preventive Maintenance

Safety And Isolations

Return To Service

Parts And Tools

Handover

Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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Maintenance Shift Report Template

Use this Maintenance Shift Report Template to record work orders, breakdowns, preventive maintenance, lockouts, parts used, and open jobs for the next shift.

1. Number of work orders completed and total labor hours for the shift

2. Work orders carried over to the next shift, with the reason for each

3. Completed work is closed in the work order system or logbook with notes

4. Work requests raised during the shift that are not yet assigned

1. Each breakdown, with the asset, time reported, and time resolved

2. Cause or suspected cause of each breakdown

3. Repeat failures on the same asset are flagged for root cause analysis

4. Assets still out of service, with the expected return time

1. Preventive maintenance tasks completed against tasks scheduled for the shift

2. Missed preventive maintenance tasks are rescheduled with a recorded reason

3. Defects found during preventive maintenance are raised as work orders

4. Statutory or compliance inspections due during the next shift

1. Lockouts still applied at shift end, with the asset and lock holder

2. Lockouts continuing into the next shift are transferred with the incoming lock applied first

3. Permits to work still open, such as hot work, confined space, or work at height

4. Temporary repairs or bypasses in place, with who authorized each and its removal date

5. No temporary repair or bypass is in place without written authorization

6. Safety incidents or near misses during the shift, with reports submitted

7. Contractors still on site and the work they are doing

1. Guards, covers, and panels are refitted on all equipment worked on

2. Tools, rags, and loose parts are removed from equipment before restart

3. Work areas are cleared of oil, debris, and spills

4. Equipment is tested and operating correctly before it is handed back

5. The area owner or production lead is told the equipment is back in service

1. Spare parts used during the shift, with quantities

2. Spare parts at or below minimum stock are reordered or flagged

3. Parts on order that are holding up open jobs

4. Tools and test equipment are returned, accounted for, and in working condition

1. Priority jobs for the next shift, with the asset and urgency

2. Repairs not yet proven, and what the next shift should watch for

3. This report was reviewed face to face with the incoming technician or supervisor