Monthly Personnel File Audit

Use this checklist to perform a regular audit of personnel files, to ensure that all personnel information and documentation is up to date.​

Monthly Personnel File Audit



General Information

1. Name of Employee:


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2. Date of Birth:


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Personnel File Audit

1. Application form completed and gaps explored.


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2. Job description/ Person specification available.


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3. DBS form completed.


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4. Medical information form completed.


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5. Equal opportunities form received and sent to Head Office.


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6. Written references or validation form completed (at least 2).


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7. Original birth certificate verified and copied.


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8. Original Passport seen and verified.


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9. Original work permit or visa seen and copied with date and sent to Head Office.


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10. Original National Insurance card, P45 or wage slip from another company verified.


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11. Proof of qualifications (copies of certificates made).


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12. Copy of offer letter signed and dated by employee.


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13. Copy of contract signed and dated by employee.


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14. Personnel or payroll forms completed and sent to Head Office.


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15. Induction planned and details given to individual.


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16. Declaration of other employment verified.


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17. Emergency contact of individual given.


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18. Policies document signed by individual.


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19. Photo of personnel is on file.


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20. Statement of entry seen and copied.


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21. NMC pin card seen and copied.


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22. Pin confirmed and date due to expire with NMC.


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Checklist by GoAudits.com – Please note that this checklist is intended as an example. We do not guarantee compliance with the laws applicable to your territory or industry. You should seek professional advice to determine how this checklist should be adapted to your workplace or jurisdiction.

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